DC10--Intent to Sole source notification

le Source Awards. The NAICS code for this procurement is 518210- Computing infrastructure providers, data processing, web hosting, and related services size standard $40.0 Mil. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability in response to this requirement by November 20, 2024 at 4:30 PM Eastern Standard Time (EST). The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE Healthinfonet in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, James Moore at James.Moore14@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements. Statement of Work A.3 Statement of Work 1.0 INTRODUCTION With the enactment of the American Recovery and Reinvestment Act of 2009 (ARRA) the healthcare community was required to standardize health records information among all healthcare providers. State of Maine has partnered with HealthInfoNet to provide their connectivity between hospitals and healthcare providers to maintain continuity of care. 2.0 BACKGROUND - With the enactment of the American Recovery and Reinvestment Act of 2009 (ARRA) and within it the Health Information Technology for Economic and Clinical Health Act (HITECH), the Maine healthcare community was required to standardize health records information among all healthcare providers. 3.0 SCOPE Vendor shall provide Health Information Exchange Network for use by VA Maine Healthcare System (VMHCS) authorized users for patient treatment that will connect with other healthcare providers in Maine. This includes both Togus VA and CBOC locations. 4.0 APPLICABLE DIRECTIVES The network must be compliant with the Health Information Technology for Economic and Clinical Health Act (HITECH) of 2009. 5.0 PERFORMANCE REQUIREMENTS In addition to requirements listed in section 3.0, the vendor will supply the following: Provision of the Network. Vendor shall provide and maintain the Health Information Exchange Network and will provide VMHCS with train the trainer training as reasonably necessary with respect to use of the Network. License Grant. VMHCS shall have a limited, non-exclusive, non-transferable right and license to allow its Authorized Users to access and use the Information stored on the Network on a view only basis in accordance with the terms and conditions hereof. VMHCS Access for Treatment. VMHCS and its Authorized Users shall have access to all Information pertaining to an Individual which is reasonably necessary for Treatment of such Individual by VMHCS VAMC VMHCS for Research and Other Purposes. VMHCS will not access, use or disclose Information stored on the Network for a research purpose, as research is defined at 42 C.F.R. §46.102(d). Access to Information By Authorized Users. VMHCS will designate Authorized Users who may access the Network to retrieve Information for the Treatment of patients. VMHCS will provide lists of such Authorized Users through e-mail, hard copy, or facsimile to Vendor upon request. Information. Any information obtained from the Network will be kept confidential and secure in compliance with the Privacy and Security Rules and all other applicable federal, state, and local laws, statutes and regulations. VMHCS will report promptly to Vendor any breach of the confidentiality or security of the Information of which [he/she/it] becomes aware. Disclosure of VMHCS Business and Proprietary Data. No information which, by its nature, should be reasonably considered proprietary to, VMHCS ( Confidential Information ) will be disclosed in an identifiable form without the prior written permission of the VMHCS. Any disclosure of such Confidential Information or use of such Confidential Information for purposes outside the scope of this Agreement shall be cause for immediate termination of this Agreement. 6.0 DELIVERY SCHEDULE Network shall be available for use at all times by authorized users. 6.1 PROGRESS AND COMPLIANCE - VMHCS will ensure that all Authorized Users receive appropriate training, comply with Network Access Policy, access and use information solely for purposes of patient treatment, hold all passwords confidential, participate in mutually agreed upon efficacy / usefulness studies of the network. 7.0 REFERENCES American Recovery and Reinvestment Act of 2009 (ARRA) VHA Handbook 6500.6. VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE (Handbook 6500.6, Appendix B) NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The below language will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy. 1. SUBPART 839.2 INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS 839.201 Contract clause for Information and Information Technology Security: Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media). In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security Requirements for Unclassified Information Technology Resources. 2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008) As prescribed in 839.201, insert the following clause: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. (END OF CLAUSE) Records Management items: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contra