DOS Overseas Furniture Install Services

lities and may also include performing state-side warehouse trips for inspection of the furniture freight prior to being shipped overseas. There are both secure and non-secure projects with an average project range of 10-200 desks and an average installation time of 1-4 weeks. This is a 100% Small Business �set aside�. The U.S. Government reserves the right to make multiple awards. The exact number of awarded vendors is up to the discretion of the U.S. Government. The U.S. Government may make an award at any time. 2.0 OBJECTIVE The object of this RFI is to identify subject matter expertise of systems furniture installation, furniture project scheduling and coordination services, and furniture-trained labor to DoS overseas facilities for furniture designed and procured by the Department of State, Overseas Buildings Operations, Design and Engineering Office, Interior Design Division (DE/ID) and GA Global Acquisitions 3.0 BACKGROUND Utilizing funds provided by overseas facilities referred to as �Post,� DE/ID specifies, designs, and procures systems furniture using Blanket Purchase Agreements (BPAs) with Allsteel, MillerKnoll, and Haworth and Open Market ancillary furniture. DE/ID provides these services for a variety of post�s requirements including adding additional desks, updating post�s furniture to current standards, or providing for post�s changing departmental functional alignments. DE/ID offers this IDIQ installation contract vehicle to post, utilizing post funds, to provide professional furniture installation services for the removal of the existing furniture and installation of the new furniture. 4.0 TASK OVERVIEW The successful offeror shall provide the basic professional services required to install furniture procured by DE/ID and GA. This work may include additional services such as Quality Control, Product Inventory, and Pre-performance Conference as outlined below. The Contractor shall be responsible for the manpower, training, tools, making of travel arrangements, materials, and coordination and documentation time required to comply with the requirements of this contract. The performance of this contract shall be in accordance with the highest professional standards as set forth in the contract. For each project (task order), the scope of work, period of performance, and deliverable milestones shall be set forth by the Contracting Officer and Contracting Officer�s Representative (COR). In some cases, the task order issued under this contract may include requirements for more than one service for a project. An individual task order could include any or all of the services which are outlined below. The established project milestones may be adjusted and negotiated at each phase to accurately reflect existing and predictable project conditions. Security clearance requirements will be specified for each task. 5.0 SERVICES/TASKS The services required under this contract have been divided into basic and optional services as outlined below. Individual task orders may include any one service or any combination of services. Basic Services Project Review Installation and Close Out Additional Services Quality Control Product Inventory Pre-Performance Conference 5.1 BASIC SERVICES � PROJECT REVIEW Contract Review On a project-by-project basis, the Contractor shall review all documents provided by the GA Global Acquisitions Contract Specialist, the Interior Designer and/or COR to clarify the project specific scope of work required for contract performance. The contractor shall become familiar with the existing contract documents and clarify any questions relating to statement of work, clearance requirements; reimbursable expenses; and logistical concerns. The Contractor shall establish communication protocols with the Contract Specialist, COR and the Interior Designer as the Point of Contact (POC) for the project. Document Review The Contractor shall review all project documents prepared by the Interior Designer, including furniture floor plans, electrical and telecom plans, specifications, and finish samples. The Contractor shall verify quantity take-offs and bills of materials (BOMs) against the floor plans; purchase orders; and packing instructions and shall identify any discrepancies or missing information. Implementation Plan The Contractor shall develop a comprehensive Installation Plan that identifies and coordinates all activities required for project implementation, including required resources (personal, equipment, and materials), sequencing of activities, and integration with power, voice, and data (PVD) installations and other work elements installed by others. Where required, the Installation Plan shall also include a seismic bracing plan. For installations in regions of high seismic risk (as specified in the task order), the Contractor shall develop a detailed plan for bracing and/or anchorage in accordance with Section 6.0. The Contractor shall create a detailed Project Implementation Schedule showing milestone dates, critical path activities, dependencies, proposed personnel deployment dates, and coordination points with Post and other contractors. The Contractor shall confirm and document all post-specific requirements, including Department of State regulations, host?country regulations and conditions, post access and security procedures, working hours, local holidays, and applicable restrictions. The Contractor shall compile a detailed travel and logistics schedule, including the proposed itinerary, work to be accomplished each day, and personnel assignments. The Contractor shall also identify and comply with all equipment and materials shipping requirements. The Contractor shall submit electronic Country Clearance (eCC) requests to the COR at least fourteen (14) calendar days prior to deployment. Earlier submission is strongly encouraged to accommodate potential processing delays. Deliverables The Contractor shall, within the determined time frame as established, transmit the following materials to the COR or project lead for review and approval prior to the next phase: Listing of discrepancies to be submitted within five (5) working days after COR or project lead provides documentation to the Contractor for review. E-mail form. Implementation Plan � including bracing and anchoring plan where required, to be submitted within ten (10) calendar days after COR or project lead provides documentation to the Contractor for review. E-mail form. 5.2 BASIC SERVICES � INSTALLATION AND CLOSE OUT The Contractor shall coordinate the installation schedule with the Contract Specialist, the OBO Interior Designer and the COR, and shall include the On-Site Post Representative (Post Management Officer, General Services Officer, or Facilities Manager) in this coordination. The Contractor shall also coordinate with the Regional Security Officer, if required. The Contractor shall review and comply with all personnel clearance procedures, adhere to secure handling and escort requirements, and follow all post-specific security protocols. The Contractor shall obtain RSO approval before photographing any diplomatic facility. The Contractor shall conduct an initial walk?through with the on?Site Post Representative to identify and document any existing damage, verify site readiness for installation, confirm access to work areas, and identify any site?specific constraints