Z1DA--NRM CONST 528-25-115 EXTERIOR IMPROVEMENTS

ENERAL REQUIREMENTS All electrical work shall be performed in accordance with the latest editions of the National Electrical Code (NEC), National Fire Protection Association (NFPA) standards, VA Design Guides, and applicable local and federal regulations. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes. The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals required to complete the work in a safe, code-compliant, and professional manner. Work shall be coordinated with the VA to ensure minimal disruption to ongoing medical operations. Temporary protection, dust control, and infection control measures shall be implemented where necessary. Although there is no formal phasing for this project, work shall be focused on the same general areas to minimize disruptions to the facility. The contractor may submit their own phasing plan to the VA for review and approval. All electrical systems shall be de-energized before demolition and re-energized only after VA acceptance testing and verification of full system functionality. The Contractor is responsible for verification of all site conditions prior to installation. The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW. All Contractor personnel working onsite at the Medical Center will be required to provide proof of OSHA 10-hour training. All site supervisors and Competent Personnel will be required to provide proof of OSHA 30-hour training. The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work. The contractor shall provide submittals and shop drawings for review prior to starting work. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained. Although the VA makes every effort to keep SOW current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor s responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions. The contractor shall check existing conditions at the project site prior to bidding. Any wall or ceiling mounted signage, alarms, decoration, or other ancillary feature that require temporary removal or relocation to complete the work shall be the contractor s responsibility to remove and reinstall. If any signage, alarms, or other feature is damaged during construction, the contractor shall replace with an equivalent device as approved by the COR at no additional cost to the VA. All work shall be documented by the contractor with before-and-after photos. Electrical testing, including insulation resistance, ground continuity, and load testing, shall be conducted and results submitted for VA review. VA safety protocols and infection control risk assessments (ICRA) must be adhered to at all times. The Contractor shall be responsible for coordinating all shutdowns and service interruptions with VA Engineering Services at least 10 business days in advance. Regular business hours shall be defined as 6:00AM-6:00PM Monday through Friday. Although the VA Western New York Health System campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry. All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the COR. It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR. The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility. All members of the on-site workforce will be required to obtain VA badges. Contractor to coordinate with the project COR to schedule workers to receive badges. A list of workers requiring badges shall be provided to the project COR prior to scheduling. The Contractor shall provide weekly status reports throughout the duration of the contract. The reports shall include at a minimum the information listed below. The status report will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF) that can be emailed to COR, however, note that the VA email cannot accept file sizes larger than 5mb. Files over that size may be provided through an internet-based file sharing software such as SharePoint. The reporting period shall begin once the Notice to Proceed has been issued to the contractor. Information required in weekly status reports: Weekly Status Report shall include the following at a minimum: Itemized list of progress completed Itemized list of tasks behind schedule Updated project schedule Any Requests for future work, i.e. access, Shutdowns, Utility coordination, VA Engineering team assistance, etc. Project and safety issues, or other concerns The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort. In preparation for this meeting Contractor shall submit: An updated work plan that adds additional details based upon approved submittal information. Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals. Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work. In conjunction with the Kick-off Meeting, the Contractor shall survey the existing area to assess current site conditions and gather information necessary to carry out required tasks. Contractor shall provide submittals for the work covered in the scope below to the VA for review and approval prior to the start of work on site. At such time the Contractor shall attend a Preconstruction Conference. Topics to be covered at this meeting shall include: Introductions Names of representatives attending [list the names of all participants along with the departments they are leading]. Discussion of the construction contract. Schedule for the completion of the contrac