Q999--Tele-sitters Hardware, Software & Installation

ion: VA - Community Living Center (CLC), 215 Perry Hill Road, Montgomery, AL 36105 Set-Aside: The solicitation is set aside for Small Business participation only. Requirement: The Central Alabama Veteran s Health Care Systems is currently requesting a contract for Tele sitters. The contract will provide quality equipment to our Veteran s that get care at the Community Living Center in Tuskegee, Alabama. Veterans will be monitored by technology to have someone always sit and monitor their movement to help with our fall prevention action plan. This contract will continue to reduce health care expenditures for the Veterans quality of care. To not be awarded this contract would eventually cause a lack of safety and patient care to our Veterans. Contract Type: Firm Fixed Price (FFP). Service: This considered a Service , inclusive of product, because the scope of work includes the purchase and installation of equipment as well as the purchase of software. Solicitation Issue Date: November 4, 2025 Solicitation Closing Date: November 12, 2025 Solicitation Closing Time: 10:00AM EST. Invoicing: The method of payment will be Certified Invoice to allow the Contracting Officer s Point of Contact (CPOC) to review/pay invoices submitted for equipment and installation separately. Invoicing must be completed through the following website: https://www.fsc.va.gov/einvoice.asp This solicitation is issued as a Request For Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 11/12/2024. Note: Interested quoters must be registered in SAM.gov to be considered for Award. NAICS Code: The associated North American Industrial Classification System (NAICS) code for this procurement is 541519- Other Computer Related Services, with a small business size standard of $34M. PSC Code: The PSC is Q999- Medical Services- Other. Wage Grade Determination (WGD): WGD 2015-4281, Revision 34, Dated July 8, 2025, is applicable to this solicitation and is included as an attachment. Statement Of Work TELESITTER Patient Monitoring System General Guidance: Background: As part of the Department of Veteran Affairs (VHA) patient safety initiatives, the Central Alabama Veterans Health Care System (CAVHCS) in Central Alabama currently employs traditional patient fall prevention mechanisms to reduce the incidence of patient falls. The CAVHCS is pursuing an intelligent video monitoring solution, to include virtual bed-side rails, which utilizes video cameras in all the patient rooms combined with sophisticated virtual motion detection software to indicate the likelihood of an upcoming patient fall. The use of this system facilitates continuous remote monitoring of patients by staff positioned at designated nurse stations. The use of this intelligent video monitoring and fall prevention system is expected to reduce the number of patients falls and increase the overall safety of CAVHCS patients. Scope of Work: The Contractor shall provide, install, and configure an intelligent video monitoring and fall prevention system to monitor designated patient bed areas to reduce the number of patients falls and increase the overall safety of CAVHCS patients. Location of contracted services: This system shall be installed at the Central Alabama VA Healthcare System Community Living Center located at 2400 Hospital Road, Tuskegee, AL 36083. The Contractor shall install the systems at designated patient beds as those beds become available. CAVHCS will coordinate bed availability with the Contractor. The Contractor shall deliver the required equipment to include providing all labor to install and make the virtual fall monitoring system fully functional. Scheduling of contracted services: The contractor shall coordinate the installation schedule with the Contracting Officer's Point of Contact (CPOC): Set-up and Configuration: All equipment shall be new and fully functional prior to acceptance by CAVHCS. System Networking Equipment: All servers and equipment necessary to integrate all individual units into a common system, to include all cabling and interconnectivity for a stand-alone system, residing on the CAVHCS existing network, VA supplied network ports must be POE+ (IEEE 802.3at) Damage Restoration / Repair: All required equipment shall be fully installed by the Contractor, to include fire caulking, and other barriers penetrated by Contractor. Contractor shall be liable for any damage to VA property during installation or removal of Contractor owned equipment at no cost to the VA (this may include, but not limited to, drywall/ re-plastering to appropriate finish/paint with matching paint identified by paint scheme from interior design, replacement of damaged ceiling tiles). Staging of equipment: The contractor shall stage the installation of equipment by ward/room based on bed availability as determined by CAVHCS. The Contractor shall coordinate scheduling with the CPOC; in-tum, the CPOC will obtain internal approvals with the Nursing Service and other CAVHCS representatives as determined necessary. Noise levels are to be controlled to a minimum so as not to disturb patients. Contractors shall not touch or move patients' belongings or medical supplies/equipment. Cabling/Wiring requirements: The contractor shall install new Cat6A cabling or better for all equipment from Equipment to OI&T Closets and provide all patch panels and Patch Cables in Light Green. No Cabling can be attached in any way to any of the water, sprinkler system or any other pipes. Existing J-Hooks and cable trays can be used. Equipment requirements: The contractor will be required to provide a total of 192 cameras, 179 camera systems for patient rooms, 13 mobile carts, virtual server (VM), and the required Nursing monitoring stations as needed. The system must meet or exceed the requirements listed under technical requirements. The contractor must include all of the following: System monitoring; Quarterly software updates; Security updates; 24/7 call center support; On-site support; System management and maintenance; Dedicated Client Success Manager; Experienced Clinical consultation for implementation and ongoing support Training services to ensure CAVHCS staff is qualified and capable of using the platform effectively, provided virtually or in person; Flexible installation services, including room configuration and aesthetics, networking, and training for Biomed and Plant Operations teams; and Equipment replacement. Dust / Debris containment: The contractor is required to ensure minimal production of dust and debris in some areas the use of HEPA containment carts will be required the vendor is required to provide these themselves. Training: The contractor shall provide training for VA Designated Administrators and the Staff using the system that is suitable for their needs. Training will be completed in accordance with the contractor s existing standard commercial business practices. Training will include user manuals and any other training aids that can be provided. Designated maintenance personnel shall be provided with adequate training to provide day-to-day maintenance and upkeep of the system. Included as part of their quotation submission, the contractor shall provide copies of applicable training materials for completion of a technical review by the