J035--Unrestricted Solicitation - Elevator Maintenance & Repair Se Fort Meade, SD & Hot Springs, SD

ed to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Specialist at joseph.bloomer@va.gov. No telephone inquiries will be accepted. This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) to be eligible for award. Registration information can be found at www.sam.gov. STATEMENT OF WORK Elevator Maintenance and Repair Service Hot Springs VA Medical Center 500 N. 5th St. Hot Springs, SD 57747 Fort Meade VA Medical Center 113 Comanche Rd. Fort Meade, SD 57741 Statement of Purpose: The purpose of this solicitation is to establish an annual services contract through a qualified, capable, regionally located Elevator Service Contractor to perform requirements for maintenance and repair of facility elevators at the Hot Springs VA Medical Center, Hot Springs, SD. Approved vendor agrees to administer the proposed objectives pursuant to the terms of this Statement of Work and in the proposal submitted by Department of Veterans Affairs, Black Hills Health Care System (VA BHHCS). The purpose of this solicitation is to establish an annual services contract through a qualified, capable, regionally located Elevator Service Contractor to perform requirements for maintenance and repair of facility elevators at the Black Hills VA Fort Meade Medical Center, Fort Meade, SD. Approved vendor agrees to administer the proposed objectives pursuant to the terms of this Statement of Work and in the proposal submitted by Department of Veterans Affairs, Black Hills Health Care System (VA BHHCS). Goals of the Agreement: a. Contractor will provide full preventive maintenance service and emergency repair service quotes on the following elevators at VA Hot Springs: Building 1 Passenger Elevator #1 Montgomery Serviced bi-weekly SN#CT41072, Automatic OH Traction, 4-stop Building 53 Passenger/Freight Elevator #6 Montgomery Serviced bi-weekly SN#CT44221, Automatic OH Traction, 3-stop Building 12 Passenger Elevator #3 Serviced bi-weekly SN#CT45333, Automatic OH Traction, 5-stop, Motion Control Building 12 Passenger Elevator #5 Montgomery Serviced bi-weekly SN#CT39203, Automatic OH Traction, 4-stop Building 12 Passenger/Freight Elevator #7 Montgomery Serviced bi-weekly SN#CT40382, Automatic OH Traction, 6-stop, dual doors, Motion Control Building 12 Dumbwaiter #DW1 Matot Serviced monthly SN#25924 Building 2 Passenger/Freight Elevator #2 Dover Serviced monthly SN#E97367, Hydraulic, 4-stop, dual doors Building 12 Passenger Elevator #4 Serviced monthly SN#E29807, Hydraulic, 2-stop, Motion Control Building 11 Passenger Elevator #8 Dover Serviced monthly SN#EF5389, Hydraulic, 2-stop Building 4 Passenger Elevator #9 IMO Serviced monthly SN#119634-17, NHP1305, Hydraulic, 3-stop b. Contractor will provide full preventive maintenance service and emergency repair service quotes on the following elevators at VA Ft. Meade: Building 113 � � � � � � � � � � � � � � � � � � � � Passenger Elevator #1 Montgomery Serviced bi-weekly� � � � � � � � � SN#3108038, Automatic OH Traction, 3-Stop Building 113� � � � � � � � � � � � � � � � � � � � Service Elevator #2 Montgomery Serviced bi-weekly� � � � � � � � SN#3108035, Automatic OH Traction, 3-stop Building 145� � � � � � � � � � � � � � � � � � � � Passenger Elevator#3 - Montgomery Serviced bi-weekly� � � � � � � � � SN#CT- 46035, Automatic OH Traction, 3-stop Building 145� � � � � � � � � � � � � � � � � � � � � Service Elevator #4 Montgomery Serviced bi-weekly � � � � � � � � SN#CT- 46036, Automatic OH Traction, 3-stop Building 113 Passenger Elevator #S-1 Minnesota Elevator Serviced monthly SN# NHP124900, Hydraulic, 2-stop Building 113 Passenger Elevator #C-2 Minnesota Elevator Serviced monthly SN# NHP124899, Hydraulic, 3-stop Building 46 Freight Elevator #5 Otis Serviced monthly SN#130889, cable, 2-stop VA Hot Springs Elevators identified as numbers 1, 3, 5, 6 and 7 are cable-traction type and are to be serviced bi-weekly. VA Hot Springs Elevators identified as numbers 2, 4, 8, and 9 are hydraulic type and are to be serviced monthly. Dumbwaiter DW1 is to be serviced monthly. Fort Meade Elevators identified as numbers 1, 2, 3 and 4 are cable-traction type and are to be serviced bi-weekly. Fort Meade Elevators identified as numbers S-1 and C-2 are hydraulic type and are to be serviced monthly. Otis freight elevator is to be serviced monthly. Requirements: Contract requirement is for one Base Year and four Option Years which may be exercised by the Government. Contractor will provide, along with bid package, proof of current service mechanics certification issued by the International Union Elevator Constructors. Contractor will provide, along with bid package, the name and telephone number of service technician who will be performing this contract work. Also provide a resume of service technician, along with experience of working on various manufacturers equipment. Contractor shall provide bi-weekly full maintenance inspections of cable-type elevators (26 total routine maintenance visits). Contractor will provide monthly full maintenance inspections of the hydraulic elevators (total of 12 routine maintenance visits). Routine maintenance will be made during the medical center s regular hours, Monday through Friday from 7:30am to 4:30pm. Contractor shall notify and sign-in at the VA Facilities Management Office at each site prior to commencement of providing services. Contractor shall utilize a written or an electronic service receipt to record each visit. This receipt will indicate date, hours on site, technician name, type of service and the elevators that were serviced. The receipt will be signed by the Maintenance Supervisor or the Engineering Manager. A copy will be provided to the VA on the date of service. Contractor shall provide a quarterly summary of routine maintenance and review with the Maintenance Supervisor. The VA representative will sign receipts to indicate that the Contractor was present; this does not represent any sort of inspection of workmanship on the part of the VA. The VA will hire an independent elevator inspector for that purpose. Contractor shall clean, adjust and lubricate the equipment and determine the nature and extent of any maintenance required to restore the elevators to satisfactory service and, if conditions warrant, furnish and install parts as noted herein. All equipment, materials and installation will conform to the American National Standard Code for Elevators, Dumbwaiters, Escalators and Moving Walks, ANSI, A17.1-1978, or latest adopted edition, and the American Standard practice for inspection of Elevators, Inspectors Manual, A1 1.2-1979 or latest adopted edition. Contractor shall clean, lubricate and adjust motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches, on car and in hoistway, hoistway door and car door or gate operating devices, interlocks and contacts, guide shoes, guide grooves in hoistway and c