1432 EN Co Pre Deployment Yellow Ribbon Event

solicitation will not be issued. 1.0 REQUEST FOR QUOTE 1.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-06. 1.2 Set aside is 100% Small Business. 1.3 Applicable size standard is $27,750.00. 1.4 NAICS: 561920 Convention and Trade Show Organizers 1.5 Period of performance: September 20, 2026 1.6 CLIN Structure: 1.6.1 CLIN 0001: Convention Room 1.6.2 CLIN 0002: Meals 1.6.3 The contractor shall provide fully equipped meeting space, lunch on 20 September2026. 1.6.4 Audio/Visual: Screens and projectors shall be set up to allow presentations to be easily seen. One podium with one wired and one handheld microphone shall be set up in the middle of the room. 1.6.5 Childcare Space: Additional space for childcare shall be provided. One room with dividers partially open to allow older and younger kids to be in the same room while separated. Room must have at least 2 round tables with 8 chairs for activities. Room shall include 2 tables for changing diapers, 2 pac�n plays for nap time. 1.6.6 Morning Refreshments: Shall include assorted pastries, donuts, or bagels and coffee and Water. Additional morning refreshments numbers provide refreshments for vendors and Yellow Ribbon staff. 1.6.7 Lunch: Lunch will be served on 20 September 2026 in a general meeting space. Lunch shall accommodate 310 people in the general meeting space and shall follow the dietary guidelines listed below. Lunch shall be provided buffet style outside the general meeting space. Additional lunch numbers provide meals for vendors and Yellow Ribbon staff. 1.6.8 Meals: Food and Beverage: Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem meal rate for food shall apply http://www.gsa.gov/portal/category/100120. The General Session Room shall be used for meals. 1.6.9 Meals: Meals shall follow USDA Nutritional guidelines. All meals shall have substitutions substitutions available for attendees with special dietary needs. All meals will be All meals will be buffet style with allergens listed on place cards near each food item. 1.6.10 Buffet style meals shall be available from 11:45 am to 1:00 pm on 20 September 2026 and shall include such items as garden salad with assorted toppings and dressings, meat selections, vegetables, starch selection, and vegetarian selection. Provide both child-friendly and adult appropriate food choices. Drinks shall consist of items such as water, coffee, milk, tea, and soft drinks. Self-serve beverage stations will be in proximity of food distribution area to allow easy access during mealtime. 1.6.11 The Contractor shall provide the Contracting Officer Representative (COR) with the menu 14 days prior to the event 1.6.12 Kid friendly meal options shall be delivered in the youth/child rooms for both the children and childcare workers. Meal options shall include plating and utensils suitable for use by all age groups of children. 1.7 Registration Area: Two tables with two chairs each at the entrance to the general Meeting space shall be provided to allow for registration. 1.7.1 Requirement details are in Attachment A - Performance Work Statement. 1.8 Applicable provisions and clauses are provided in Attachment QUOTE FORMAT The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation. A statement of acknowledgement must be included in the quote to conform with all terms, conditions, provisions and clauses in the solicitation. 2.1 Company information shall include entity registration the 2.1.1 name and address (include doing business as (dba) name), 2.1.2 point of contact information (name, email and phone number) 2.1.3 UEI and Cage codes 2.1.4 Tax identification number 2.2 The acceptable electronic format shall be compatible with Microsoft 365 or PDF Adobe. 2.3 All documents shall be labeled with the solicitation number (W912JB26QA085) and not be password protected 2.4 The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror's quote. 3.0 Volume 1- TECHNICAL CAPABILITY 3.1 The proposal shall present relevant information articulating the offeror�s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the offeror�s understanding by providing a clear description of the proposed approach to performing the work. The offeror�s description should include a clear description of all processes and procedures employed. Offerors shall provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing proposed processes and procedures. Offers must submit a technical approach to include narrative of the quality assurance plan process. 3.2 Past performance of relevant experiences may be included as an example of how the technical approach has been previously performed. This information shall not be more than five years prior to the solicitation issuance date. 3.3 At least one of the recent past performance references shall include performance of the same or similar requirements as those described in PWS paragraph 5. 3.4 Provide a brief description of the work performed describing the similarities between the relevant work performed in comparison to the PWS paragraph 5. 3.5 The offeror shall not rephrase or restate the requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements. 3.6 Technical capability and past performance will be used for evaluation. 4.0 Volume 2- Pricing 4.1 Pricing shall be submitted in relation to the solicitation CLIN structure to include option periods if applicable. The total extended price shall be submitted for the period of performance. Quotes without the extended price may be rendered unacceptable. 4.1.1 The offeror shall include substantiating data of the price proposal to establish that the proposed price is reasonable and complete. The offer should include the burdened rate of labor and the applicable classification on the Department of Labor�s Wage Determinations. 4.1.2 Identify direct labor, other direct costs and an explanation of the escalation and how it was applied. 4.2 If applicable, travel reimbursement will be determined by the government and not to be included in the quote. 4.3 The offeror shall prominently list the expiration date of the pricing for a minimum of 60 days. 5.0 SAM REGISTRATION/JOINT VENTURE 5.1 In accordance with Class Deviation 2023-O0001 effective October 28, 2022, a small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories: A) Small business; (B) Service-disabled veteran-owned small business; (C) Women-owned small business (WOSB) under the WOSB Pro