Materials Marketing and E-Ordering Software System

ture Providers, Data Processing Small Business Size Standard: $40M Solicitation Number: RFQ-26-IHS1523433 This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular (FAC) 2026-01, Effective 3/13/2026. Contracting Officer's Business Size Selection: No Set-aside NAICS Code: 513210 � Software Publishers Small Business Size Standard: $47M CLIN 1 � Base Period: Materials Management Software System Monthly License and Support for the CRHC Property and Supply Department CLIN 2 � Base Period: E-Order Electronic Requisition System Monthly License and Support for the CRHC Property and Supply Department Description of item(s) to be acquired: This requirement is issued by the Department of Health and Human Services (DHHS), Indian Health Service (IHS), for a web-based Materials Management and Electronic Requisition (E-Ordering) Software System to support the Property and Supply Department in managing inventory, ordering, and tracking of office and medical supplies necessary for direct patient care and supporting administrative functions. The system shall include all licensing, maintenance, technical support, and software updates necessary to ensure continuous and effective operation throughout the period of performance. Dates and Place of Performance: The period of performance contained in Section F.1: 1 year contract The place of performance: The system shall be delivered and maintained as an online service or required hardware would be provided at no cost upon program installation to authorized users within the Service Unit. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition with no addenda. 52.212-2: Evaluation -- Commercial Items, applies to this acquisition and is contained in Section I. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition with no addenda. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and is contained in Section I. Additional Contract Requirement or Terms and Conditions: as contained in Sections B through I. Proposal Submission Information: Reference Section L.2: Questions are due no later than 20 July 2026 at 12:00 pm EST; offers are due no later than 24 July 2026 at 12:00 pm EST. Both shall be sent via email to Maliala.Pinkney@.hhs.gov. Notice to Offerors: The Government intends to award a single Firm Fixed Price contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred in the preparation of their quote. Section B � Products or Services and Prices/Costs B.1 BRIEF DESCRIPTION OF SERVICES This requirement is to acquire a web-based Materials Management and Electronic Requisition (E-Ordering) Software System to support the Property and Supply Department in managing inventory, ordering, and tracking of office and medical supplies necessary for direct patient care and supporting administrative functions. The system shall include all licensing, maintenance, technical support, and software updates necessary to ensure continuous and effective operation throughout the period of performance. B.2 TYPE OF CONTRACT The contract type is Firm Fixed Price contract. In accordance with Section F.1, the period of performance for this individual contract can extend beyond the expiration date up to 6 months. SECTION C: Description/Specifications/Statement of Work Reference Attachment 1 SOW (Secure) SECTION D: Packaging and Marking D.1 PACKAGING AND MARKING All deliverables shall be delivered to the Contracting Officer�s Representative (COR) identified in Section G and shall be marked as follows: 1. Name and address of the Contractor; 2. Contract Number; 3. Description of item contained therein; and 4. Consignee's name and address. D.2 PAYMENT OF POSTAGE AND FEES All postage and fees related to submitting information including forms, reports, etc. to the Contracting Officer or COR shall be paid by the Contractor. SECTION E - Inspection and Acceptance E.1 INSPECTION AND ACCEPTANCE Pursuant to FAR clause 52.212-4, all work described in Section C to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer�s Representative (COR), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor. E.1.1 Inspection and Acceptance Criteria Final inspection and acceptance of all work performed, reports and other deliverables will be performed at the place of delivery by the COR. E.1.2 General Acceptance Criteria General quality measures, as set forth below, will be applied to each work product received from the Contractor under this Statement of Work. Accuracy ? Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style. Clarity ? Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative. Consistency to Requirements ? All work products must satisfy the requirements of this Statement of Work. File Editing ? All text and diagrammatic files shall be editable by the Government. Format - Work Products shall be submitted in hard copy and electronic copy. The electronic copy must be in a format as indicated in the Deliverables Section. E.2 Approvals by the COR All services delivered to the COR will be deemed to have been accepted 30 calendar days after date of delivery, except as otherwise specified in this contract, if written approval or disapproval has not been given within such period. Section F � Deliveries or Performance F.1 PERIOD OF PERFORMANCE The period of performance will be from 8/01/2026 � 7/31/2027. Option to extend the term of contract period 8/1/2027 � 2/29/2028. F.4 REPORTING REQUIREMENTS/DELIVERABLES The contractor shall submit all required deliverables in accordance with the SOW. The contractor shall submit deliverables that are clear, concise, and complete, and that conform in format and structure to standards that shall be agreed to in advance between the Contractor and the COR. Certain types of deliverables shall be submitted in draft form initially, allowing the COR to review and provide additional information and/or clarification comments for possible inclusion in the final version. F.5 DELIVERABLES - Materials Management Software System (M-System or equal) - Electronic Requisition System (E-Order or equal) - Monthly software licensing - Ongoing maintenance and technical support Section G � Contract Administration Data G.1 AUTHORITIES OF GOVERNMENT PERSONNEL Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's po