Iowa City State Hygienic Lab

ansportation of specimens must be available at least once a day, Monday-Friday, excluding federal and state holidays. 2.2.2. Analyze samples per the requests submitted on requisition. 2.2.3. Contractor shall consult with the VA laboratory on test results by telephone as needed. 2.2.4. Provide the VA laboratories with a means of communication to permit immediate inquiry regarding the status of pending tests. 2.2.5. Contractor shall provide information on testing methodology, specimen requirements, and any special handling requirements. 2.2.6. All results shall include reference ranges. 2.2.7. The VA laboratory reserves the right to request the results of any proficiency testing that the contractor subscribes. 2.2.8. Test results will be sent from the contractor to the Iowa City VA Send-out Supervisor or designee within the turn-around time published by the contractor. The contractor will transmit results in a secure way that complies with all HIPPA standards and requirements. Examples of secure methods include, but are not limited to, secured fax, U.S. mail, courier, or secure electronic transmission. Electronic reporting of test results is preferred. 2.3. The services to be performed by the contractor will be coordinated with the Director, Pathology and Laboratory Medicine Service or his/her designee. 2.3.1. Contractor will provide direct data review and real time consultation when requested. 2.4 Test sample preparation: 2.4.1. The VA laboratory shall be responsible to provide laboratory specimens prepared in accordance with the contractor�s requirements. 2.4.2. All specimens will be properly identified and labeled for testing. 2.4.3 The contractor shall provide an adequate supply of requisition forms. 2.4.4. The contractor will provide any special fixative, preservative, collection/transport vials or containers not routinely used by the VA Laboratory. 3. LICENSING AND ACCREDITATION: 3.1. Contractor must be regularly established in the business of clinical and environmental laboratory testing. 3.2. Contractor must be financially responsible and have the necessary equipment and personnel to furnish services in the volume required. 3.3. Contractor�s facility and employees shall have all licenses, permits, accreditation, and certificates required by federal and state law to provide medical and environmental laboratory testing services. 3.4. Contractor�s laboratory shall have a current Clinical Laboratory Improvements Amendments (CLIA) license, or equivalent, and shall provide copies of the license and any accreditations held by the laboratory. 3.5. Contractor�s environmental testing laboratory shall be currently accredited by a program with deemed status under National Environmental Laboratory Accreditation Conference (NELAC) and American Industrial Hygiene Association (AIHA) or equivalent. The contractor�s laboratory must be able to report legionella to the genus level. 3.6. The contractor�s Laboratory Director shall be a licensed physician or a licensed bioanalyst. 4. REPORTING TEST RESULTS: 4.1. Reporting of results must include: 4.1.1 Patient�s name and identification code or Social Security number. For environmental testing, unique specimen identifier. 4.1.2. Physician�s name (if supplied) 4.1.3. VA facility name 4.1.4. Patient�s location (if supplied) 4.1.5. Test ordered 4.1.6. Date/time of specimen collection (when available) 4.1.7. Date/time received in testing facility 4.1.8. Date of test completed 4.1.9. Test result 4.1.10. Flag abnormal values 4.1.11. Reference Range 4.1.12. Toxic and/or therapeutic range where applicable 4.1.13. Name of testing laboratory 4.1.14. Testing laboratory specimen number 4.1.15. Type of specimen 4.1.16. Comments related to the test provided by submitting laboratory 4.1.17. Information that may indicate a questionable validity of test results, unsatisfactory specimen shall be reported with reason as to its unsuitability for testing. 5. QUALITY CONTROL 5.1 The contractor shall participate in Quality Improvement and Peer Review Activity for the purpose of compliance with appropriate agency and accrediting requirements. 5.2. The exchange of data will include Quality Improvement data such as discrepancy rates and/or other Performance Improvement data (Provides data and information required for accreditation). 5.3. The contractor shall provide the following updated information upon request during the life of the contract: 5.3.1. Tests routinely performed in duplicate should be indicated. 5.3.2. Proficiency testing data shall include a list of tests outside of the defined range for the past two years. Contractor shall notify the laboratory of any test falling outside the defined range during the contract period. 5.3.3. The contractor�s facilities, methodologies and quality control procedures may be examined by representatives of the VA at any time during the life of the contract. 5.3.4. Contractor agrees to maintain the minimum acceptable service, reporting systems, and quality controls specified herein. 5.3.5. Immediate (within 24 hours) notification must be given to VA upon adverse action by a regulatory agency. 6. REQUIREMENTS � SPECIAL: 6.1 Under the authority of Public Law 104-262 and 38 USC 1703, the contractor agrees to provide Health Care Resources in accordance with the terms and conditions stated herein, to furnish for the Iowa City Veterans Affairs Health Care System, Iowa City, IA the services and prices specified in the Section entitled Schedule of Supplies/Services of this contract. Work will be performed at the contractor�s facility. 6.2. SERVICES: 6.2.1. The services specified in the Sections entitled Schedule of Item/Supplies/Services, Performance Work Statement and Special Contract Requirements may be changed by written modification to this contract. The modification will be prepared by the VA Contracting Officer and, prior to becoming effective, shall be approved by the contractor as part of the bi-lateral modification process. 6.2.2. The services to be performed by the contractor will be performed in accordance with VA policies and procedures and the regulations of the medical staff by laws of the VA facility found via http://vaww.iowacity.va.gov/SectionPages/Policy.asp 6.2.3. The services to be performed by the contractor will be performed in accordance with VA Privacy and Confidentiality regulations (VHA Handbook 1605.01) and Federal Health Insurance Portability and Accounting Act (HIPAA) standards (www.hhs.gov/hipaa). 6.3. VA Certification & Accreditation requirements do not apply. A Security Accreditation Package is not required. 6.4. This contract is a non-personal health care services contract as defined in Federal Acquisition Regulation 37.101 and is as follows � �Non-personal services contract means a contract under which the personnel rendering the services are not subject, either by the contract�s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.� 6.5. Under no circumstances will Contractor�s employees be considered VHA employees. 6.6. Contractor shall hold certificate of insurance for general liability and malpractice insurance, workmen�s compensation and vehicle insurance. Prior to award of the contract, the Contractor shall furnish to the VA a certificate of insurance evidencing that all required