4510--Newington Fire Suppression and Steam Leak Repairs

icitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 can be found at Acquisition.gov. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million. The FSC/PSC is 4510 Plumbing Fixtures and Accessories. The VA Connecticut Healthcare System (VACHS) VAMC Newington is seeking Sprinkler and Steam Leak Repairs. All interested companies shall provide quotations for the following: Services Item Number Description Quantity Unit Unit Price Amount 0001 Newington Fire Suppression and Steam Leak Repairs 1 JB Total $ STATEMENT OF WORK REPAIR NEWINGTON SPRINKLER AND STEAM LEAKS VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER NEWINGTON 555 WILLARD AVENUE NEWINGTON, CT 06111 BACKGROUND VA Connecticut Healthcare System requires the replacement of sprinkler and steam distribution piping including flanges, valves, and other associated components due to leaks discovered within confined space 1-3. Suspected Asbestos Containing Materials have been identified in initial inspections and Abatement, VPIH Monitoring, and coordination of steam piping replacements are required to correct deficiencies. JUSTIFICATION Facilities Management Service was made aware of sprinkler piping leaks and steam distribution leaks at the VA Medical Center Newington campus. Sprinkler and steam leaks have been identified within confined spaces in Building 1 and require replacement and correction to support mission critical operations including fire suppression and steam utility service. Failure to repair piping leaks may result in failure of critical utilities and work stoppage impacting patient care services. PLACE OF PERFORMANCE The place of performance for this contract is VA Connecticut Healthcare System, Newington VA Medical Cener located at 555 Willard Avenue, Newington, CT 06111. PERIOD OF PERFORMANCE The Contract Time Period of Performance will be during a planned steam outage at the VA Medical Center Newington; Notice to Proceed (NTP) and includes contractor closeout. Scheduled repairs and installation shall be completed outside of regular business hours; 5:00 p.m. Friday 11:59 p.m. Sunday and as coordinated. It is expected that all work within this scope shall be completed over a full weekend with steam outage and/or isolation with double valve protection. No work shall be performed on Government Holidays unless an emergency status has been indicated by the Contracting Officer. US Federal Holidays: New Year s Day Martin Luther King Jr. Day President s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the Newington Campus of the VA Connecticut Healthcare System. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract. Bidders shall be qualified to perform work on steam distribution systems to include steam traps, steam stations, and pressure reducing valves, domestic water systems, sanitary systems, fire protection and sprinkler systems, and mechanical systems and be familiar with the VA Medical Center Steam Distribution System and have completed prior steam distribution piping replacement projects for VA Connecticut Healthcare System. The VACHS confined space permit is required to be completed by qualified individuals identified to perform entry into the confined space and will be coordinated with the VACHS Safety & Outage Coordinator and VACHS Safety Representative on site. The Contracting Officer (CO) and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. Bidders shall be evaluated on past performance, technical capability, and financial capability to perform this work. A mandatory pre-bid site visit is required. Bidders shall plan to report on site at 8:00 a.m. on August 12, 2026 in the Newington Medical Center Boiler Plant located on the North side of campus near entrance to Facilities Management in Building 3 located at 555 Willard Avenue, Newington, CT 06111 to attend a Safety Briefing and apply contractor Lock out/Tag out. VA Connecticut Healthcare System Facilities Management Staff will escort and provide access to the Confined Spaces 1-3 and 1-6 located in Building 1 and Building 3 Boiler Plant. Bidders will be responsible for complying with the VA Connecticut Healthcare System policy for confined space, Lock out/Tag out, all equipment, supplies, and external support to safely enter the confined space to document and investigate existing conditions, determine quantities, and confirm the scope of work. SCOPE OF WORK The Service Provider shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document. The scope of this work will include but is not limited to the following: Description of Services: Service Provider shall schedule and coordinate all work with VA COR and VACT Safety & Outage Coordinator. Any required outages shall follow proper coordination and notification through the VA COR and Safety & Outage Coordinator. All LOTO requests and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Police 138-075. All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. ASTM A193 bolts shall be utilized and replace any ASTM A307 Bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference Veterans Health Administration (VHA) Master Specifications for Hydronic Piping (Specification 23 22 13) and Steam and Condensate Heating Piping (Specification 23 22 13) where applicable. Field verify location of one steam leak located in Confined Space 1-3 of Building 1 including approximately 6 (six) linear feet of steam piping, associated parts, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 6 linear feet with straight piping. 1 (one) flange have been identified to be suspected ACM. Wrap 1 (one) flange for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days. Field verify locations of sprinkler valve & piping leaks located in Confined Space 1-3 of Building 1 including approximately 4 linear feet of 4-6 sprinkler piping, associated parts, valves, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 4 linear feet of straight piping. 2 (two) valves, flange and gaskets are suspected ACM. Wrap 2 (two) valves fo