6515--RFID Cabinet for Surgery Service

l questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to heather.chase2@va.gov no later than 12:00pm MST, 9/10/2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0796. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a business size standard of 1,000 employees. This solicitation is unrestricted, full and open to all business sizes. List of Line Items; Line Item Description Qty Unit of Measure Unit Price Total Price 0001 TS2-021-208v (or equivalent) 14.9 cu ft Freezer 1 EA $ $ 0002 CO2 Backup System 1 EA $ $ 0003 Freezer Accessory Kit 1 EA $ $ 0004 Barcode Scanner 1 EA $ $ 0005 Bins and Shelving 1 EA $ $ 0006 RFID Unit Implementation / Installation 1 JB $ $ 0007 RFID Data Services & Support 1 YR $ $ Grand Total $ Description of Requirements for the items/Services to be acquired: see Attachment 1 Statement of Work *Buy American Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. *FOB shall be destination *Freight shall be added to the price of CLIN 0001 and not be its own line item *Cut sheets and specification sheets proving the offered product meets all salient characteristics shall be included with the quote *Quotes shall annotate the expected date of delivery to the specified location *Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). *Failure to meet the salient characteristics below will result in the offeror s quote not being considered for award. *Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline may result in the offeror s quote not being considered for award. SALIENT CHARACTERISTICS: Invita RFID Cabinet Salient Characteristics Core Functionality RFID-enabled ultra-low temperature storage for tissues, implants, blood products, and biologics. Automated tracking of every item placed in or removed from the freezer. Real-time visibility of inventory levels with full chain-of-custody history. Automated expiration alerts and usage reporting Technical Specifications Ultra-low temperature capability depending on model (typically -20°C to -80°C). Integrated high-frequency RFID antennas ensuring 100% scanning coverage. Secure electronic locking system with access control integration. High-density storage capacity ranging from ~57 to 192 items (varies by configuration). Integration & Interoperability Seamless integration with InVita UDITracker Tissue & Implant Management system. Compatible with hospital EMR/EHR and MMIS systems using secure API connections. Supports automated documentation and regulatory compliance workflows Compliance & Regulatory Features Supports AATB, FDA, and Joint Commission documentation and tracking requirements. Maintains complete electronic chain-of-custody for all stored products. Temperature monitoring compliant with healthcare cold-chain standards Security & Audit Controls User-specific access tracking with electronic audit trails. Automatic logging of any attempt to access or modify stored items. Tamper-resistant enclosure with secure RFID-tag authentication Environmental & Operational Features Energy-efficient cooling system designed for continuous operation. Battery backup for short-term power outages (model dependent). Remote monitoring capabilities including temperature alerts and door-open notifications Performance & Reliability Validated read accuracy approaching 100% with RFID-tagged items. Reduces waste and loss through automated expiration and usage tracking. Demonstrated cost savings (e.g., Reston Hospital reported ~$200k annual waste reduction). Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: Department of Veterans Affairs George E. Wahlen VA Medical Center 500 Foothill Blvd Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or ex