1290--Fire Extinguisher Replacements Northern Indiana VAMC

itation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. This solicitation is a total set-aside for small businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 339999 Fire Extinguishers, Portable, Manufacturing, with a small business size standard of 550 Employees. The FSC/PSC is 1290 Miscellaneous Fire Control Equipment. The Northern Indiana Healthcare System (NIHS) Veterans Affairs Medical Center (VAMC), 1700 East 38th Street, Marion, IN 46953-4568 is seeking to purchase new portable fire extinguishers to replace end-of-life fire extinguishers at various locations throughout their Marion campus and Fort Wayne campus located at 2121 Lake Avenue, Fort Wayne, IN 46805-5100. All quoters shall submit the following: Pricing quote with sufficient documentation to evaluate the item s functional and technical specifications, Buy American Act Certificate, Warranty/Extended Warranty details, Delivery/Installation Schedule and a copy of authorized distributor letter if not the original equipment manufacturer (OEM). All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 1 5# ABC Fire Extinguisher Fort Wayne 7 Each 2 10# ABC Fire Extinguisher - Fort Wayne 145 Each 3 11# Halotron Fire Extinguisher - Fort Wayne 8 Each 4 6-Liter K-Class Fire Extinguisher - Fort Wayne 2 Each 5 20# Purple K Fire Extinguisher - Fort Wayne 2 Each 6 10# CO2 Fire Extinguisher Fort Wayne 3 Each 7 10# ABC Fire Extinguisher Marion 300 Each 8 20# ABC Fire Extinguisher Marion 4 Each 9 11# Halotron Fire Extinguisher Marion 2 Each 10 6-Liter K-Class Fire Extinguisher Marion 12 Each 11 20# Purple K Fire Extinguisher Marion 13 Each 12 10# CO2 Fire Extinguisher Marion 3 Each TOTALS: Statement of Work Part I: General Information A. Introduction-Projects The Department of Veterans Affairs Northern Indiana Health Care System (VANIHCS) is seeking a contract to provide all new Portable Fire Extinguisher for VANIHCS. The service will include but is not limited to ordering all new serviceable fire extinguishers, tagging each new extinguisher, replacing each extinguisher at designated areas on VANIHCS, Removal and disposal of all extinguishers. The total number of fire extinguishers will include 500 varies types and sizes. All extinguishers must be UL (Underwriters Laboratories) rated. B. Background VANICHS is approaching the life expectancy on all the fire extinguisher at our facilities. By completing this contract, we will get all our fire extinguishers on the same testing frequency. VANIHCS is mandated to comply with all National Fire Protection Association (NFPA) Standards and Codes, The Joint Commission (TJC), Commission on Accreditation of Rehabilitation Facilities (CARF), and VHA Directives. C. Scope The contractor shall provide a building management report with the following information. At VANIHCS we have a numeric numbering system for each extinguisher which must be identified including the serial Number, Model number, Size, type, location, last serviced, next service, frequency, inspection pass or fail, along with a comment section for any failed or faulty extinguishers during installation. In the header the zone represents each building. All information gathered will must follow NFPA 10 standards for maintenance and testing of portable fire extinguishers. Note: Please see the example below. Part II: Work Requirements A. Technical Requirements/Deliverables The Contractor shall provide all necessary labor, supplies, transportation, equipment, reports, and use the materials provided by VANIHCS to accomplish this project. Furthermore, the contractor shall comply with all NFPA 10 requirements for the duration of this project. The Contractor shall provide the following new fire extinguishers. All extinguishers must be UL (Underwriters Laboratories) rated. 5# ABC Fire Extinguisher-7 each 10# ABC Fire Extinguisher- 445 Each 20# ABC Fire Extinguisher- 4 Each #11 Halotron Fire Extinguisher- 10 Each 6-Liter K-Class Fire Extinguisher- 14 Each #10 CO2 Fire Extinguisher- 5 Each #20 Purple K Fire Extinguisher- 15 Each The Contractor must provide certification that the appropriate fire extinguisher has been replaced by utilizing the checklist style document provided by the Contracting Officer Representative (COR). If any location is identified where there is not a fire extinguisher that needs one, the contractor shall report this to the COR. If the contractor finds a fire extinguisher not identified on the checklist provided, the contractor shall report this to the COR. The Contractor shall remove and dispose of all fire extinguishers at VANIHCS. The Contractor shall provide a building management report with the following information at the end of the contract. At VANIHCS we have a numeric numbering system for each extinguisher which must be identified including the serial Number, Model number, Size, type, location, last serviced, next service, frequency, inspection pass or fail, along with a comment section for any failed or faulty extinguishers during installation. In the header the zone represents each building. All information gathered must follow (NFPA 10) Maintenance and testing of portable fire extinguishers. Note: In the header the zone will represent each building, please see the example below. PART III: SUPPORTING INFORMATION A. Security All employees of general contractor and subcontractors shall comply with VA security management program and obtain temporary VA badges. The employees of the general contractor shall obtain permission of the VA Human Resources, be identified by project and employer, and restricted from unauthorized access. B. Places of Performance VANIHCS, Marion Campus, 1700 E 38th Street, Marion, IN 46953-4568 VANIHCS, Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne, IN 46805-5100 C. Period of Performance The performance period is from date after receipt of award (ARO) for a period not to exceed 90 days. D. Hours of Work All work shall be performed during regular business hours, 8:00 AM 4:30 PM Eastern Standard Time (EST), unless the COR or CO deem the work necessary. The following Federal Holidays are excluded: New Year s Day, Martin Luther King Jr. s Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Delivery shall be provided no later than 90 days after receipt of order (ARO). FOB destination. Any unexpected delays must be communicated to the Contracting Officer. Places of Performance/Places of Delivery VANIHS, Marion Campus, 1700 E 38th Street, Marion, IN 46953-4568 and VANIHS, Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne, IN 46805-5100 (End of Statement of Work) The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (b