C223--405-25-002 | A/E Multi-stack Chiller Replacement

rovide chilled water to the main campus loop at the WRJ VAMC. This project consist mainly of replacement of two water-cooled multi-stack modular chillers that have proven to be unreliable, prone to mechanical breakdowns, and difficult to service. The A/E scope of work consists of providing professional services and corresponding deliverables through the Design, Procurement, and Construction Phases of the project. In the Design Phase, the A/E shall coordinate Structural, Architectural, Plumbing, Mechanical, Electrical, and Telecommunications disciplines to conduct design, engineering, and modeling of the replacement chiller system. The A/E shall develop and provide construction documents of sufficient detail for cost estimating, contractor bidding, and construction. Requirements for each phase of A/E services are outlined further below. Period of Performance for Design Phase services is 200 calendar days. Procurement and Construction services will be issued as option CLINs, which will include Construction Support Services (CPS) through the construction phase of this work. See attached Statement of Work for complete details. B. CONTRACT INFORMATION: The WRJ VAMC located in White River Junction, VT, has a requirement for a Firm Fixed Price contract to provide all professional engineering services associated with project 405-25-002 A/E Multi-stack Chiller Replacement at the WRJ VAMC, 163 Veterans Drive, White River Junction, VT 05009. The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project. This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73 with NAICS Code 541330. Any subsequent award will require the firm to be registered in System for Award Management (SAM) at www.sam.gov and the SBA Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/). VetCert will be used to determine SDVOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541330 at the time SF330 s are submitted. Prospective firms are reminded that in accordance with VAAR 852.219-73 - VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jan 2023)(DEVIATION) and VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern or similarly situated concerns. Any work that a similarly situated VetCert-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation, Subpart 836.6 of the VA Acquisition Regulation, and Subpart M836.602-1 of the VA Acquisition Manual. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal on the VA Form 6298 to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract. C. THIS IS NOT A REQUEST FOR PROPOSAL: This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued. D. PROJECT INFORMATION: The Contractor shall provide Architect/Engineer (A/E) services to design a construction project at the WRJ VAMC in accordance with this design scope of work associated with project 405-25-002 A/E Multi-stack Chiller Replacement. The A/E scope of work consists of providing professional services and corresponding deliverables through the Design, Procurement, and Construction Phases of the project. In the Design Phase, the A/E shall coordinate Structural, Architectural, Plumbing, Mechanical, Electrical, and Telecommunications disciplines to conduct design, engineering, and modeling of the replacement chiller system. The A/E shall develop and provide construction documents of sufficient detail for cost estimating, contractor bidding, and construction. Once procurement of the Construction project is identified VA shall exercise option Procurement Phase CLIN in which A/E will assist the VA during the bidding, contractor evaluation, and contract negotiation processes. And lastly the option Construction Phase CLIN will commence with the award of the Contract for Construction by the Government to a Contractor selected for the construction project. E. EVALUATION SELECTION CRITERIA: Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows: 1. Specialized Experience and Technical Competence 2. Professional Qualifications 3. Experience in Construction Period Services 4. Past Performance 5. Capacity 6. Geographic Location 7. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors F. SELECTION CRITERIA DESCRIPTIONS: The selection criteria descriptions (1 through 7) are provided below. Specialized Experience and Technical Competence This factor assesses specialized experience and technical competence in the type of work required, including, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. The A/E Firm shall demonstrate its expertise in the design and engineering of health care facilities especially the heating, ventilation, and air-conditioning (HVAC) infrastructure of medical centers requiring 24 hour uninterrupted operations. The A/E Firm shall additionally demonstrate its experience in providing Construction Period Services for hospital facilities, particularly in HVAC renovation projects. The respondent shall describe its technical capabilities in design quality management procedures, Computer-Aided Design and Drafting (CAD), Building Information Modeling (BIM), and equipment resources. The A/E Firm shall identify its proposed project team and management structure, its approach to coordination of disciplines, subcontractors, and prior working relationships. The A/E Firm shall provide a detailed narrative of a minimum of three (3) and a maximum of five (5) recent and relevant projects that best illustrate th