4130--HVAC Filters for Batavia & Buffalo VA Medical Centers

is notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 333413 - Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing, with a small business size standard of 500 employees. The FSC/PSC is 4130 - Refrigeration and Air Conditioning Components. The Department of Veterans Affairs, Network Contracting Office 2, 130 West Kingsbridge Road, Bronx, NY 10468, is seeking to purchase Heating Ventilation and Air Conditioning (HVAC) filters for the Batavia and Buffalo VA Medical Centers. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Period Batavia HVAC Filters 1 LOT 0002 Base Period Buffalo HVAC Filters 1 LOT 0003 Option 1 Batavia HVAC Filters 1 LOT 0004 Option 1 Buffalo HVAC Filters 1 LOT 0005 Option 2 Batavia HVAC Filters 1 LOT 0006 Option 2 Buffalo HVAC Filters 1 LOT 0007 Option 3 Batavia HVAC Filters 1 LOT 0008 Option 3 Buffalo HVAC Filters 1 LOT 0009 Option 4 Batavia HVAC Filters 1 LOT 0010 Option 4 Buffalo HVAC Filters 1 LOT For full details of this requirement please see the Statement of Work attached to this solicitation notice on sam.gov. The Indefinite Delivery/Indefinite Quantity (IDIQ) contract period of performance shall include a nine (9) month base period and four (4) twelve (12) month Option years. The below period of performance timeline is only an estimate. Final period of performance timeline will be based on actual contract award date. Base Period: December 22, 2025 September 30, 2026 Option Year 1: October 1, 2026 September 30, 2027 Option Year 2: October 1, 2027 September 30, 2028 Option Year 3: October 1, 2028 September 30, 2029 Option Year 4: October 1, 2029 September 30, 2030 Delivery shall be made in accordance with the delivery schedule included in the statement of work. Successful bidder shall be prepared to begin delivery within 30 days after receipt of order. For the first order after contract award the final delivery schedule will be determined once an award date is known. As an example, if contract award is made mid-December, an end of January delivery of February s filters would be expected. If contract award is made mid-January, an end of February delivery of March s filters would be expected. Delivery shall be FOB Destination. Place of Performance/Place of Delivery Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 And Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1� Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a)� North American Industry Classification System (NAICS) code and small business size standard.� The NAICS code(s) and small business size standard(s) for this� acquisition� appear elsewhere in the� Request for Quote (RFQ). However, the small business size standard for a concern that submits an� quote, other than on a� construction� or service� acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for� information technology� value-added resellers under NAICS code 541519, if the� acquisition (1) Is set aside for small business and has a value above the� simplified acquisition threshold; (2) Uses the� HUBZone� price evaluation preference regardless of dollar value, unless the� offeror� waives the price evaluation preference; or (3) Is an 8(a),� HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b)� Submission of� Quotes. Submit signed and dated� quotes� to the office specified in this� Request for Quote (RFQ)� at or before the exact time specified in this� solicitation.� Quotes� may� be submitted on letterhead stationery, or as otherwise specified in the� solicitation. As a minimum,� quotes� must� show (1)� The� solicitation� number. (2)� The time specified in the� solicitation� for receipt of� quotations; (3)� The name, address, and telephone number of the� quoter; (4)� A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the� solicitation. This� may� include product literature, or other documents, if necessary; (5)� Terms of any express� warranty; (6)� Price and any discount terms; (7)� "Remit to" address, if different than mailing address; (8)� A completed copy of the representations and certifications at Federal� Acquisition� Regulation (FAR)� 52.212-3� (see FAR� 52.212-3(b) for those representations and certifications that the� offeror� shall� complete electronically); (9)� Acknowledgment of� Quotation� Amendments; (10)� Past performance� information will not be considered in simplified acquisition procurements. (11)� Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the� solicitation.� Quotes� that fail to furnish required representations, or information, or reject the terms and conditions of the� solicitation� may� be excluded from consideration. (c)� Period for acceptance of� Quotes. The� offeror� agrees to hold the prices in its� offer� firm for 30 calendar days from the date specified for receipt of� quotes, unless another time period is specified in an addendum to the� solicitation. (d)� Product samples. When required by the� solicitation, product samples� shall� be submitted at or prior to the time specified for receipt of� quotes. Unless otherwise specified in this� solicitation, these samples� shall� be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing. (e)� Alternate� Quotes.� The Government is not requesting alternate quotations, however, quoters may present alternative terms and conditions, including alternative� line items� (provided that the alternative� line items� are consistent with FAR� subpart� 4.10), or alternative� commercial products� or� commercial services� for satisfying the requirements of this� solicitation. Any exceptions taken by the quoter must be clearly identified in writing. (f)� Late submissions, modifications, revisions, and withdrawals of� quotes. (1)� Quoters� are responsible for submitting� quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the� solicitation� by the time specified in the� solicitation. If no time is specified in the� solicitation, the time for receipt is 4:30 p.m.