4140--763-25-2-328-0024 - Lancaster CMOP Replacement of BIG Fans on Production Floor (VA-25-00033750)

in attached the Statement of Requirements? Any responses to this sources sought must include an answer to all of the above question in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement. When responding please include; Your company s POCs: Name Phone Number Email Address Your Company s SAM Unique ID Number Your Company s Capability Statement Interested sources may respond to this notice via email to kayla.powers@va.gov , on or before March 5th, 2025 @ 5:00 pm CDT. This Request for Information does not obligate VA to the release of a solicitation. STATEMENT OF WORK DEPARTMENT OF VETERANS AFFAIRS CONSOLIDATED MAIL OUTPATIENT PHARMACY (CMOP) DALLAS Big Ass Fans Replacement for Dallas CMOP BACKGROUND: The VA Dallas Consolidated Mail Outpatient Pharmacy (CMOP) processes high volume, mail prescription workloads using integrated, automated dispensing systems from seven locations to eligible Veterans throughout the United States. The Dallas CMOP requires replacement of three Big Ass fans for the production floor. The area is subject to large temperature swings due to the loading dock doors nearby in the summer. OBJECTIVE: The objective of this procurement is to provide and install fan equipment that will replace three Big Ass 20-foot Fans for the production floor. The work shall be done on a weekend that would NOT interfere with CMOP Operations. This shall be scheduled with the CMOP management and be agreeable to both parties before work begins. All booms needed for the job will be supplied by the installers and must be scheduled for drop off with CMOP personnel so at not be in the way of operations. The replacements will consist of the following components and costs 20-foot fan replacement 208V three phases Mounting hardware Fan Control Kits Installation and all associated equipment costs. After hour costs. Vendor shall provide all labor, materials, and equipment (Boom), travel costs, and shipping to provide installation and programming of Fan equipment (turnkey installation) located at the Dallas CMOP; 2962 S. Longhorn Drive Lancaster, TX 75134-2118. STATION INFORMATION: CONTRACTING OFFICER S REPRESENTATIVE: Pursuant to VAAR Provision 852.270-1, Contracting Officer s Representative (COR), shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. ONSITE REQUIREMENTS: The Contractor's representative will schedule all work with the COR. The COR will be designated at the time of award. All contract personnel shall present a government picture ID and sign in to receive a Contractor identification badge before any work is performed. WORK HOURS: Installation and testing of equipment will be done during weekend work hours. The vendor will have access to Dallas CMOP, from 6:30 a.m. - 4:00 p.m., Saturday or Sunday, excluding Federal Holidays. During breakdowns the facility will be available 24 hrs. a day until issues are resolved. If the vendor wants to work outside of these days/hours; the vendor shall submit the request in writing to Contracting Officer, COR and the Dallas CMOP Engineering office at least a week in advance. The vendor is advised that requests are subject to disapproval Emergency response time is to be within 24 hours after the initial call is placed by the COR or designee. The hourly rate will commence at the time the technician reports to the COR in addition to the parts and material required for the repair which will be determined. HOLIDAYS: The following Federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization. New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day Washington's Birthday Veteran s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day SERVICES: The work described shall be performed by trained, qualified technicians in accordance with the manufacturer s recommendations. Contractor will check in with the Contracting Officer s Representative (COR) or designee each day before starting work to obtain a visitor badge and authorization to perform service that day. The Contractor must wear a visitor badge while on station and return that badge when work is concluded each day. QUALITY CONTROL/INSPECTIONS: The vendor will be responsible for the quality control of all work performed. All work must be performed in accordance with industry standards, manufactures specifications, installation instructions/recommendations, related documents provided and in compliance with all applicable codes and regulations. NEC, IBC, State, County, and local authority. Perform all required tests on all work as specified herein and in accordance with code requirements and industry standards to ensure full and complete operation of all systems. The Government reserves the right to perform initial, follow-up, and final inspections and acceptance of all work. The Dallas CMOP engineering office shall inspect and accept all work and workmanship. EMERGENCY SERVICES: Emergency services must be available to the Dallas CMOP and provided within twenty-four (24) hours of notification to ensure continual operations of the production system and support operations. These emergency repairs may be due to maintenance issues or natural disasters. Contractor will be required to submit a quote detailing the necessary work, including the labor and parts needed to make the repair. This must be presented to the COR prior to commencing work. TRAVEL: The cost of travel and/or travel time to and from the job site will be at the contractor s expense, no cost to the Government. WORKMANSHIP: All work will be performed by trained, qualified technicians in accordance with the manufacturer s recommendations. WARRANTY: The vendor shall warranty all parts, equipment, and workmanship for a period of one year from the date of Government acceptance of work. SERVICE TICKETS: All service tickets will show the Make, Model, Serial, and PM numbers of the equipment being serviced. QUALIFICATION OF OFFERORS: Quotations will be considered only from offerors who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them