6515--Audiology Equipment Upgrade (Replacement) For the Manchester VAMC

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capability and are authorized to as a manufacturer and or distributor for Brand Name Only Item and Supplies that are either domestic or non-domestic (if non-domestic items, state country of origin), this is for a firm-fixed-price Contract. The intent of this Sources Sought is to identify vendors in the open market who can fulfill the requirements as stated in the Statement of Work included below. All items for the resulting contract shall be furnished by the selected vendor in accordance with the Statement of Work. This notice is being published to conduct market research to determine if there are a sufficient number of vendors in the open market who can supply this order in aggregate, while affording competition to the fullest extent possible. This request is new and for a short duration. The turn time will be short to meet the need. All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum: Company name and address point of contact with phone number, and DUNS number. Documentation relating to capability of performance including the current point of contact and phone number. Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc. Any other pertinent company documentation, prior to submission of offers to a solicitation. Any SD/VOSB firm responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz or SBA Vet Cert, prior to submission of offers to a solicitation. This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via julie.lemire1@va.gov. RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to meet all requirements as stated above, and who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement. STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: ICS Dizcovery System for Audiology Service 2. Scope of Work: Manchester VAMC Audiology Clinic is seeking to purchase updated diagnostic vestibular equipment. This equipment will be used to diagnose inner ear or vestibular disturbances within the Veteran population. 3. Background: Current ICS Chart 200 vestibular diagnostic equipment is no longer functioning and considered end-of-life/no longer supported. ICS Dizcovery System is an updated ICS model that will represent a replacement and allow the VA Audiology Clinic to resume vestibular assessments. 4. Performance Period: The period of performance is one time equipment purchase. Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). 5. Type of Contract: Purchase price includes cost of equipment and full day of provider training. 6. Place of Performance: Equipment will be delivered to Manchester, VA Medical Center. B. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, together with associated sub milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed project management plan (PMP). 2. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Task One: Equipment Deliverable One: Item/Part numbers: 8-49-98401, 8-04-16400, 045653, 045657, 8-04-16210, 8-69-42631, 8-69-42632, 8-62-62300, 8-62-50200, 8-04-13310, 8-71-73200, M999000, & M998606. Task Two: Training Deliverable Two: Item number: 025312 E. SCHEDULE FOR DELIVERABLES The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified. If for any reason the scheduled time for a delivery cannot be met, the contractor is required to explain why (including the original delivery date) in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations. F. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. G. REPORTING REQUIREMENTS N/A H. TRAVEL [If applicable] N/A I. GOVERNMENT RESPONSIBILITIES [If applicable] Accept delivery at 718 Smyth Road Manchester, NH 03104. Warehouse operating hours Monday-Friday 0730-1530, Closed on all Federal Holidays. J. SECURITY K. Information System Security The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The contractor s firewall and web server shall meet or exceed the government s minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA project manager and the VBA Headquarters Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation. L. Security Training All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line Security Awareness Training Course and the Privacy Awareness Training Course annually. Contractors must provide signed certifications of completion to the CO during each year of the contract. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). M. Government Furnished Equipment Contractor supplied equipment, PCs of all types, equipment with hard drives, etc. for contract services must meet all security requirements that apply to Government Furnished Equipment (GFE) and Government Owned Equipment (GOE) as identified