H165--RADIATION PHYSICIST SERVICE - POP 04/01/2025 - 03/31/2026 SOURCES SOUGHT NOTICE MODIFICATION

this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Southern Arizona VA Healthcare System (SAVAHCS) located at 3601 S 6th Avenue, Tucson, AZ 85723-0001 is seeking a potential qualified contractor that can provide radiation physicist services, as described in the Statement of Work (SOW). Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to the Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541990 ($19.5 Million). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Norman.Napper-Rogers@va.gov. All information submissions to be marked Attn: Norman Napper-Rogers, Contracting Officer and should be received no later than 10:00 AM MST on January 31, 2025. A.1 STATEMENT OF WORK (SOW) Contract Title Radiation Physicist Services. Background The Southern Arizona VA Healthcare System (SAVAHCS) is in need of a contractor to provide on-site Radiation Physicist Services for the Tucson VA Medical Center (VAMC) located at 3601 S 6th Avenue, Tucson, AZ 85723-0001. The Contractor shall comply with this Statement of Work (SOW), all VA, local, state, and Federal policies, and regulations. Objective The objective of this service contract is to have a contractor to provide all labor, materials, supplies, tools, equipment, parts, software (needed for the general operation of the equipment), travel, ICRA Barriers, supervisors, and qualified personnel to provide on-site Radiation Physicist services for the Department of Veterans Affairs (VA), Southern Arizona VA Health Care System (SAVAHCS), in accordance with the terms and conditions stated herein. Scope Mandatory Services: Perform radiation protection surveys within VISN 22 to ensure compliance with the current NRC, VHA, ACR, TJC, and MQSA requirements. Change of times or dates must be coordinated with the above-mentioned department at least one week in advance. Provide written report of results to Diagnostic Imaging Service/RSO within five (5) working days of performance of the survey. Consult with RSO on radiation exposure records throughout VISN 22, including Nuclear Medicine Service, Diagnostic Imaging Service, and ancillary services which have radiation workers and provide appropriate recommendation to reduce exposure to ALARA. Provide results to Diagnostic Imaging Service and RSO within five (5) working days after review. To include initial testing of new and replacement x-ray imaging equipment, prior to first clinical use, as well as testing after repairs that may affect X-ray output or image quality. Perform radiation safety inspections on all imaging equipment providing final reports to Diagnostic Imaging Service/RSO within 5 days of completion of survey. Provide consultation for additional services as needed, i.e.., safety training. Review CT protocol optimization once a year. Provide shielding design calculations for each new or replacement x-ray imaging system. The calculations for each shall conform to NCRP Report No. 147 or, for dental units, NCRP Report 145 and shall be documented in a written report, which includes a to-scale diagram showing adjacent areas. Establish a skin dose program Consult with SAVAHCS RSO about CT, RT, Fluoroscopy, PET/CT, MRI and any program dealing with imaging at SAVAHCS for all applicable services during each site visit. Evaluate technical QA/QC program (technique charts, repeat/reject analysis, monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA of CT, monitoring of dose metrics from fluoroscopy studies) annually. The contractor shall comply with all State and Federal rules, laws and regulations and maintain compliance with OSHA, The Joint Commission (TJC), ACR, FDA, and MQSA. The contractor shall ensure referenced equipment meets VHA, NRC, and JC compliance and all Federal and State rules, regulations and laws. Radiation Survey: Contractor shall conduct quality control surveys and certifications of the radiographic equipment listed below. The Contractor shall ensure the radiographic equipment s compliance with applicable federal and state regulatory requirements, and shall include, but not be limited to, monitoring the following basic performance characteristics: All stationary, and mobile x-ray radiographic units, including dental units: kV accuracy and reproducibility Beam quality assessment (HVL) Linearity of output as a function of mA and /or mAs X-Ray Output Tube Head leakage Focal Spot Size Scatter Radiation Timer Accuracy Reproducibility Automatic exposure control performance Entrance exposures for a phantom representing a standard patient and comparison to diagnostic reference levels Collimation and beam alignment Entrance Exposure Rate Evaluation of grids for mobile radiographic units Artifact Evaluation For DR radiographic systems, accuracy of exposure index CR: Relative Sensitivity Calibration Test Shading Test Contrast Evaluation Sharpness Test Laser Jitter Test Image Noise/Artifact Test Primary Erasure of Imaging Plate Test Accuracy of Measurement Tools/Scale Test System Linearity Test Exposure index (IEC or proprietary, e.g., S Number) Calibration For