C1DA--VISN 21 - EHRM Infrastructure Upgrade - Menlo Park Division (VA-25-00009556)

rces and intends to award a firm fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, and reports, and construction period services for Project #640A0-25-700 EHRM Infrastructure Upgrades at the VA Palo Alto Healthcare System, Menlo Park, CA. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 Architectural and Engineering Services, VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual (VAAM) M836.6 Architect-Engineer Services. In accordance with FAR 36.209, Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 Engineering Services and the annual small business size standard is $25.5M. A full design team is required to complete this project. The VA expects to award the anticipated A-E contract in February 2025. The anticipated period of performance for completion of design is 322 calendar days after notice of award (NOA). The VAAR magnitude of construction is between $20,000,000 and $50,000,000. Please note that the 322-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project. 3. A-E SELECTION PROCESS Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows: SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts. Discussions will be held with the most highly qualified firms in the form of written responses. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked based on the primary and (if necessary) secondary selection criteria. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations. The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made. 4. SELECTION CRITERIA: Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria. Primary Selection Criteria (listed in descending order of importance): Specialized Experience and technical competence (sections F, G, and H): There are two parts to this factor submitting projects in Section F that demonstrate required experience, and providing Section H narratives as stated below. Both parts must be in the SF 330 submission in order to receive at least an Acceptable rating. PART I: The projects should demonstrate specialized experience and technical competence in design and construction period services provided for network infrastructure installation, renovations, or upgrades. Projects experience should include upgrading large scale (multi-building with multiple generational OIT systems) fiber optics, data cable, structured cabling, electrical distribution design, electrical upgrades, uninterruptable power systems (UPS), electrical bonding, building management systems/building automation systems (BMS/BAS), HVAC, IT room renovations/expansion/relocations, Data Centers/Server Rooms reconfiguration, and physical security upgrades, duct bank and direct boring operations. Other specialized experience to provide should include experience in critical path scheduling, fire protection, construction infection control protocols. Computer-aided design and drafting/building information modeling, equipment resources, and laboratory requirements will be evaluated. Energy conservation, pollution prevention, waste reduction, and the use of recovered materials will be evaluated where appropriate. Submissions in Section F shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above. Relevant is defined as those task requirements identified in the attached Statement of Work and this notice. Recent is defined as AE services provided on projects that have ended (construction is complete, or construction was N/A) within the past ten (10) years. Each project shall include the following: Project title and location (City and State) Awarded contract number associated with the project Years Completed Professional Services start and end dates Construction start and end dates Project Owner, owner s point of contact including telephone number and email address. Detailed narrative describing: The scope of services provided including the type of work performed by the offeror Its role in the project i.e. prime contract, teaming partner or subcontractor. The firm completing the project as prime must match the past performance firm name. If a partner to a JV completed the project, do not put the JV firm name down as completing the work. Dates for completion of A, B, and C services. State if CPS was done on the project. Services & Deliverables provided under the contract/task order Awarded AE f