C1DA--652-24-105 Upgrade Air Handling Systems & Distribution (VA-25-00009506)

ION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT. Blank SF-330s can be downloaded through the GSA Forms Library at: https://www.gsa.gov/forms Interested firms should submit their current SF-330, Parts I and II, to Contract Specialist, Donteana Gibbs via email at, Donteana.Gibbs@va.gov and Contracting Officer, Madeline Lucena-Pulst via email at, Madeline.Lucena-Pulst@va.gov. The SF-330s are due no later than 3:00PM EDT, Friday, December 6, 2024. SCOPE OF WORK This project requires the services of an Architectural-Engineering (A/E) firm with experience in handling systems and distribution. The A/E must possess expertise in both architectural and electrical engineering, particularly in designing and upgrading handling systems and distribution networks. All designs must comply with VA guidelines and specifications. The scope of this project includes the replacement of components for air handlers, controls, variable air volume (VAV) units, and ductwork in various critical locations. The design shall include the phasing of work and temporary air handling equipment to always maintain conditioned air flow in these critical locations. Team member Designer of Record positions required in this project includes, but is not limited to: Architect Registered Communications Distribution Designer (RCCD) Estimator Civil Engineer Electrical Engineer Fire Protection Engineer Industrial Hygienist Mechanical Engineer Plumbing Project Manager Structural Engineer and Commissioning Agent INTENT The A/E shall provide design and construction period services for non-recurring maintenance (NRM) construction project 652-24-105. Replacement of air handling unit components, controls, VAV s, necessary ductwork and any ancillary items that supplies conditioned air and HEPA filtered air. A/E shall conform to the VA Information Security requirements, located in Attachment B VA Information Security Requirements, outlining the contractor s requirement to protect VA information and VA information systems. REQUIREMENTS The requirements of this A/E project will include, but are not limited to site investigation, creating documents, drawings, and specifications, and final inspection of construction. Please carefully read Attachment A Statement of Work (SOW) and review Attachment C Concept Plans for the full details of this project. EVALUATION OF OFFERORS AE firms will be selected based upon the criteria detailed in Attachment D Selection Criteria. Please read the selection criteria carefully and provide documented experience and skills that addresses all factors and subfactors. SELECTION PROCESS The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified above. Discussions will be held with at least three (3) of the most highly qualified firms. Interviews may be conducted. The processes at FAR 36.602-4 and FAR 36.606 will then be followed. SELECTION INTERVIEW Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired. GENERAL INFORMATION All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards (published at www.cfm.va.gov/TIL) as well as all ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. All work shall be coordinated through the Contracting Officer s Representative (COR). The AE firm will prepare drawings and specifications in enough detail such that qualified outside general contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the AE and contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. In accordance with FAR 36.204 the estimated magnitude of construction is between $1,000,000 and $5,000,000. The A/E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The estimated cost of construction (ECC) shall only be provided to the contractor in which a formal proposal is sought for the purposes of providing a proposal. The AE will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement is 541330 - Engineering Services. The current small business size standard for 541330 is $25.5 Million. DESIGN COSTS All offerors are advised that in accordance with VAAR 836.606-71 the total cost of the architect or engineer services contracted for the production and delivery of designs, plans, and specifications shall not exceed six percent (6%) of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A/E firm(s) selected in accordance with the outlined process. LIMITATIONS ON SUBCONTRACTING IAW VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and 13 CFR 125.6, a service-disabled veteran-owned small business concern (SDVOSB) agrees that, in the performance of the contract, it will not pay more than 50% of the amount paid by the government to firms that are not similarly situated. Firms that are similarly situated are those that are also SBA-registered SDVOSBs. REQUIREMENTS FOR ELECTRONIC SUBMISSION All responses to this special notice must be submitted electronically as described below. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic notice of award e-mail. The award document will be attached to the notice of award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers Files readable using the current Microsoft Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) Files in Adobe PDF (Portable Documen