J041--HVAC Duct Cleaning-Tomah VA Hospital in Tomah WI

f 15,000 cfm minimum. It isn t required to be truck mounted, but should at least meet that minimum requirement, and meet the rest of the requirements in the line above from the SOW. Are mechanical drawings of the duct systems required to be cleaned available to be sent out? Facility shall provide information for buildings listed below to the winning vendor. What is the square footage of each facility requiring duct cleaning? ANSWERED BELOW See Table 2: Schedule of Building Locations and Square Footage included in Section 3 -Scope, of the Statement of Work. See below. Schedule of Building Locations and Square Footage Item # Building Floor Square Feet 1 400 1st 29,422 2 400 2nd 25,572 3 400 3rd 23,483 4 400 4th 18,720 5 401 1st 17,849 6 401 2nd 17,708 7 401 3rd 17,708 8 402 1st 20,445 9 402 2nd 17,749 10 402 3rd 17,749 11 403 1st 17,524 12 403 2nd 16,439 13 403 3rd 16,436 14 408 1st 18,132 15 408 2nd 18,133 16 408 3rd 18,133 17 424 1st 29,171 Please provide CFM or tonnage of each air handler unit or each exhaust fan associated with ductwork required to be cleaned. Facility shall provide information for buildings listed below to the winning vendor. Building AHU # CFM and/or Tonnage B400 B401 B402 B403 B408 B424 Are Prevailing Wage Rates Required to be used on this project?� If so, please provide. ANSWERED BELOW The SCLS wage standards are attached to the RFQ for the county. Please confirm that hard surfaces (e.g. walls and /or ceilings) are not required to be cut into in order to facilitate cleaning. ANSWERED BELOW No, hard surfaces will not have to be cut into for this work to be done. Please confirm that testing and/or air monitoring is not required. ANSWERED BELOW Yes, testing is required, see updated SOW Please confirm that repairs and/or replacements are not part of the scope of work. ANSWERED BELOW Repairs and replacements are not part of this statement of work. This is for duct cleaning services only. If repairs and/or replacement is required for the Vendor to complete the services defined in the statement of work, this work will be actioned on a separate purchase order, and in coordination with the COR and Contracting Officer. Who is in charge of the infection control risk assessment? ANSWERED BELOW The Facility will do an infection control risk assessment and will provide the Contractor with the details and outcome of the assessment in each location. Does the contractor work with the infection control department? Or work with lead VA supervisor? ANSWERED BELOW Contractor shall coordinate all work with the contract COR and/or the contract ACOR. Inpatient care areas will we be able to perform work a wing at a time? ANSWERED BELOW Yes Can you post a picture of the sign in sheets from site visit? ANSWERED BELOW NO What are the hours of operation for us to perform work? ANSWERED BELOW Information listed in SOW Will there be someone to inspect the work as we perform cleaning? ANSWERED BELOW The contract COR or ACOR will inspect all completed work. Contractor shall coordinate with each of them for this to take place. UPDATED SOW-CHANGES ARE HIGHLIGHTED IN YELLOW: STATEMENT OF WORK HVAC DUCT CLEANING SERVICES Contractor shall provide all parts, equipment, material, labor, and supervision, including travel costs, necessary to perform HVAC duct cleaning services at the Tomah VA Medical Center according to the following scope of work. 1. PLACE OF PERFORMANCE Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. 54660 GENERAL REQUIREMENTS Contractor shall be certified with National Air Duct Cleaners Association (NADCA), and all Contractor site Superintendents/Forman s shall carry, at a minimum, the Air Systems Cleaning Specialist (ASCS) certification through NADCA. SCOPE Contractor shall perform Heating, Ventilation and Air Conditioning (HVAC) ductwork cleaning throughout the Tomah VA Medical Center according to the following Statement of Work. Duct work equipment and assemblies to be cleaned are defined below in Table 1: Schedule of HVAC Items. Each contract year, the Contractor shall provide central fan and AHU systems, duct systems and other HVAC mechanical systems cleaning throughout the Tomah VA Medical Center, that shall cover a quantity of up to 25,000 S.F. Cleaning each year shall be in coordination with the contract COR. Each year a different area will be identified by the contract COR and shall be scheduled at a time mutually agreed upon by the COR and the contractor. Table 1: Schedule of HVAC Items Schedule of HVAC Items 1 Supply, Return Air and Exhaust Ductwork. 2 Diffusers and grills 3 Exhaust Fans 4 AHU Heating and Cooling Coils 5 Variable-Air-Volume (VAV) Boxes 6 Air Handlers Table 2: Schedule of Building Locations and Square Footage Schedule of Building Locations and Square Footage Item # Building Floor Square Feet 1 400 1st 29,422 2 400 2nd 25,572 3 400 3rd 23,483 4 400 4th 18,720 5 401 1st 17,849 6 401 2nd 17,708 7 401 3rd 17,708 8 402 1st 20,445 9 402 2nd 17,749 10 402 3rd 17,749 11 403 1st 17,524 12 403 2nd 16,439 13 403 3rd 16,436 14 408 1st 18,132 15 408 2nd 18,133 16 408 3rd 18,133 17 424 1st 29,171 *Approximately Six AHU s per building for a total of 36 (6x6=36). *Approximately 25 VAV s per floor, per building. Based on Table 2: Schedule of Building Locations and Square Footage, we are going to clean 17 separate floors with an approximate total of 425 VAV s (17x25=425). Contractor shall employ, at a minimum, A vacuum system capable of at least 15,000 cfm. Fan/Filter unit shall be sized to create enough negative pressure for capture and filtration of air and contaminants dislodged during duct cleaning. Contractor shall not employ temporary HVAC filtration inside each HVAC system that has cleaning requirements under execution. Existing air filtration shall remain in place during cleaning. After cleaning requirements and performance is completed, inspected, and approved by the contract COR, new, clean, return side HVAC filters, of the same type, size and specifications shall be employed permanently for use. New clean air filters shall be VA provided, and VA Installed. Contractor shall coordinate with contract COR to alert Tomah VAMC maintenance staff ahead of time to schedule the purchase and replacement of air filters. Contractor shall provide vacuum testing in accordance with the National Air Duct Cleaners Association (NADCA) after all duct cleaning is completed. Testing results are expressed in milligrams per 100 cm2. A result of 0.75mg/100 cm2 or less shall be considered a passing result and will indicate sufficient cleanliness. Results of testing shall be provided to contract COR upon completion of all building HVAC duct cleaning. Contractor shall conduct pre-cleaning meetings with contract COR/ACOR before any building area, floor, or section of pre-planned HVAC system cleaning work performance is completed. Contractor shall submit an HVAC system cleaning activities schedule five days prior to each meeting. Cleaning schedule shall be reviewed with contract COR/ACOR during pre-cleaning meeting. Cleaning activities schedule shall contain the following information, at a minimum. Description of HVAC components to be cleaned. Itemized list of environmental engineering controls required for workspace, and special work requirements. Description of detail cleaning work means and methods. Name, contact information, and functional tasks performed