J045--Replace B1 and B2 Condensate Pumps Date Change

ditional information included in this notice. This announcement constitutes only solicitation; quotes are being requested. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This acquisition is a TOTAL SET-ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSB) in accordance with VAAR 819.7006 and VAAR 819.7007. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19.0 million. The FSC/PSC is J045 Maintenance, Repair, and Rebuilding of Equipment: Air Conditioning, Heating, and Ventilation Equipment. The VA Connecticut Healthcare System is seeking to purchase replacement of condensate pumps and associated piping, electrical, and controls in Building 1 and Building 2 at the West Haven VA Medical Center, 950 Campbell Avenue, West Haven, CT 06516. All interested companies shall provide quotations for the following: SUPPLIES/SERVICES LINE ITEMS Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Replace B1 Condensate Pumps Building 1, Mechanical Room SG182, Confined Space 072: Furnish all labor, materials, equipment, tools, supervision, cleanup, disposal, and incidentals to remove existing condensate pump skids, furnish and install two (2) new condensate pump skids, correct associated condensate piping, install electrical service and VFD controls, BAS tie-in, insulation, labeling, startup and acceptance testing, and O&M training as described in the Statement of Work. 1 Job $ $ 0002 Replace B2 Condensate Pumps Building 2, Mechanical Room G139, Confined Space 15C: Furnish all labor, materials, equipment, tools, supervision, cleanup, disposal, and incidentals to remove existing condensate pump skids and approximately 50 linear feet of deteriorated condensate piping and associated components, furnish and install two (2) new condensate pump skids, install corrected condensate piping, electrical service, controls and BAS tie-in, insulation, labeling, startup and acceptance testing, and O&M training as described in the Statement of Work. 1 Job $ $ TOTAL EVALUATED PRICE $ STATEMENT OF WORK Replace B1 and B2 Condensate Pumps VA Connecticut Healthcare System West Haven VA Medical Center 1. BACKGROUND VA Connecticut Healthcare System requires replacement of condensate pumps and associated piping in Building 1, Mechanical Room SG182, and Building 2, Mechanical Room G139, at the West Haven VA Medical Center. 2. JUSTIFICATION To restore effective, safe, and continuous operation of new lead/lag condensate pump setups in mechanical spaces within Building 1 and Building 2, along with required piping corrections and electrical services for pumps. The boiler plant is currently functioning on a high percentage of makeup water due to lack of condensate return. This correction will improve the overall efficiency of the boiler plant, reduce corrosion risk, and reduce makeup water usage. 3. QUALIFICATIONS To be considered eligible for award, quoters shall: a. Have a field representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System. b. Have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment being provided. c. Be qualified to perform work and inspections on steam distribution systems, including industrial boiler plant equipment, and have completed prior steam distribution work and/or inspection projects for VA Connecticut Healthcare System. d. Provide upon request documentation of factory-certified service/maintenance training on the specific equipment under the terms of this contract, where applicable. The Contracting Officer and/or Contracting Officer's Representative (COR) reserve the right to reject service provider personnel and refuse permission to work on the equipment described herein based upon credentials provided. e. Be responsible for complying with the VA Connecticut Healthcare System policy for confined space and Lockout/Tagout (LOTO), and have all equipment, supplies, and external support necessary to safely enter confined spaces and perform all work. 4. PRE-BID WALKTHROUGH Quoters shall perform a mandatory pre-bid walkthrough at 8:30 a.m. on July 08, 2026, at the VA Medical Center West Haven, 950 Campbell Avenue, West Haven, CT 06516. Attendees shall meet at Building 15 to obtain a temporary day badge and complete a sign-in sheet. Confined Space 15C is not accessible for a pre-bid walkthrough; however, the hatch will be open for observation. No confined space entry will be permitted during the walkthrough. 5. HOURS OF PERFORMANCE Mobilization shall occur outside of regular business hours: Friday 5:00 p.m. through Sunday 5:00 p.m. A planned and dedicated steam outage will be coordinated with the VA COR to support this work. No work shall be performed on U.S. Federal Holidays unless an emergency status has been indicated by the Contracting Officer. Federal Holidays include: New Year's Day Martin Luther King Jr. Day Presidents' Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day 6. SCOPE OF WORK The service provider shall furnish all labor, materials, equipment, tools, supervision, cleanup, disposal, and all incidentals to complete all work described in this document. The service provider shall develop and review a work plan and coordinate with the VA COR and designated Point of Contact (POC). Clarification Item 1: Replacement of skids in Building 1 will be for recently installed units currently under warranty. These skids shall be turned over to the facility with intact motor/pump systems for follow-up warranty consideration and resolution. Clarification Item 2: Piping and electrical service for Building 1 may serve as a general template of piping corrections, electrical service upgrade, and controls required for Building 2. Approximately 50 linear feet of existing deteriorated and/or damaged condensate piping, associated valves, and components may be required to be addressed in Building 2. The project shall include, but is not limited to, the following: a. Schedule and coordinate all work with the VA COR, Utilities Supervisor, and Boiler Plant Supervisor. b. All LOTO requests and procedures shall be in compliance with VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of LOTO devices for any energy source with the VA COR/Maintenance & Operations. c. All Confined Space Entries shall be in compliance with VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. d. Protect all equipment in place during replacement activities. e. In accordance with VHA Operational Alert and Guidance, NO cast iron fittings and pipe components (valves, steam traps, etc.) shall be used. Reference VHA Directive 1810(1) as amended on September 11, 2021: 5.a(1) and 5.b(1). f. ASTM A193 bolts shall be utilized and shall replace any ASTM A307 bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference VHA Master Specifications for Hydronic Piping (S