W099--CCTV Mobile Camera Trailers Lease for Cheyenne VAMC

ter than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Jennifer.sanders11@va.gov & Jessica.Lottman@va.gov no later than 4:00pm ET, (July 31nd, 2026). Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0632. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective Oct 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 561621 - Security Systems Services (except Locksmiths) with a small business size standard of ($25 million). This solicitation is 100% set-aside for (SDVOSB s). List of Line Items; ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA __________________ __________________ Mobile Camera Trailer Units Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 0002 1.00 EA __________________ __________________ Setup Fee (one-time ) upon initial set up. Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 0003 1.00 EA __________________ __________________ Installation Fee (one time upon initial install). Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 0004 1.00 YR __________________ __________________ Monitoring Service Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 0005 1.00 YR __________________ __________________ Enterprise Software Contract Period: Base POP Begin: 08-01-2026 POP End: 07-31-2027 1001 2.00 EA __________________ __________________ Mobile Camera Trailer Units Contract Period: Option 1 POP Begin: 08-01-2027 POP End: 07-31-2028 1002 1.00 YR __________________ __________________ Monitoring Service Contract Period: Option 1 POP Begin: 08-01-2027 POP End: 07-31-2028 1003 1.00 YR __________________ __________________ Enterprise Software Contract Period: Option 1 POP Begin: 08-01-2027 POP End: 07-31-2028 2001 2.00 EA __________________ __________________ Mobile Camera Trailer Units Contract Period: Option 2 POP Begin: 08-01-2028 POP End: 07-31-2029 2002 1.00 YR __________________ __________________ Monitoring Service Contract Period: Option 2 POP Begin: 08-01-2028 POP End: 07-31-2029 2003 1.00 YR __________________ __________________ Enterprise Software Contract Period: Option 2 POP Begin: 08-01-2028 POP End: 07-31-2029 3001 2.00 EA __________________ __________________ Mobile Camera Trailer Units Contract Period: Option 3 POP Begin: 08-01-2029 POP End: 07-31-2030 3002 1.00 YR __________________ __________________ Monitoring Service Contract Period: Option 3 POP Begin: 08-01-2029 POP End: 07-31-2030 3003 1.00 YR __________________ __________________ Enterprise Software Contract Period: Option 3 POP Begin: 08-01-2029 POP End: 07-31-2030 4001 2.00 EA __________________ __________________ Mobile Camera Trailer Units Contract Period: Option 4 POP Begin: 08-01-2030 POP End: 07-31-2031 4002 1.00 YR __________________ __________________ Monitoring Service Contract Period: Option 4 POP Begin: 08-01-2030 POP End: 07-31-2031 4003 1.00 YR __________________ __________________ Enterprise Software Contract Period: Option 4 POP Begin: 08-01-2030 POP End: 07-31-2031 GRAND TOTAL __________________ Description of Requirement: Providing mobile camera trailers into VA hospital security aims to enhance surveillance and monitoring capabilities by providing continuous, real-time coverage of critical areas, thus improving incident management and response times. The visible presence of these trailers acts as a deterrent to criminal activities while ensuring the safety of patients, staff, and visitors through quick deployment and advanced security features. Additionally, this technology aids in regulatory compliance, optimizes resource use, and builds community confidence by demonstrating a commitment to a secure and safe environment, thereby supporting overall operational efficiency, stakeholder trust and safety. II. Scope of Work The purpose of this requirement is to lease and integrate two mobile trailers into the security VA hospital security operations seeking to significantly enhance surveillance and monitoring capabilities by delivering continuous, real-time coverage of critical areas. Period of Performance will be base year plus 4 option years. This integration is designed to improve incident management and expedite response times. The conspicuous presence of these trailers acts as a strong deterrent to criminal activities while ensuring the safety of patients, staff, and visitors through rapid deployment and cutting-edge security features. Moreover, this technology facilitates regulatory compliance, maximizes resource utilization, and fosters community confidence by underscoring a steadfast commitment to maintaining a secure and safe environment, thereby bolstering overall operational efficiency and garnering stakeholder trust. III. Requirements This requirement must provide the rental of two mobile camera trailers, which are able to be used for surveillance, security, and monitoring in various extreme weather environments and associated services. 1. 2 Mobile Camera Trailer Units: a. The trailers will be fully assembled with mounted cameras. b. Solar panels and battery systems for power. c. built-in storage for data recording. d. Pan-tilt-zoom (PTZ) cameras for comprehensive coverage. 2. Surveillance Equipment: a. High-definition cameras b. Night vision capabilities c. Motion detection sensors d. License plate recognition (LPR) System. 3. Software and monitoring services: a. Remote access to live video feeds via web or mobile applications b. Cloud storage for video footage c. Real-rime alerts and notification d. Analytics and Axon reporting tools. 4. Connectivity and Infrastructure: a. Cellular or satellite communication modules for remote locations b. Ethernet and Wi-Fi capable and integrate with current Axon body cameras and Axon reporting software. IV. Timeline/Milestone - The projected timeline for integrating mobile camera trailers at VA hospitals will be completed within two months once awarded. In the first two weeks, we will define the project scope, objectives, assign roles, and develop an initial project plan, followed by conducting site assessments. By Week 4, we will finalize equipment specifications, place procurement orders, and prepare sites for installation. In Weeks 5 and 6, we will verify equipment delivery, install the trailers, and integrate them with existing security systems. Weeks 7 and 8 will be dedicated to comprehensive testing and validation, conducting training sessions for security personnel, and completing the operational handover. The project will conclude w