6520--Intent to Sole Source - CEREC Primescan Training and Extended Maintenance Agreement. This is not a Request for Quote

linic to transition to computer-aided prothesis fabrication. This equipment package will create an in-house prosthetic fabrication for the Dental Clinic. Scope of Work: The CEREC Primescan is an intraoral scanner necessary to acquire 3D scans of a patient s mouth for the purpose of using this scan to design dental prostheses. On ECAT, four (4) brand name CEREC Primescans were procured. The CEREC training, and sustainment agreements are now necessary to complete the project. Item Description Catalog Number Quantity CEREC 3D on-site training 6149871 1 CEREC Sustainment Extension years 4&5 Annual Pay 6286095 8 CEREC Sustainment Acquisition Unit Only -3 years 6286202 4 CEREC Sustainment Acquisition Unit 3 years Quantity of four (4), is for each of the CEREC Primescans that were procured through ECAT. Includes preventative maintenance and software updates. 800 Technical Phone Support: Customer will receive free telephone support during the Term through the Manufacturer s CEREC Hotline at 800-504-8051 Support is available during normal business hours in Charlotte, North Carolina, 5 days per week (Monday - Friday). CEREC Sustainment Extension Years 4 & 5 preventative maintenance and software updates. Quantity of eight (8), is coverage for four (4) CEREC Primescans each on year 4, and four (4) CEREC Primescans each on year 5. 800 Technical Phone Support: Customer will receive free telephone support during the Term through the Manufacturer s CEREC Hotline at 800-504-8051 Support is available during normal business hours in Charlotte, North Carolina, 5 days per week (Monday - Friday). Annual Scheduled Maintenance: The contractor shall schedule and provide, or shall cause its designee to provide, one (1) Scheduled Maintenance on the Equipment each year during the Term. With respect to the Acquisition Unit / Imaging Device, exterior examination for wear or damage (including covers, exterior surfaces, camera, cabling, casters), service of components (including cooling filter, trackball cleaning, and heater shimming) and calibration or adjustment of the PC components, camera system, software settings, heater, and transmitter. With respect to the Milling Unit / Ovens, exterior examination for wear or damage (including covers, exterior surfaces, cabling, chamber components and tank), internal examination for wear or damage (inducing water/air systems, gearing, sensors, and harnesses), service of components (including water system flush) and calibration and adjustment of milling components, water/air systems, scanner (if applicable), sensors, switches, and transmitter. Scheduled Maintenance will include the replacement of parts found to be necessary because of such examinations or inspections, as well as the labor to install such parts. Software Update means software provided by the Manufacturer, which constitutes an Improvement to the existing software. Further, if additional computer hardware or mechanical hardware is required for any future Software Update or Upgrade, the Customer is responsible for obtaining such computer hardware or mechanical hardware separately from Sirona, at the Customer s expense. Software Upgrade means software provided by the Manufacturer, which constitutes a new version of the existing software and adds new clinical indications (e.g., implants or bridges) or a new operating system that fundamentally alters the interface between the user and Equipment. Further, if additional computer hardware or mechanical hardware is required for any future Software Update or Upgrade, the Customer is responsible for obtaining such computer hardware or mechanical hardware separately from Sirona, at the Customer s expense. Other special requirements or situations If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to formally explain (include the original deliverable due date) in writing to the COR (Contracting Officer Representative) and CO (Contracting Officer) the justification for late delivery. The formal document shall include a firm commitment of when the work shall be completed. This notice to the COR and CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with the FAR. CHANGES TO STATEMENT OF WORK Any changes to this SON shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of contractor s staff, sub-contractors, and all other parties other than the CO shall be the responsibility of the contractor. Influenza Vaccination VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA Medical Center s. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192. Tuberculosis Prevention Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year. TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually. Smoking All VA property is smoke-free. Contractor personnel will comply with VA smoking policies. Violations will result in a warning and possible citation. COVID-19 Upon entering CMCVAMC, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by CMCVAMC. All individuals are required to enter through the main entranc