Surface Plate Calibration System

https://acquisition.gov/content/regulation. This announcement constitutes the only solicitation for which a Request for Quotation (RFQ) will be issued. It is the offeror's responsibility to monitor this site for the release of amendments (if any). The RFQ number is FA226325Q0007 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334516 and the business size standard is 1,000 employees. This RFQ is being solicited as a Full and Open Competition. AFMETCAL at Heath OH intends to award a firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract under Simplified Acquisition Procedures (SAP) in accordance with FAR Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items, for the purchase of Surface Plate Calibration System and associated data. The anticipated Best Estimated Quantity (BEQ) for this acquisition is 84 units over five (5) years. There is no guarantee that all units included in the BEQ will be ordered. Products offered shall be commercial items or commercially available off-the shelf (COTS) items meeting the definitions in FAR Part 2. Items proposed shall be new units. Reconditioned, remanufactured, or used items are not acceptable and shall not be proposed. The units must meet the requirements of Purchase Description (PD) 25M-246A-DI Rev. 1, dated 13 March 2025 and Attachment to PD 25M-246A-DI. The RFQ, PD, and DD 1423 Data Requirements and other applicable solicitation attachments are available for download at this site. Please review ALL documents carefully. IMPORTANT NOTICE TO OFFERORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area WorkFlow (WAWF) through Procurement Integrated Enterprise Environment (PIEE) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at https://wawf.eb.mil. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/. Offers MUST: (1) be valid through 30 September 2025, (2) submit COTS unit for evaluation with written proposal, (3) be for the item described in the PD (List of Attachments, Attachment 1), (4) be for new units (not reconditioned, remanufactured, or used unit), (5) be FOB Destination to AFMETCAL, Heath, OH, (6) include a delivery schedule, if unable to meet delivery schedule in Deliveries and Performance section, (7) include copy of commercial price list, (8) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address, (9) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number, (10) include a technical proposal that includes a written line-by-line response to the PD, (11) include a copy of warranty and technical support normally offered by the vendor, (12) include completed Supplies or Services and Price/Cost section, (13) include a completed Total Evaluated Price Worksheet (Attachment 6), (14) complete FAR 52.212-3, Offeror Representations and Certifications � Commercial Items. Offerors shall ensure information in SAM is current. The Government reserves the right to incorporate the successful offeror�s technical proposal into any contract resulting from this solicitation. Offers must be received no later than 29 May 2025 at 2:00 PM EDT. Offerors shall submit electronic files to DoD SAFE, https://safe.apps.mil following the instructions provided in Section L - Instructions to Offerors (Attachment 4) of the RFQ, under Electronic Proposal Submission. Offers submitted in forms other than through DoD Safe are not permissible and will not be considered. Please note that the uploaded files must be timestamped by the offer due date and time. Offerors bear the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. All responsible sources may submit an offer, which if received timely shall be considered by this agency. _____________ The following questions were received for Request for Quote (RFQ) FA226325Q0007, Surface Plate Calibration System, and are answered below. For prompt response, please note that any communications regarding this RFQ should reference FA226325Q0007 and be submitted to christine.patterson.1@us.af.mil or michael.hickey.2@us.af.mil. Response to Solicitation Questions 12 May 2025 1. Is the proposal evaluation unit going to be purchased under the contract or is this supposed to be consigned? The TEP asks for a �unit price� for the �Proposal Evaluation Unit�. This does not conform to Section L, 1.(d), where it says that we must submit the Evaluation Unit at the same time as the proposal. How do we get paid for the evaluation unit if there has been no contract award? This is a Try, Decide, Buy acquisition which requires offerors to submit both an Evaluation Unit (Technical) and proposal (Price), as discussed in Attachment 5 � Section M. The Government will award a contract to the offeror who is found to meet both Technical and Price Acceptability. The offeror to whom the contract is awarded will be authorized to submit an invoice for the Evaluation Unit in the amount proposed. Offers that do not meet both Technical and Price Acceptability will not be eligible for award. As discussed in Attachment 4 � Instructions to Offerors, Item 1.0 General Instructions, Section (d), �Any units not chosen as part of the award shall be returned to the offeror. The offeror shall bear the cost of shipping and returning units to their facility.� 2. In CLIN 0002/0004, it asks for a COTS and Software Manual. We do not have a separate manual for the software and hardware. Can we supply one manual? One consolidated manual is fine. Manuals are required for use in the field. 3. In PD 2.3.5, it talks about �secured wireless transmission which adheres to AFMETCAL Program cyber security requirements.� I cannot find what this specifically addresses. Our communication is via a wire or Bluetooth. I was told, when discussing this with the end user, that Bluetooth is not a problem, so we assume it meets these requirements. Please confirm. Any non-WiFi or internet-based communication protocol is acceptable. Bluetooth is acceptable as long as cyber security requirements are met. 4. Does the RFQ call for a computer to be part of the system? The PD states in 3.1.1. that �If a computer is part of the SPCS, full admin�.�. With our system, a computer is required but we don�t necessarily need to supply it. Please advise if the RFQ requires that a computer be included or not. A computer is not mandatory as long as the OEM software complies with the Windows requirements in the PD. We have laptops that should be able to operate the OEM software so long as it�s in l