4130--Equipment - HVAC Filters for Batavia & Buffalo

on actual contract award date. Include a revised statement of work dated 11/4/25. The previous SOW should be ignored. Include Attachment 0002 - WNY Filters Worksheet Add a deadline for the submission of questions from interested contractors. The deadline is than November 6, 2025 at 3:00 PM Eastern Standard Time. Extend the deadline for contractors to submit quotes. The revised deadline is November 13, 2025 at 3:00 PM Eastern Standard Time Below are the questions submitted by interested contractors and the corresponding answers: Question: Is there a basis of design or a reference to a particular brand, possible part numbers? Would a spreadsheet happen to be available? Answer: Please see the attached worksheet. Question: BAT F1 has a size of 24x12x12 but a description of a MERV 8 pleated filter. I suspect this is supposed to be a box filter of some type? Am I correct? Answer: This is a V Bank filter. BUF-A3 is a 19.5x43.5+2.875 HEPA filter. Do you have a mfgr Part #, model number and brand? Answer: Please see the attached worksheet. � Question: BUF-O1 is a 24x48x3 HEPA filter. Same question as the HEPA above? model number and brand? Answer: Please see the attached worksheet. Question: Please let me know if this current bid for Batavia VA and Buffalo VA Air Filters is open to small businesses and not just SDVOSB businesses. Answer: This requirement is set-aside for SDVOSB. Only responses from SBA certified SDVOSBs will be considered. Question: Please confirm that each price is to include freight. Answer: If a vendor charges for shipping those charges should be factored into the line items outlined in the solicitation. Question: Please confirm that it is stated somewhere in there that upon request by the Batavia or Buffalo VA the vendor shall provide an authorized representative to be on-site at their location within 48 hours or something along those lines to alleviate bidders from all over the country who are unable to service your needs in person as you require. Answer: Section XV of the SOW says, Should the VAMC experience issues with filter performance or requirement changes, the successful bidder shall have the ability to provide onsite representation that is well-versed in HVAC filter options and performance within 48 hours of receiving the request for assistance." ____________________________________________________________________ Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 333413 - Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing, with a small business size standard of 500 employees. The FSC/PSC is 4130 - Refrigeration and Air Conditioning Components. The Department of Veterans Affairs, Network Contracting Office 2, 130 West Kingsbridge Road, Bronx, NY 10468, is seeking to purchase Heating Ventilation and Air Conditioning (HVAC) filters for the Batavia and Buffalo VA Medical Centers. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Period Batavia HVAC Filters 1 LOT 0002 Base Period Buffalo HVAC Filters 1 LOT 0003 Option 1 Batavia HVAC Filters 1 LOT 0004 Option 1 Buffalo HVAC Filters 1 LOT 0005 Option 2 Batavia HVAC Filters 1 LOT 0006 Option 2 Buffalo HVAC Filters 1 LOT 0007 Option 3 Batavia HVAC Filters 1 LOT 0008 Option 3 Buffalo HVAC Filters 1 LOT 0009 Option 4 Batavia HVAC Filters 1 LOT 0010 Option 4 Buffalo HVAC Filters 1 LOT For full details of this requirement please see the Statement of Work attached to this solicitation notice on sam.gov. The Indefinite Delivery/Indefinite Quantity (IDIQ) contract period of performance shall include a nine (9) month base period and four (4) twelve (12) month Option years. The below period of performance timeline is only an estimate. Final period of performance timeline will be based on actual contract award date. Base Period: December 22, 2025 September 30, 2026 Option Year 1: October 1, 2026 September 30, 2027 Option Year 2: October 1, 2027 September 30, 2028 Option Year 3: October 1, 2028 September 30, 2029 Option Year 4: October 1, 2029 September 30, 2030 Delivery shall be made in accordance with the delivery schedule included in the statement of work. Successful bidder shall be prepared to begin delivery within 30 days after receipt of order. For the first order after contract award the final delivery schedule will be determined once an award date is known. As an example, if contract award is made mid-December, an end of January delivery of February s filters would be expected. If contract award is made mid-January, an end of February delivery of March s filters would be expected. Delivery shall be FOB Destination. Place of Performance/Place of Delivery Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 And Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1� Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a)� North American Industry Classification System (NAICS) code and small business size standard.� The NAICS code(s) and small business size standard(s) for this� acquisition� appear elsewhere in the� Request for Quote (RFQ). However, the small business size standard for a concern that submits an� quote, other than on a� construction� or service� acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for� information technology� value-added resellers under NAICS code 541519, if the� acquisition (1) Is set aside for small business and has a value above the� simplified acquisition threshold; (2) Uses the� HUBZone� price evaluation preference regardless of dollar value, unless the� offeror� waives the price evaluation preference; or (3) Is an 8(a),� HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b)� Submission of� Quotes. Submit signed and dated� quotes� to the office specified in this� Request for Quote (RFQ)� at or before the exact time specified in this� solicitation.� Quotes� may� be submitted on letterhead stationery, or as