6515--CENSIMARK LASER MARKING EQUIPMENT

etting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete. Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 24th of April, 2026 at 14:00 EST, thanks. Scope of Work This requirement needs to provide Laser Marking System to be delivered to C.W. Bill Young VAMC (CWYVAMC). Background Joint Commission had their inspection for Bay Pines Sterile Processing service May 2025. The Joint Commission stated that SPS is using too much tape on instrumentation and made it a finding. Presently SPS is using etching tape for etching hard to reach spots and small areas. The Censis Fiber Laser will allow SPS to rid of all tape etching. In addition, the laser UDI will provide the ability to identify medical devices by serial number, batch/lot number or expiration date, important information about a device to reduce medical errors, ability to manage medical device recalls effectively, and improve supply chain and inventory process. The current Electrochemical etching system used by Bay Pines SPS does not work on titanium, aluminum or other substrates so for example the DaVinci RMD cannot be etched, and a tape label must be placed on the DaVinci RMD. Over time the tape label deteriorates and falls apart leaving behind major residue. This is a huge problem with Davinci RMD and most robotic systems due to the limited amount of usage the RMD is allowed. Having a Fiber Laser UDI allows SPS to move away from tape and at the same time Follow FDA regulations and Joint Commission recommendations. Place of Performance The product is requested to be delivered to Sterile Processing Service at the CWYVAMC, located at 10000 Bay Pines Boulevard, Bay Pines, FL 33744. Period of Performance: The product is requested to be delivered no later than February 28th, 2026 Type of Contract: Supply: Firm, Fixed Price. Requirement Overview The Contractor shall provide the full requested quantity of products listed below. Salient Characteristics *NAME BRAND OR EQUAL* Equipment Requirement: Laser Marking System Air Filtration System Specifications must include the following: Laser fume extraction from soldering, engraving, griding and drilling. Must be mobile. HEPA filter. Electric variable speed blower control. Filter monitoring with display. Fiber Laser Technical Specifications must include the following: Markable Materials-Titanium, anodized titanium, aluminum, stainless steel, plastics. Red dot focal system. Must be Censitrac compatible. Motorized Z-Axis base. USB connection. Enclosure must be Class 1. Glavanometer system for fast marking. Must be able to etch small dental instruments with thickness of 3/8inch width. Laser type-Ytterbium Fiber a minimum of 20W output. Fume extraction port. Must meet FDA performance standers for laser products. Emergency stop control. Laser emission indicator for when the laser beam is operating. Laser safe viewing window. Chamber must be able to hold large and heavy instrumentation such as the Book Walter system. Must produce GS1-compliant 2D DataMatrix codes readable by VA s existing Censitrac tracking system. Laser safety eyewear included. Installation includes one week of training. Must include 12 months of warranty. Training: Yes, Quote includes one week of training. Software: No RECORDS MANAGEMENT OBLIGATIONS A. � Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. � B. � Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. � The term Federal record: includes Bay Pines VA Healthcare System records.� does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract. may include deliverables and documentation associated with deliverables. C. � Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.� In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.� In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.� Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of� any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data