9140--Generator Diesel Fuel and Diesel Exhaust Fluid

be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to joseph.wurmstein@va.gov no later than 4:00pm MT, March 26, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0342. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 324110 Petroleum Refineries with a business size standard of 1500 employees. This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB). List of Line Items; Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 Base Year 2400 gallons diesel fuel per month Grand Junction VA Medical Center Period of Performance (PoP): 1 year from date of award 28,800 GL 0002 Base Year 144 gallons Diesel Exhaust Fluid per month Grand Junction VA Medical Center Period of Performance: 1 year from date of award 1,728 GL Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 1001 Option Year 1 2400 gallons diesel fuel per month Grand Junction VA Medical Center Period of Performance: 1 year after base PoP 28,800 GL 1002 Option Year 1 144 gallons Diesel Exhaust Fluid per month Grand Junction VA Medical Center Period of Performance: 1 year after base PoP 1,728 GL 2001 Option Year 2 2400 gallons diesel fuel per month Grand Junction VA Medical Center Period of Performance: 1 year after option year 1 PoP 28,800 GL 2002 Option Year 2 144 gallons Diesel Exhaust Fluid per month Grand Junction VA Medical Center Period of Performance: 1 year after option year 1 PoP 1,728 GL 3001 Option Year 3 2400 gallons diesel fuel per month Grand Junction VA Medical Center Period of Performance: 1 year after option year 2 PoP 28,800 GL 3002 Option Year 3 144 gallons Diesel Exhaust Fluid per month Grand Junction VA Medical Center Period of Performance: 1 year after option year 2 PoP 1,728 GL Grand Total ($) Description of Requirements for the items/Services to be acquired: STATEMENT OF WORK (SOW) Western Colorado Health Care System Temporary Emergency Department Generator Fuel Supply Purpose The Western Colorado Health Care System (WCHCS) has a requirement for delivery of diesel fuel and diesel exhaust fluid for the generators running the station s temporary Emergency Department facility during the renovation of the main campus Emergency Department. There are a total of two Caterpillar generators (model XQ230) that are located at WCHCS, 2121 North Avenue, Grand Junction, Colorado, 81501. Material Requirements 2400 gallons of type two Ultra Low Sulphur Clear Highway diesel fuel per month. The fuel cannot be off road diesel with red dye. 144 gallons of Diesel Exhaust Fluid (DEF) per month. Tote with freeze protection to be provided by supplier. DEF shall meet ISO 22241-1 standard and have a concentration of 32.5% urea. Delivery Requirements Delivery of fuel should be to the 23rd street entrance on the east side of the Western Colorado Health Care System Campus. Fuel should be pumped from the delivery truck into the station s 1200-gallon fuel tank as needed every five to seven business days to top off any used diesel. DEF should be delivered and added as required to fill the large tote (approx. 275 gallons) during every diesel delivery. Routine deliveries should be made between 8:00am to 4:30pm MST Monday through Friday. The Contractor must provide spill containment while pumping into the DEF and diesel fuel tanks. Emergency deliveries shall be available outside of normal business hours. Mandatory Tasks and Deliverables Once every five to seven business days fill the 1200-gallon fuel tank located in the east parking lot of the WCHCS, Main Hospital, Grand Junction, Colorado campus. Once every five to seven business days, top off the DEF large tote. Period of Performance The period of performance shall be from the date of the award for a base year and 3 option years. The contractor shall coordinate with the COR to schedule the services outlined in Section 4. Normal hours of operation are Monday through Friday, 8:00 AM-4:30 PM, except Federal holidays. The Contractor shall have the flexibility to schedule work outside the normal hours with prior approval of the COR. The contractor shall notify the COR 10 business days in advance to schedule work outside of normal operating hours for routine deliveries. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility. There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are considered holidays by the government during the contract period shall also be observed. Under current definitions, five are set by date: New Year s Day January 1 Juneteenth June 19 Independence Day July 4 Veteran s Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King Day Third Monday in January Washington s Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Vendor Qualifications Vendor must have CDL license. Vendor must have CDOT HAZMAT endorsement to transport diesel fuel. Place of Performance The service work shall take place at: WCHCS 2121 North Avenue Grand Junction, CO 81501 END OF STATEMENT OF WORK Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the Western Colorado Health Care System (WCHCS), located at 2121 North Avenue Grand Junction, CO 81501. 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placemen