R499--562-26-4-044-0014 | SPE 52837 | Erie Worship Pianist | NCO 4 Services 4 | EDA: 9/1 | Status: (VA-26-00067312)

C) is R499 Support: Professional Other. Only offerors who qualify as small businesses under NAICS 711510 are eligible for award. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Any award resulting from this solicitation will be issued as a Purchase Order on Standard Form (SF) 1449 with a base year and four (4) option years, competed under Simplified Acquisition Threshold (SAT) procedures of FAR Part 13. Anticipated Period of Performance is September 1, 2026 August 31, 2031. Place of Performance: Erie VA Medical Center, 135 E. 38th Street, Erie, PA 16504 To receive an award, offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to quote submission and must maintain active registration through final payment. Any questions or concerns regarding this solicitation shall be forwarded in writing via email to the Contract Specialist by 12:00 PM EST, Wednesday, July 15, 2026. Questions will not be accepted after that date. Responses to questions will be posted via amendment on SAM.gov at http://www.sam.gov. PART I STATEMENT OF WORK (SOW) 1.1 Background The Department of Veterans Affairs (VA), Erie VA Medical Center, Chaplain Service requires a worship pianist to provide musical accompaniment and vocal support for Roman Catholic and Protestant worship services. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances. 1.2 Required Skills and Experience The contractor shall provide piano or keyboard accompaniment, and vocal support as requested, for Protestant and Roman Catholic Worship Services as directed by the Chaplain Service. The contractor shall have documented experience performing in a VA chapel setting or a religious congregation. The contractor shall demonstrate the ability to perform all hymns contained in the chapel hymnal with a high level of accuracy, and shall provide one piece of special music per service when requested by the officiating Chaplain. The contractor must be able to proficiently perform a prelude, hymns from the Catholic tradition and Protestant tradition, and a postlude. 1.3 Schedule of Services The contractor shall arrive at least fifteen (15) minutes before any scheduled service or special event and provide ten (10) minutes of appropriate prelude music coordinated with the officiating Chaplain. Current scheduled services as of the beginning of FY2027 are: Service Day / Time Location Protestant Worship Sunday, 10:00 AM 2nd Floor Chapel Protestant Worship Sunday, 11:15 AM Alpha CLC Roman Catholic Mass Wednesday, 1:00 PM 2nd Floor Chapel Based upon Veteran needs and available VA staffing, there may be only one Sunday service. The contractor shall be available for two Sunday services when scheduled. Any schedule changes will be coordinated with the contractor in advance. The contractor shall notify the officiating Chaplain as soon as possible if unavailable for a regularly scheduled service. The contractor may designate a substitute; however, the contractor must personally perform at a minimum of 65% of all scheduled services the contractor is expected to attend. Special services will be announced as needed and coordinated with the contractor's schedule. 1.4 Training The contractor shall complete all VHA-mandatory training required of contractor personnel prior to performance and annually thereafter, including privacy training specified in Part II. PART II SECURITY, PRIVACY & RECORDS MANAGEMENT 2.1 Security Determination This contract does not involve VA Sensitive Information; a VA security clause is not required. 2.2 Privacy Training The contractor and all contractor employees assigned to this contract shall complete VA Privacy and Information Security Awareness Training and Rules of Behavior (VA20939) via the VA Talent Management System (TMS) prior to performance and annually during performance. If a contractor employee is unable to access TMS, they may alternatively read and sign "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information." 2.3 Records Management The contractor shall comply with all applicable records management laws and regulations, including but not limited to: the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33); NARA regulations at 36 CFR Chapter XII Subchapter B; the Privacy Act of 1974 (5 U.S.C. 552a); and the Freedom of Information Act (5 U.S.C. 552), as amended. Specific obligations: All data created for Government use and falling under Government legal control are Federal records subject to 44 U.S.C. chs. 21, 29, 31, and 33 (36 CFR 1222.32), FOIA, and the Privacy Act, and must be managed and scheduled for disposition only as permitted by statute or regulation. The contractor shall maintain all records created for Government use or created in the course of performing the contract in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use. Records may not be removed from VA legal custody or destroyed except per agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to fines and penalties imposed by 18 U.S.C. 2701. Inadvertent or accidental removal, defacing, alteration, or destruction must be reported to VA. The agency will report promptly to NARA per 36 CFR 1230. The contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosure of VA information, data, documentary materials, records, or equipment. The contractor shall not remove material from Government facilities or systems without express written permission of the Head of the Contracting Activity. The contractor shall obtain Contracting Officer approval before engaging any subcontractor in support of this contract where such engagement requires disclosure of information, documentary material, or records generated under the contract. The contractor shall use Government IT equipment only for purposes authorized by this contract and in accordance with VA policy. The contractor shall not create or maintain records containing non-public VA information not specifically tied to or authorized by this contract. The contractor shall not retain, use, sell, or disseminate copies of any deliverable containing Privacy Act-protected information or information exempt from FOIA disclosure. All contractor employees who create, work with, or otherwise handle records shall complete VA-provided records management training per agency policy, including initial and annual refresher training. PART III CONTRACT LINE ITEMS (CLINs) BASE YEAR (Sep 1, 2026 Aug 31, 2027) CLIN Description Unit Est. Qty/Yr Unit Price Est. Total 0001 Protestant worship pianist services Up to 2x/week (10 AM + 11:15 AM) Each 52 $________ $________ 0002 Roman Catholic worship pianist services Each 52 $________ $________ 0003 Special event worship pianist services (Ad hoc) Each 10 - 12 $________ $________ OPTION YEAR 1 (Sep 1, 2027 Aug 31, 2028) CLIN Description Unit Est. Qty/Yr Unit Price Est. Total 1001 Protestant worship pianist servi