4610-- Boiler Plant Water Softener & Controls, Chillicothe

ons and clauses are those in effect through Federal Acquisition Circular 2025-03 (effective 01/17/2025). This solicitation is set-aside for Small Businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 333310 Commercial and Service Industry Machine Manufacturing. The small business size standard of 1,000 employees. The FSC/PSC is 4610 Water Purification Equipment. The Department of Veterans Affairs, Network Contracting Office 10 (NCO 10), Veterans Integrated Services Network 10 (VISN 10), Chillicothe VA Medical Center located at 17273 State Route 104, Chillicothe, Ohio 45601 has a requirement for a commercial brand name or equal water softener and controls for use at boiler plant. This procurement will also include removal of the existing equipment, installation, and training of the newly purchased water softener system. Contractor will make all electrical, drain, supply water, and other utility connections within 5 feet of softener skid. All interested companies shall provide quotes for the following: ITEM DESCRIPTION QTY PRICE 1 Model BK-DS-LWT-3-1200 Twin Alternating Softener 1 � 2 Installation 1 � 3 Old unit decommissioned and disposed in specified area at facility 1 � 4 Training on Use of Equipment and Maintenance � � 5 Warranty � � STATEMENT OF WORK (SOW) Contract Title: Boiler Plant Water Softener Background: Building 261, Boiler Plant, Water Softener is a critical part of daily facility-wide heating operations. At this time, the dual-tank softener system is beyond expected serviceable lifespan and becoming unreliable. Furthermore, these units require obsolete replacement parts that are becoming increasingly expensive and hard to procure. Scope: Contractor to remove existing water softener skid and replace with a new unit. All equipment moves and phases of operations will be documented and communicated amongst vendor and VA Boiler Plant staff prior to beginning. Old units and all associated equipment will be placed in gravel area behind Boiler Plant for turn-in to VA Logistics Service for decommissioning/disposal. Vendor will provide, deliver, un-crate, inspect, spot, and install new water softener tanks, stands, brine measuring tank, associated control boxes and cabling, and all other water softener accessories supplies under this contract. Contractor will make all electrical, drain, supply water, and other utility connections within 5 feet of softener skid. Contractor to conduct start-up, performance verification, and commissioning. All components to be covered by a 1-year parts and labor warranty. Specific Tasks 4.1 Task 1 - Removal of existing equipment 4.1.1 Subtask 1 - Removal of existing water softener skid, and all associated components. Contractor shall properly remove existing softener tanks, stands, supply and drain piping to nearest valve or connection to drain manifold; and electrical wiring to existing junction boxes/disconnect panels. 4.2 Task 2 - Receive and Install New Equipment 4.2.1 Subtask 1 - Delivery Contractor shall coordinate with COR for any advance deliveries and storage. Contractor responsible for uncrating any inspection of all components and moving all equipment into the installation area. Removal of existing equipment will not commence until all components of new system are verified as being on-site. All deliveries to be made to: Chillicothe, Ohio Veterans Affairs Medical Center Warehouse 17273 State Route 104 Chillicothe, Ohio 45601 4.2.2 Subtask 2 - Installation Installation to include: Placement/installation of softener skid and accessories inside building. Contractor is responsible for coordinating with COR to ensure steps are taken to protect interior and exterior of building from any contamination or damage related to this project. Electrical hookup to existing electric service (to be within 5 feet of equipment) Installation of water supply plumbing to existing valves (to be within 5 feet of equipment Note: Press-fit (Pro-Press, etc.) style fittings are not currently authorized for use in VA facilities. All supply and drain plumbing shall be copper tubing or flexible stainless steel braided lines. Connections shall be soldered or threaded joints. Start up, commissioning, verification of proper system operation Removal of all packaging materials/site cleanup 4.3 Task 3 Provide Staff Training on Equipment 4.3.1 Subtask 1 Vendor to provide staff training on operation of and options included in new water softener. Vendor to furnish VA with site-specific operating and service manuals either digitally or hard copy for equipment. Task 4 - Enterprise Management Controls Subtask 1 - Integration Management Control Planning All work will be coordinated a minimum of 5 working days in advance with the VAMC COR and Maintenance & Operations Supervisor. All contractor personnel will report to Building 21, Engineering to sign into the facility and receive contractor identification as well as any special instructions at the beginning of each workday. Contractor must report to B21, Engineering to sign out and report out at the end of each workday. All work will be performed Monday-Friday (excluding federal holidays) between the hours of 0600-1530. Ideally, work should be scheduled once seasonal plant loads begin to lower (warmer outside). Deliverables: 5.1 Task 1 Twin-tank Alternating Softener PLC-Allen Bradley 1400 to be controlled by PLCs on adjacent RO system, service flow rates per tank of 185 gpm to 230 gpm, backwash flow rate 60 gpm. Two 48 x72 carbon steel resin tanks, 100# non-Code construction, interior holding two-component epoxy, Carboline, Hydroplate 1086 4-10mils. Semi-gloss Finish, off-white, certified to ANSI/NSF 61. Exterior polyamidoamine Epoxy, Tnemec N69F, Satin Finish Safety Blue. Four Point PVC upper distributor, Hub/radial PVC lower distributor. Media (per tank): support gravel 1000lbs, 40 cubic feet resin per tank, 10% crosslinked resin, 1,200,000 grains Capacity per Regeneration, 600lbs Salt per Regeneration. Face Piping, Diaphragm Valve Nest, Aquamatic Series V42 Valves, 3 Service Valves, 1.25 Regeneration Valves, galvanized pipe and fittings, Pressure gauges & Sample cocks, System Control Existing PLC in RO Main Panel, Solenoid Panel for Connection to Existing PLC (Polycarbonate Enclosure). Meter 1x Signet Paddlewheel Flow Sensor w/electronic pick-up, Installation fitting, 3 Iron Saddle. 5.1 Task 2 Brine-measuring tank Brine Measuring Tank, 42 x60 polyethylene brine tank assembly, 2x Level Switches, Aquamatic Valves and Fittings, Control Panel for Refill from Existing Outdoor Brine Silo. 5.2 One Year Parts and Labor Warranty All components to include one-year parts and labor warranty 5.3 Freight Vendor to pay freight to a high dock location. Delivery address: Chillicothe, Ohio Veterans Affairs Medical Center Warehouse 17273 State Route 104 Chillicothe, Ohio 45601 Vendor shall coordinate with COR for any advance deliveries and storage. Contractor responsible for uncrating any inspection of all components and moving all equipment into the installation area. Removal of existing equipment will not commence until all components of new system are verified as being on-site. 5.4 Installation Installation to include: Placement/installation of softener skid and accessories inside building. Contractor is responsible for coordinating with COR to ensure steps are taken