9999--West Haven Ground Maintenance

for grounds maintenance, snow and ice removal, hauling, and treatment services at the West Haven VA Medical Center. JUSTIFICATION Services are required to support active Medical Center access and operations 24-hour access 7 days a week for veterans and staff. PLACE OF PERFORMANCE The place of performance for this contract is VA Connecticut Healthcare System, West Haven VA Medical Center located at 950 Campbell Avenue; West Haven, CT 06516 PERIOD OF PERFORMANCE The contract shall include a Base contract period and will also contain provision for four (4) annual option years. Dates to be determined at time of award. QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of, and a minimum response time of 2 hours to, the West Haven Campus of the VA Connecticut Healthcare System and have proper equipment, materials, and support to provide services. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract. The Contracting Officer (CO) and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. Mandatory Pre-Bid Site Visit Interested bidders shall participate in a mandatory pre-bid site visit and walk through at the VA Medical Center West Haven located at 950 Campbell Avenue; West Haven, CT 06516 at 9:00 a.m. at the time and date specified by the contracting officer. Bidders shall meet at Building 15 in the Facilities Management Service conference room to complete a sign-in sheet that will be submitted to the VA Contracting Officer. A temporary badge will be required upon arrival to Building 15. A valid Driver s License (any state) is required to obtain a temporary badge. VA Connecticut Healthcare System Facilities Management Maintenance Staff will escort an on campus walk through of all parking lot areas, drives, bays, salt shed storage, snow piling location(s) and any adjacent and/or ancillary spaces. Specific questions shall be directed to the VA Contracting Officer for a response. Description of Services 1. Perform Snow/Ice Removal 1.1 Snow Removal. The Contractor will remove snow from all sidewalks, steps, stairs, stair and ramp Landings, entrance ramps as shown in Appendix A, Snow Removal Map and as indicated within the contract. The contractor will remove snow from all roadways, roads, parking lots, parking garages/structures, etc as shown in Appendix D and as indicated within the contract. The Contractor shall clear the roads, roadways, parking lots, parking garages/structures, sidewalks, steps, stairs, stair and ramp landings and entrance ramps to their full widths of any/all snow accumulation, piles, or drifts. The Contractor will remove snow and ice from around fire hydrants and Post Indicator Valve (PIV) pipes as indicated on (Appendix B) and ensure PIVs are accessible from the nearest sidewalk or roadway. The Contractor will not use paved areas such as roads and parking lots shown in (Appendix D) for the piling and storage of removed snow. The facility has minimum snow dump area(s) available. The service provider shall pile and stack snow in a safe and efficient manner. Piles shall be stacked to maintain safety and maximum usable parking area. All snow removal zones (Appendix A, Appendix B, & Appendix D) covered by this contract are considered as high priority and are expected to be worked on simultaneously. Snow will begin to be removed when accumulation onsite meets one (1) inch and/or within one (1) hour after the snow stops, whichever event occurs first. Snow removal is expected to occur continuously after beginning until such time as accumulating snowfall/precipitation has ended and all surfaces under this contract have had all accumulated snow removed (note both events must occur). This may require multiple snow/ice removal efforts in succession. This contract is considered to be all-inclusive of snow removal efforts required to meet the contract requirements, and no additional charges will be provided. When snowfall/precipitation is forecasted to occur in any quantity/amount, contractor shall pretreat all snow removal zones (roads, roadways, parking lots, parking garages/structures, sidewalks, steps, stairs, stair and ramp landings, and entrances) with appropriate product as specified/approved herein for use with each particular surface. Pretreatment shall occur at least 2hrs prior to every forecasted snowfall/precipitation event and shall continue until all surfaces have been visibly pretreated. The Contractor will remove snow from all handicap access points throughout the campus (i.e. near building entrances). These areas must always remain clear of snow and ice. Total inches of snow are based on total snowstorm accumulation as reported by the National Weather Service for West Haven, Connecticut. Snow removal up to the amount of 150 inches and 640,000 lbs of ice melt is included in the quantities for line items in the contract line structure. Amounts outside of the quantities indicated must be authorized by the Contracting Officer and formally implemented via modification. The Contractor will provide roads and parking lot snow removal on the VA West Haven campus, including: Snow Removal Roadways and Drives [Refer to the West Haven Campus Map and Parking Lot Inventory] Clear and remove snow at all roadways on the VA West Haven campus, including but not limited to Campbell Avenue Entrance, Spring Street Entrance, Lawson Road, Service Road and to include area at Building 1 Loading Dock, Building 2 Loading Dock, Building 2 Main Entrance, Building 5 Main Entrance, Ambulance Bay, Ring Road, and area serving Building 19, Building 16, and Veterans Drive. Parking Lots [Refer to the West Haven Campus Map and Parking Lot Inventory Clear and remove all snow at all parking lots on the VA West Haven campus, including but not limited to Parking Lot 1, Parking Lot 2, Emergency Room, Parking Lot 4, Parking Lot 5, Parking Lot 6, Parking Lot 7, Parking Lot 8, Parking Lot 10, Parking Lot 14, Parking Lot 15, Parking Lot 16, Fisher House, Parking Lot 18, and Parking Lot 24. Shoveling Clear and remove all snow at all sidewalks, building entrances on the VA West Haven campus, including but not limited to Ambulance Bay at Building 2, Building 2 Main Entrance, Parking Lot 18, Spring Street, Building 19, Building 21, Building 24, Building 22, Building 5, building 27/34, Building 15, Building 15A, Building 16, Courtyard, Building 35, Building 35A, Building 36, Building 36A, Building 8, Building 8.5, Building 9, Building 39, Building 1 Morgue Loading Dock, Overlook Walkway near Building 1, Building 1 Warehouse Loading Dock, Building 1 PET CT, Steps from Overlook to Fisher House, building 11, Building 11A, Building 12, Building 12A, Building 14A, and Fisher House. West Haven VA Medical Center Parking Lot Inventory Parking Lot Campus Map Regular Spaces Accessible Spaces Parking Lot 1 P1 10 0 Parking Lot 2 P2 19 0 Emergency Room Emergency Care Ambulance Entry Ambulance Entry Parking Lot 4 Parking Garage P4 & Parking Garage 0 8 on street Parking Lot 5 P5 0 30 Parking Lot 6 P6 131 0 Parking Lot 7 P7 10 72 Parking Lot 8 P8 60 0 Parking Lot 10