C223--405-25-002 | A/E Multi-stack Chiller Replacement

Q2. The A/E Firm shall additionally demonstrate its experience in providing Construction Period Services for hospital facilities, particularly in HVAC renovation projects. Can you advise the parameters of showing construction period services on projects. Do only a select number of projects, out of 5, need to include CPS? Can construction be 50% or more complete? A2. A/E firms should prioritize relevance and quality over quantity in their portfolios. For example, if a firm has conducted construction period services well on only one significant hospital chiller system, we would rank it higher on this factor than a firm that submits five mediocre or unrelated construction-phase examples. Thus, CPS is preferred but not required for all 5 of the example projects. At least one project, however, that shows CPS should be 100% complete because we are also interested in commissioning, which occurs after substantial completion, ideally with favorable post-occupancy assessment. Q3. Will you please confirm the date the SF330 is due? The first page of the solicitation says it s due at 3:30 PM on February 21, 2025, but on page 7 under SF330 Submittal Package Page Instructions, it says it is due by 4:00 PM on February 28, 2025. Under the Past Performance section of the solicitation, it is stated that the A/E firm shall submit a minimum of three (3) and a maximum of five (5) past performance evaluations. Are CPARS acceptable to meet this requirement, or are we to submit Past Performance Questionnaires? Additionally, do the past performance evaluations count against page limit? Under the Specialized Experience and Technical Competence section of the solicitation, the second paragraph reads as follows: The A/E Firm shall demonstrate its expertise in the design and engineering of health care facilities especially the heating, ventilation, and air-conditioning (HVAC) infrastructure of medical centers requiring 24-hour uninterrupted operations. The A/E Firm shall additionally demonstrate its experience in providing Construction Period Services for hospital facilities, particularly in HVAC renovation projects. We believe this may be a carryover from a previous solicitation. Will you please confirm that we should demonstrate Chiller replacement experience rather than HVAC experience? A3. The SF330 s are due February 28, 2025, at 4:00 p.m.� (EST). Past Performance: CPARS submission is acceptable in place of Past Performance Questionnaires. The CPARS report must meet the same criteria outlined in the Past Performance Questionnaire. Yes, the past performance evaluations and/or CPARS count against page limit. The wording SOW referring to heating, ventilation, and air-conditioning (HVAC) and HVAC renovation was not carried over from another project in error. There is no change in the SOW language. The SOW remains as posted. Q4. Is this solicitation a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB)? A4. This project is set-aside for SDVOSB. End of Addendum No. 1 Original Notice: GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 04330 SOLICITATION NUMBER* 36C24125R0029 RESPONSE DATE/TIME/ZONE 02-21-2025 3:30PM EASTERN TIME, NEW YORK, USA ARCHIVE 99 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N PRODUCT SERVICE CODE* C223 NAICS CODE* 541330 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 1 Togus VAMC 1 VA Center Augusta ME 04330 POINT OF CONTACT* Contracting Specialist Deborah L. Hughes deborah.hughes4@va.gov 317-610-7270 DESCRIPTION Special Notice Special Notice Page 10 of 10 Special Notice Special Notice Page 1 of 9 Page 1 of SPECIAL NOTICE FOR QUALIFICATIONS (SF-330) 405-24-111 A/E Multi-stack Chiller Replacement NAICS Code: 541330 Engineering Services (Small Business size standard $25.5 million dollars) Magnitude of construction is between $1,000,000 and $5,000,000 A. INTRODUCTION: The White River Junction VA Medical Center (WRJ VAMC) in White River Junction, VT, has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services for the replacement of cooling system components that provide chilled water to the main campus loop at the WRJ VAMC. This project consist mainly of replacement of two water-cooled multi-stack modular chillers that have proven to be unreliable, prone to mechanical breakdowns, and difficult to service. The A/E scope of work consists of providing professional services and corresponding deliverables through the Design, Procurement, and Construction Phases of the project. In the Design Phase, the A/E shall coordinate Structural, Architectural, Plumbing, Mechanical, Electrical, and Telecommunications disciplines to conduct design, engineering, and modeling of the replacement chiller system. The A/E shall develop and provide construction documents of sufficient detail for cost estimating, contractor bidding, and construction. Requirements for each phase of A/E services are outlined further below. Period of Performance for Design Phase services is 200 calendar days. Procurement and Construction services will be issued as option CLINs, which will include Construction Support Services (CPS) through the construction phase of this work. See attached Statement of Work for complete details. B. CONTRACT INFORMATION: The WRJ VAMC located in White River Junction, VT, has a requirement for a Firm Fixed Price contract to provide all professional engineering services associated with project 405-25-002 A/E Multi-stack Chiller Replacement at the WRJ VAMC, 163 Veterans Drive, White River Junction, VT 05009. The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project. This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73 with NAICS Code 541330. Any subsequent award will require the firm to be registered in System for Award Management (SAM) at www.sam.gov and the SBA Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/). VetCert will be used to determine SDVOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541330 at the time SF330 s are submitted. Prospective firms are reminded that in accordance with VAAR 852.219-73 - VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jan 2023)(DEVIATION) and VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern or similarly situated concerns. Any work that a similarly situated VetCert-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal