HVAC Facilities Maintenance Services for the USDA, AMS, Cotton & Tobacco Program in Corpus Christi, TX

w for task/delivery orders to be issued for Additional Services (As-Needed Maintenance Services and Parts Ordering) (Ref. Sec. 1.2 within the SOW) if Additional Services are ordered by the USDA at any time during the performance of the Contract. The Contractor must furnish all labor, materials, equipment, parts, permits, insurance, supervision and transportation necessary to maintain all of the HVAC System and provide full maintenance service, including routine/preventive, (minor) repairs, inspections, emergency/major maintenance services for the HVAC mechanical system, including all its operating, distributing and controlling components. These systems must be maintained at optimum efficiency in accordance with manufacturers� recommendations. The Agricultural Marketing Service, Cotton and Tobacco Program is requesting for Contractor to provide maintenance and repairs of the heating, ventilation, and air conditioning system for office areas, classing lab and receiving room, at the following location: Cotton and Tobacco Program Cotton Division 3545 Twin River Blvd., Corpus Christi, Texas 78410 The USDA, HVAC classing lab and receiving room conditions must be maintained at 70 degrees (+/-1 degree) and 65% humidity (+/- 2 percent) to provide required conditions for the cotton testing operation. Office area HVAC systems should be maintained at a reasonable temperature to accommodate USDA staff. The Contractor must always maintain the standards of operation, efficiency, safety, capacity, etc., of the equipment as designed by the manufacturer and installed. It is the intent that interrupted service depreciation is kept to a minimum through an adequate preventive maintenance program. Site Visit (optional): Vendors may attend a site visit to be held on Wednesday, July 16, 2025 at 9:00 a.m. CDT at the USDA, AMS, Cotton & Tobacco Program facility located at 3545 Twin River Blvd., Corpus Christi, Texas 78410. Vendors must RSVP by sending an e-mail to erica.brambila@usda.gov. Vendors ARE NOT required to attend the site visit to be eligible for award; the site visit is optional. Any cost to Vendors to attend either site visit is the sole responsibility of the Vendor. Questions are due Friday, July 18, 2025 at 5:00 p.m. CDT. All questions/inquiries must be submitted via email to the Contract Specialist, Matthew Phillips, at Matthew.Phillips3@usda.gov. Inquiries submitted via telephone will be redirected to an e-mail submission. Questions will be answered by USDA and responses will be distributed to Vendors via amendment of the solicitation posting within SAM.gov prior to the due date for quotations. Late questions will be answered at the discretion of the Contract Specialist. 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be made to the Vendor whose quote is determined to provide best value to the Government, price and other (technical) factors considered. Technical factors, including the Technical Approach Narrative (Factor 1), Quality Control Program (Factor 2), Key Personnel (Factor 3), Experience & Past Performance (Factor 4), when combined, are significantly more important than cost or price (Factor 5). Factor 1: Technical Approach Narrative � This Factor considers the Technical Approach Narrative submitted by the Vendor. The Technical Approach Narrative submitted by the Vendor with their quotation must emphasize methods, outcomes, desired results/objectives to accomplish the services required within the Statement of Work. The Technical Approach Narrative submitted by the Vendor who is awarded the contract resulting from this solicitation will be incorporated within the resulting contract. Factor 1 Instructions - The Technical Approach Narrative submitted with the Vendor�s quotation must address the scope of the services required and must demonstrate a clear understanding of the requirements of this Statement of Work. The Technical Approach Narrative submitted by the Vendor must not exceed five (5) pages in length, including pictures and tables. At a minimum, the Technical Approach Narrative must: Demonstrate how the Vendor will accomplish Standard Services (Sec. 1.1.1 Preventative Maintenance and Sec. 1.1.2 Scheduled Inspections and Adjustments) and the results to be achieved for the Cotton Classing Facility. Demonstrate how the Vendor will accomplish Additional Services (As-Needed Maintenance, Sec. 1.2.1 Emergency Repairs & Sec. 1.2.2 Major Repairs) when ordered, including meeting required response and repair times for the Cotton Classing Facility. Demonstrate how the Contractor will provide the required monthly service reports to the Contracting Officer�s Representative (COR) and maintain a maintenance log. Factor 2: Quality Control Program - A complete Quality Control Program (QCP) must be submitted by the Vendor with the initial quotation. The QCP submitted must demonstrate that the Contractor will ensure high quality services and deliverables and to ensure that all requirements of the contract are met. The QCP serves as a written system for identifying and correcting deficiencies and specifies a system for determining whether or the required services are being met. The QCP must be specific to the contract specifications and location(s) listed. The following is for use in determining acceptability of the contractor�s proposed Quality Control Plan. Factor 2 Instructions � The QCP submitted by the Vendor must not exceed a total of ten (10) pages in length and include the following, at a minimum: Detail the Contractor�s methods, frequencies, documentation, and remedies for ensuring that work performed is of the highest quality. How the Contractor will control quality of services. Describe procedures for correcting problems and addressing quality assurance findings by the Government. Methods of identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable. How the Contractor will monitor and respond to deficiencies of work output in relation to the performance standards, methods of informing employees of deficiencies in their area(s) of responsibility, and a process to ensure that the deficiencies are corrected and do not reoccur. Defined roles and responsibilities of Contractor personnel as it relates to quality control. QCP Inspection Plan or Checklist: As a part of the QCP, the Contractor must develop an inspection plan or checklist that ensures a safe and efficient level of quality control inspections for all services provided under this Contract. The inspection plan or checklist must detail how services at the work site will be inspected to ensure that the outcome of the work meets all the quality standards set forth in the contract and must include, but is not limited to: Date of inspection performed; Location of inspection; Description of findings; Description of Equipment to include make/model when available; Description of action(s) taken (if necessary); Signature and date of completion. Factor 3: Key Personnel - This Factor considers the Key Personnel proposed by the Vendor; cons