C1DA--626A4-26-101 - AE Renovate Inpatient Kitchen & Dining Room

the Alvin C York VA Medical Center, 3400 Lebanon Rd, Murfreesboro, TN 37129-1237. CONSTRUCTION BUDGET DESIGN LIMITATIONS/PROJECT MAGNITUDE: Estimated Budget Between $5,000,000 and $10,000,000. NAICS: 541310 Architectural Services SMALL BUSINESS SIZE STANDARD: $12.5 million PRODUCT/SERVICE CODE: C1DA Architect and Engineering Construction: Hospitals and Infirmaries PROJECT DESCRIPTION: York Campus of the VA Tennessee Valley Healthcare System, Murfreesboro TN is seeking professional architect/engineering firms, AE shall provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, observation/evaluation/technical reports, cost estimates, and services throughout construction to "Renovate Inpatient Kitchen and Dining Room at the historic York Campus of the VA Tennessee Valley Healthcare System, Murfreesboro TN. This project will renovate approximately 7,000 square feet in Building 2 at the VA York Campus to address outdated and failing utilities and systems. This project will also renovate approximately 1300 SF of the dining room to allow for Health Insurance Portability and Accountability Act (HIPAA) compliant Dietician virtual visits, informatics, multi-purpose space and storage. Work includes, but is not limited to, professional design services of Architects, Mechanical, Plumbing, Industrial Hygiene (IH), Structural/Seismic, Electrical power and systems (such as communications, controls, security, fire protection/alarm). The Period of Performance is 364 Calendar Days. SET-ASIDE: This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C §8127 (d). Only those SDVOSB s listed and viewable in the SAM.gov database located at https://sam.gov/. The database will be checked at the time of offer submission as well as prior to award. All offers must also have an active listing in the System for Award Management (SAM) database https://sam.gov/. The awarded contractor must also submit evidence of enrollment with VETS4212. VENDORIZING PROCESS:� VA Webform 10091 through CEP platform:� For all vendors (SAM; System for Award Management or Non-SAM) that are ID.Me (https://www.id.me/) registered� at https://www.cep.fsc.va.gov/. Make sure to setup your profile on the portal to be fully vendorized to include banking information.� This process replaces the paper vendor forms.� Existing users of CEP will need to add their tax ID number back into the portal.� New users will need to register with System for Award Management; SAM.gov before gaining access to CEP.� Once new users receive the registration approval notice from SAM, wait 72 hours before registering digital VA Form 10091.� This will update records with your Unique Entity Identifier (UEI).� These steps will help expedite your access to CEP. The awarded contractor must also submit evidence of registration. THIS ANNOUNCEMENT IS NOT A REQUEST FOR AN AE FEE PROPOSAL. NO FEE PROPOSAL SHALL BE NEEDED UNTIL AFTER EVALUATIONS HAS BEEN MADE ON THE PROVIDED SF330 AND THE TOP-RATED FIRM SELECTED. ONLY THE AE FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION. FOLLOWING INITIAL EVALUATION OF THE AE FIRMS AND THEIR SF330S, A SOLICITATION FOR A PRICE PROPOSAL WILL BE SENT TO THE HIGHEST TECHNICALLY RATED AE FIRM TO PROVIDE THE TYPE OF SERVICE(S) REQUIRED. Interested firms should submit their current SF330 to jen.jamieson@va.gov and michael.brown1305@va.gov. The SF330s are due on Wednesday, December 10, 2025, at 1:00 PM Central Time via email. See Electronic Submission Requirements for instructions on submitting your SF330. The selection of the most qualified contractor will follow the guidance provided in FAR Part 36.102 Architect-Engineer Services, except as provided in FAR Part 36.202-4 Short Selection Process for Contracts Not to Exceed the Simplified Acquisition threshold. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Bid Deduct Alternates of at least 20% of the approved construction budget shall be developed, planned and estimated as necessary to ensure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings. All offerors are advised that in accordance with VA Acquisition Regulation (VAAR) 836.606-71 the total cost of the architect or engineer services contracted for must not exceed six (6%) percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. Important Notice: Apparent successful offerors must be registered in the U.S. Small Business Administration (SBA) site at the time of submission of proposal. Failure to be both VERIFIED by the SBA and VISIBLE at the time of proposal submission, time of interview, and at time of award will result in the offeror s proposal being deemed non-responsive. All offerors are urged to contact the SBA DSBS (https://dsbs.sba.gov/search/dsp_dsbs.cfm) and submit the required documents to obtain verification of their SDVOSB status if they have not already done so. Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be registered in the System for Award Management (SAM) website located at https://sam.gov. Failure of a proposed SDVOSB to be VERIFIED by SBA and VISIBLE in SBA DBSB and registered in SAM at the time the SF330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. The project drawings/design shall follow applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. The submitted SF330s will be evaluated with the following eight (8) criteria. Then a minimum of three (3) of the most highly qualified firms will be selected to hold discussions regarding concepts and relative utility of alternative methods of furnishing the required services. A fee proposal will be requested from the top-rated firm chosen. SELECTION CRITERIA: - Professional qualifications necessary for satisfactory performance of required services, - Specialized experience and technical competence in the type of work required, including where appropriate, experience in energy conservation, pollution prevention, waste reduction and use of recovered materials; - Capacity to accomplish the wor