R602--SPS Courier Services - RMR VAMC

ng no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Christopher.hollingsworth2@va.gov no later than 16:00pm MT, July 24, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0389. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 492110 Couriers and Express Delivery Services with a business size standard of 1500 employees. This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB). List of Line Items; Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 Base Year Courier Services IAW PWS Eastern Colorado Healthcare System Period of Performance: 09/30/2026-09/29/2027 12 MO 1001 Option Year 1 SPS Courier Services IAW PWS Eastern Colorado Healthcare System Period of Performance: 09/30/2027-09/29/2028 12 MO 2001 Option Year 2 SPS Courier Services IAW PWS Eastern Colorado Healthcare System Period of Performance: 09/30/2028-09/29/2029 12 MO 3001 Option Year 3 SPS Courier Services IAW PWS Eastern Colorado Healthcare System Period of Performance: 09/30/2029-09/29/2030 12 MO 4001 Option Year 4 SPS Courier Services IAW PWS Eastern Colorado Healthcare System Period of Performance: 09/30/2030-09/29/2031 12 MO Grand Total ($) Description of Requirements for the items/Services to be acquired: The requirement is for SPS Courier Services, please reference performance work statement (PWS) below. Performance Work Statement (PWS) Courier Services Eastern Colorado Health Care System� Rocky Mountain Regional VA Medical Center - Station 554,� 1700 N Wheeling Street, Aurora, CO 80045 Contracting Officer s Representative (COR) Name:� Kyle Daugherity Service: Sterile Processing Address:� 1700 N Wheeling St, Aurora, Colorado 80045 Mobile Phone:� 720-266-9877 Office Phone: (720) 413-8020 Email:� Kyle.Daugherity@va.gov 1. Purpose 1.1 Provide Courier Services for the Rocky Mountain Regional VA Medical Center and the southern Colorado Community Based Care Clinics (CBOCs). 1.2 The Contractor shall furnish all necessary labor, supplies, equipment, transportation, insurance, vehicle fuel, uniforms, name tags, and/or badges for performance under this contract, to provide Courier Services Monday - Friday, excluding Federal Holidays, in accordance with the specifications and requirements herein. 2. General Requirements 2.1 The contractor agrees to provide regularly scheduled pickups for sterile and non-sterile Reusable Medical Equipment (RME). 2.2 As a Non-Personal Services contract, contractor personnel are not considered VA employees for any purpose. The contractor retains all control over personnel and responsibility for direct supervision. 2.3 The contractor shall provide a fixed rate for all costs of the courier service, inclusive of vehicle, driver, mileage, time, weight, and other reasonable costs associated with courier services described in this contract. 2.4 Deliveries will fit easily into a small transport van or utility vehicle. 2.5 Contractor shall receive items from the southern CBOCs, sign receipt thereof, and transport and deliver the items in the same condition marked by the VA and CBOC. 2.6 The contractor shall provide evidence to the Contracting Officer (CO) for each of the following: Colorado Licensed Courier Company covered by a minimum of $500K in liability insurance. Valid Colorado Auto Insurance; Liability $200K Per Person; $500K Per Occurrence; and $20K for Property Damage. Valid Colorado Driver License. Valid Colorado Vehicle Registration. Hazardous Material License Number. 2.7 Contractor Staff Identification and Security Requirements. All contractor personnel providing services under this contract and requiring access to VA premises at the Rocky Mountain Regional VAMC, Pueblo CBOC, or Colorado Springs CBOC shall obtain and display a Department of Veterans Affairs issued Personal Identity Verification (PIV) badge at all times while on VA property. Contractor staff must successfully complete background investigations as prescribed by VA Handbook 0710 and any additional requirements as directed by the facility s Police Service and Personnel Security Office. The contractor shall coordinate with the Contracting Officer s Representative (COR) to facilitate the PIV badge request, badge retrieval, and return process. All badges must be returned upon termination of employment or contract completion. Costs associated with background investigations and badging are the responsibility of the contractor. The COR will provide the necessary forms and instructions for submitting required fingerprinting and background check documentation. Failure to comply with this provision may result in denial of facility access and constitute grounds for contract termination for default. 3. Scope of Work 3.1 The contractor shall maintain minimum/maximum temperature and humidity records with the monitor provided by the government to ensure compliance within parameters. Documentation will include: Date Time Temperature Humidity Initials and Printed Name 3.2 The contractor shall maintain documentation for daily cleaning of the vehicle, including: Date Initials and Printed Name Areas required: Vehicle Floor, Interior Walls, Ceiling, and Driver/Passenger Area. 3.3 The contractor shall maintain a record log of courier pick-ups and deliveries to include: Date Time Brief Description of Items Quantity Printed Name and Signature of Receiving Individual 4. Specialized Requirements 4.1 Cargo may contain bio-hazardous materials and dangerous goods. The contractor must maintain Department of Transportation (DOT) Certification for each driver according to 49 CFR, Part 172, Subpart H. 4.2 The contractor shall ensure no transportation of illegal or controlled substances and that the driver is not under the influence of alcohol or illegal drugs. 4.3 The contractor shall develop and maintain a quality control program ensuring the services performed are in accordance with the specifications of the contract. 5. Performance Summary Matrix: Please note that the contractor s performance will be evaluated in accordance with the performance summary matrix below. Contractors must be aware that adherence to the performance requirements is essential and will be closely monitored throughout the term of the contract. Task PWS Reference Standard Acceptable Quality Level Method of Surveillance Provide Basic Courier Services Section 2 The contractor must transport all assigned items in accordance with the SOW <2 V