8920--Bread | Base Plus 4 Option Years

p determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/ socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 311812 with a size standard of 1,000 Employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Interested parties may e-mail Maria.Hofmann@va.gov by October 16, 2026 10:00 AM CST. Statement of Work Scope Bread Delivery Project Location South Texas Veterans Healthcare System South Texas Veterans Healthcare System Audie L. Murphy Memorial Veterans Hospital Kerrville VA Medical Center 3600 Merton Minter Blvd. 3600 Memorial Blvd. San Antonio, TX 78229-4404 Kerrville, TX 78028 Summary of Work Requirements Deliveries shall be made to the Nutrition & Food Service (N&FS) walk-in cooler but must have VA N&FS staff from the kitchen receiving area to escort delivery person, unless otherwise directed by the participating facility s Contracting Officer's Representative (COR), including Federal holidays. Period of Performance Base 12/01/2026 - 11/30/2027 Option Year 1 12/01/2027 - 11/30/2028 Option Year 2 12/01/2028 - 11/30/2029 Option Year 1 12/01/2029 - 11/30/2030 Option Year 1 12/01/2030 - 11/30/2031 Point of Contact Eric L. Martin | eric.martin@va.gov, | (210) 278-2923. Deidra Flugrath | deidra.flugrath@va.gov | (210) 617-5300 ext. 15904 Bread Products White Sandwich Loaf Whole Wheat Sandwich Loaf Jewish Rye Sliced Bread English Muffins White Hamburger Buns Whole Wheat Hamburger Buns White Hot Dog Buns Parkerhouse White Rolls Hoagie Rolls Delivered Goods The Government reserves the right to inspect delivered goods for compliance with specifications, including but not limited to, correct products, quantities, proper packing, damaged goods, etc. Any determined unacceptable items will be refused with full credit/replacement due at the discretion of the Government. Replacement of rejected products shall be delivered the same day no later than 3:00 PM, unless otherwise specified by the COR. The Contractor shall be responsible for delivery to the appropriate locations specified by the delivery schedule or COR. The Contractor shall provide the necessary means to accomplish such delivery (e.g.: hand truck, dolly, cart, etc.) The Government assumes no obligation to provide and/or make available to the Contractor, any such means required for such delivery, nor shall the Government be required to accept shipment should the Contractor be unable to make delivery as required. Bread products shall have sufficient remaining shelf life commensurate with good commercial practices and at a minimum have a shelf life of no less than 7 days from date of delivery. Packaging, Packing and Labeling Preservation, packaging and packing shall be to a degree of protection to preclude damage to containers and/or contents under normal shipping conditions, handling, etc. and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the Contractor to the receiving activity for storage. Shipping containers shall follow the National Motor Freight classification and Uniform Freight classification in effect at the time of shipment. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling, complying with Federal Food, Drug, and Cosmetic Act and regulations promulgated there under. All items must be identified with readable dates (open code dates) or coded dates. Contractors who do not use open dating will provide a product code number key listing. The product code number key listing shall explain the actual date of production or processing. Copies of key-code listings will be furnished to each destination receiving officer and each destination inspection agency with the first delivery. Product Availability Should any product under this contract become unavailable or available on a limited basis, either temporarily or permanently, the Contractor shall provide the Government with sufficient notification thereof (no less than 5 days), offering possible substitutions and/or alternative sources, to afford the Government adequate opportunity to approve or reject offered substitution and/or make other procurement arrangements. Procurement from Another Source The Contracting Officer shall make every effort to ensure that offered substitutions are given fair and reasonable consideration and that procurement from an alternate source is made only if necessary. If procurement from an alternate source is required due to the Contractor's fault, the Contractor is responsible for any price difference and any other additional charges. Delivery Schedule South Texas Veterans Healthcare System South Texas Veterans Healthcare System Audie L. Murphy Memorial Veterans Hospital Kerrville VA Medical Center Nutrition and Food Service Nutrition and Food Service 3600 Merton Minter Blvd. 3600 Memorial Blvd. San Antonio, TX 78229-4404 Kerrville, TX 78028 Main Kitchen Ground Floor - H0001 Main Kitchen 3rd Floor - 347 J Tuesday and Friday Tuesday 6:00 AM - 4:30 PM 6:00 AM - 4:30 PM Orders All orders will be placed on an as needed basis for delivery two days a week (no exceptions). Specific quantities and delivery dates will be determined in accordance with the delivery schedule by the COR. Contractor will not substitute any items and will not increase or decrease quantities ordered without prior approval from the COR. Order numbers will be provided by the facility at the time the order is placed. Order can be placed by telephone, in writing or fax, or given to the Contractor personnel as mutually agreed upon by the COR and the Contractor. Contractor shall provide in the space provided below, the name, location, and telephone number of the office where orders may be placed by phone: Name: _______________________________________________________ Address: _____________________________________________________ _____________________________________________________ _____________________________________________________ Telephone Number: _____________________________________________ Fax Number: ___________________________________________________ For tracking purposes, the COR shall document all verbal orders with the following minimum information: Contract Number and Purchase Order Number Date/Time of Order Placement Name of Contractor Ordering Clerk Invoices The Contractor shall submit proper invoices weekly to N&FS. Proper invoices shall contain: Contract Number Facility Name, Facility Address and COR Name Purchase Order/Obligation Number Period of Performance and Any Additional Details to Identify Service Rendered Itemized List of Products and Quantities D