R614--RFQ Amendment 0001 Shredding Service for St Cloud VA and Surrounding CBOCS

specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 12 0001 11-20-2024 656-25-1-1436-0003 36C263 Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE Contract Officer 1303 5th St Suite 300 Coralville IA 52241 Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE Contract Officer 1303 5th St Suite 300 Coralville IA 52241 To all Offerors/Bidders 36C26325Q0148 X X X ** Receipt of Offers is EXTENDED to: 12-03-2024 12:00pm CST See CONTINUATION Page 656-3650162-1436-856700-2542-010056124 656-25-1-1436-0003 x 1(one) The purpose of this amendment is to extend the solicitation to 12/02/2024, and amend the Statement of work. See the following paragraphs of the Statement of Work for changes: (changes are highlighted in Yellow in document. Paragraph 2. Overview. Paragraph 5. Period of Performance. Paragraph 6. Qualifications and Special Certifications Paragraph 8. Scope of work, Shredding Requirements Submit your quote to the following email address: Chrsiti.Melendez@va.gov All Offers due No Later Than 12:00 PM CDT 12/03/2024 All other terms and conditions of the solicitation will remain the same. Joseph Bennett VA-VHA-RPOC-2024-0088 CONTINUATION PAGE 15 Page 15 of 15 STATEMENT OF WORK 1. TITLE: Onsite Secured Sensitive Document Destruction Services 2. OVERVIEW: Contractor shall provide on-site commercial document destruction services for confidential waste at the St. Cloud VA Health Care System and three (3) VA Community-Based Outpatient Clinics (CBOCs). Estimated annual amount of material to be shredded: 120,500 lbs. All aspects of document destruction including interim destruction, transport and storage of material to be destroyed and final destruction fall under VA Handbook 6137 in addition to other policy guidance mentioned below. The contractor must be certified by the National Association for Information Destruction (NAID).(Removed with RFQ Amendment 0001 this is adequately addressed in revised Paragraph 6. Below) 3. DEFINITIONS: a. CO Contracting Officer b. VA Department of Veterans Affairs c. VAHCS St. Cloud VA Health Care System d. CBOC Community-Based Outpatient Clinics e. VATR VA Technical Representative f. GPC Government Purchase Card h. Contractor Employee means all Contractor staff, technicians, personnel, subcontractors, or persons working on behalf of the Contractor. 4. PLACES OF PERFORMANCE: a. St. Cloud VA Health Care System, 4801 Veterans Drive, St. St Cloud, MN 56303 b. Alexandria CBOC: 410 30th Ave East, Alexandria, MN 56308 c. Brainerd CBOC: 722 Northwest 7th ST, Brainerd, MN 56401 (***Possibility of new location TBD in the Brainerd/Baxter area in option year 3 or 4***) d. Montevideo CBOC: 1025 N. 13th ST, Montevideo, MN 56265 PERIOD OF PERFORMANCE: This contract will be a Single Award, Firm Fixed Price Service Contract for 1 (One) Base Year and four Option Years. POP will be finalized with awardee within a week of award. Revised with RFQ 0001: Start of Contract: VA has a preference to have all containers and consoles delivered to the facilities within 5 business days of award, with first pick up No Later Than, December 18, 2024. See 52.212-1 Instructions to Offerors for more details. QUALIFICATIONS AND SPECIAL CERTIFICATIONS: The Contractor shall be a National Association for Information Destruction (NAID) certified, bonded, and insured contractor for paper/printed media destruction who will be under contract to provide sufficient reasonable safeguards to provide interim destruction and protect the paper records/materials until final destruction has been completed. Added with RFQ Amendment 0001: Or, A non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in VA Directive 6371, Destruction of Temporary Paper Documents, Appendix A REGULATIONS / DIRECTIVES / POLICIES APPLICABLE TO THIS CONTRACT Health Insurance Portability and Accountability Act (HIPPA )/Public Law 104-191 VA Directive 6371 Destruction of Temporary Paper Records VA Handbook 6300.1: Records Management Procedure Privacy Act of 1974 13402(h)(2) of the HITECH Act (breach) SCOPE OF WORK: The contractor shall provide all labor, personnel, transportation, equipment including confidential containers (consoles/bins), rolling carts, supplies, secured vehicles, materials, supervision, and other related services necessary to provide on-site and final commercial document destruction services for confidential waste (administrative papers, sensitive documents, magazines, and white and mixed paper) for the St. Cloud VA Health Care System and Community Based Outpatient Clinics. The contractor shall provide a Primary and Alternate point of contact for all locations to the VATR within 5 days of contract award. Information to include A 24-hour emergency contact (name, telephone #, mobile #) available during Contractor s non-business hours. CONTAINERS: The contractor shall deliver the required number of lockable sec