6515--NATUS Ambulatory Monitoring EEG System Upgrade

document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. This solicitation is set-aside for: SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1,250. The Regional Procurement Office East, Network Contracting Office 1 is seeking to purchase one (QTY 1) NATUS Ambulatory Monitoring EEG System Upgrade. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Ambulatory Monitoring Package with Tablet, Software NW 9, Dual IP Wi-Fi Camera Kit - 110V 1 EA 0002 Installation 1 JB 0003 Training 1 JB Performance Work Statement NATUS Ambulatory Monitoring EEG System Upgrade PURPOSE The VA Connecticut Healthcare System Neurology department requires the procurement of NATUS Ambulatory EEG System. The procurement of the system is a necessity due to the current system having an unsupported operating system. SELECTION CRITERIA The VA Connecticut Healthcare System Neurology department intends for this procurement to be sole source to NATUS. In addition, the Contractor shall provide all items in accordance with the project scope below. NATUS- NATUS Hardware, NATUS Software, Software configuration, Installation and Training. Project Scope: EEG System Upgrade Hardware- Contractor shall provide all necessary hardware and startup supplies as outlined in the hardware schedule to provide completely operational EEG systems for: One (1) system- Neurology, RM 6207-1-W The contractor will be responsible for providing any additional components that are necessary to make these systems operational. Must have the following salient characteristics: The amplifier must have 32-channels, 24 referential, 4 bipolar, 4 DC, Sp02 The amplifier must be able to record 96 hours of EEG and high-definition video The wireless video must have 1080p HD resolution Must have infrared sensors record movement in total darkness Must have a built-in cybersecurity feature to prevent unauthorized access Must have a simultaneous wireless recording between two cameras Must have a leading NeuroWorks EEG Software, capable of Sleep studies with SleepWorks® Must have a touchscreen tablet with protective case Must have a patient response button option Must have a convenient, easy-to-clean carrying case Must have AA batteries with rechargeable external battery pack for up to 72 hours of battery life, even when wirelessly streaming data to tablet Must have an internal SD card storage space to record up to 96 hours of ambulatory EEG data Must have a built-in pulse oximeter and photic stimulator input Must have an automated export of study data from the patient s home setting to office servers Must be compatible with other NATUS NeuroWorks Systems Software- Contractor shall provide all necessary software for the EEG systems to ensure systems are functioning and can communicate with the EEG software and EMR interfaces. All licensing necessary will be provided by the contractor. Windows 10 LTSC shall be used, unless otherwise approved by the VA. Service- Contractor shall provide all labor, time, materials, and equipment necessary to assemble, test, and install the systems at VA Connecticut during hours of operation. Project Management Services Contractor shall provide project management services to coordinate all aspects of installation project, the contract shall provide an installation schedule within 30 days of ward that outlines a project completion within 180 days of award Project Dependencies Authorization to operate on the VA Network through VA Directive 6550 and Enterprise Risk Assessment process- Assume approval 60 days after award. Centralized Database and other GFE- Assume availability 90 days after award. All systems shall be tested in non-production environment before go-live date or go-live date will be delayed. Project Milestones Contractor schedule shall include the following milestones. EEG systems Windows 10 PC Software and Hardware Upgrade Server Configuration Database Application Interface configuration Interface Testing Successful Training Completion Go-live Document Deliverables The following documents will be required within 14 business days of receipt of template. These are necessary for authorization on the VA network. Templates will be provided upon award: Network topology Ports and protocols Software Inventory VA Directive 6550 Appendix A Manufacturer Disclosure Statement for Security (MDS2) Training Provided/Training Materials Training should take place between the hours of 7:00 am EST and 7:00pm EST Contractor shall cover all travel and associated costs for the clinical trainer On-site trainer must complete or have completed VA Privacy training and provide documentation due to patient privacy On-site manufacturer presence for go-live Go-lives for Neurology may be scheduled on different days due to availability of staffing and will be reflected in the project schedule. Optional pricing for additional Follow-up training shall be included as optional items Training shall also be included for technical staff to trouble shoot common systems and connectivity problems Two (2) copies of service and operators manual shall be provided, or one (1) electronic copy of each. DELIVERY SCHEDULE AND DELIVERABLES The contractor shall deliver and install the systems. After contacting the COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product and installation in accordance with the project schedule award. Equipment shall be delivered to the following address: West Haven VA Medical Center 950 Campbell Avenue West Haven, CT 06516 HOURS OF PERFORMANCE Normal hours of coverage are Monday through Friday 8:00 AM to 6:00 PM EST excluding federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the Contracting Officer s Representative (COR). Preventative periodic maintenance will be performed Monday through Friday 8:00 AM to 6:00 PM EST or as agreed to by the user and the COR in accordance with manufacturer s recommendations. Federal Holidays observed by the VAMC are: New Year s Day Labor Day Independence Day Martin Luther King Day Columbus/Indigenous People s Day Presidents Day Veterans Day Memorial Day Christmas Day Thanksgiving Day Juneteenth Day PERIOD OF PERFORMANCE The Contractor warrants that the items will be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein. This start date of this period shall be one-year from go-live of the system and shall be considered the base-year. Contractor will replace or repair equipment, if necessary, to the satisfaction of the Government. Contractor shall provide a copy of the written warranty upon acceptance of the equipment, which will be established base on the go-live date. All labor, time, materials, equipment, travel, and supplies necessary to keep equipment operational during the warranty period shall be included. Phone response to warranty issues within 1 hour and on-site response within 48 hours is required. Place of Performance/Place of Delivery West Haven VA Medical