RFI FOR OFFICE FURNITURE GROUP SPACE PLAN AND DESIGN

ponse is NOT an offer. The results of this Request for Information (RFI) will be used to develop an Acquisitions Strategy, AND WILL NOT RESULT IN A CONTRACT OF ANY TYPE. This request does not obligate UNICOR OFG to pay any cost that any Respondent incurs in the preparation of its response. All cost associated with the preparation of a response to this request will be borne solely by the Respondent. All submitted responses shall become the property of UNICOR OFG and will not be returned. UNICOR, Federal Prison Industries (FPI) is soliciting proposals for potential contractors to provide Installations for Office Furniture Group (OFG). DESCRIPTION/STATEMENT OF WORK UNICOR Office Furniture Group has a contract requirement for installation services of systems furniture and case goods. In addition to systems and case goods, successful offeror(s) will be required to install seating and accessory items. Offeror(s) may be required to provide installation of the following: Installation may include: Teardown of a workstation Installing new workstation Reconfiguration of a workstation Evenings/Weekend Work Unusual site conditions (i.e. long push) Stair carries Clean up of job site Daily Disposal/Trash Removal Product to be installed may consist of but not limited to: Systems Movable/Demountable Walls Privacy Screens/Panels Work Surfaces Storage Products Miscellaneous Office Enhancements UNICOR Case Goods Product Line Baritone Wood (Including knockdown product) Integrate Laminate (Including knockdown product) Harmony Laminate (Including knockdown product) Relevate Wood (Including knockdown product) UNICOR Seating Ergonomic Task Lounge (1 place, 2 place and 3 place Seating) Executive Guest and Reception Drafting Stools Stacking Chairs Tables Breakroom Conference Occasional Training/Classroom Float Coffee Table End Table Sofa Table Files/Bookcases/Storage Lateral files - Wood, Metal and Laminate (2, 3, 4 and 5 high) Stationary/Mobile Storage Pedestals - Wood, Metal and Laminate Vertical filing Systems - Wood, Metal and Laminate (4 and 5 high) Bookcases - Wood, Metal and Laminate (2, 3, 4 and 5 high) Lockers Pallet Racking Accessories Wood Accessories Monitor Arms Ergonomic Keyboards Mouse Pads CPU Holder and Mount Desk Lights Access Rails Cable Management Ancillary Items Packaged Office Miscellaneous Items Offeror(s) may be required to attend pre-installation site meetings. In order for offeror(s) to receive payment, pre-installation meeting participants will be documented and signed off on by all parties. Sign-in sheet will be emailed to a specific email address provided by UNICOR. Offeror(s) will not be required to provide the following: Carpeting, and painting under the subsequent contract. However, if entry level electrical is noted in the statement of work it will be required to be completed by a certified electrician. The selection and the procurement of the certified electrician should be done by the awarded Offeror(s). For projects that require warehousing there will be a receive/deliver line on the install statement of work. Successful offeror(s) shall establish installation facilities in such a manner that receipt, inspection, and delivery of UNICOR product occurs by the customer�s due date. These facilities shall exist sufficiently to receive all product off site serving as a staging area. The facilities shall be properly equipped with equipment to load and unload product from delivery trucks, i.e., forklifts and pallet jacks. Installers will enter ship to information into SAP within 5 business days of receipt of the award on projects with receive/deliver and notify UNICOR project management. Offeror (s) will forward ship to information to UNICOR project manager if UNICOR has not provided SAP access. UNICOR expects deliveries to be coordinated with the customer within 2 business days of receipt of the complete order, unless otherwise directed by UNICOR. Installation shall occur within 14 days of receipt of the complete order, unless otherwise directed by UNICOR or the customer. If the successful offeror(s) has not received the complete order by the estimated delivery date, they shall notify the UNICOR Project Manager immediately. Successful offeror (s) will notify the project manager and originating factory of any missing product within 1 business day and any damaged product within 3 business days of receipt. Notification of missing product will include part number and quantity while notification of damaged product will include both shortage sheet and replacement request paperwork. For warehouse deliveries, photographs of packaged product will be taken upon delivery to ensure any damages discovered at site did not occur while in offeror (s) possession. For receive/deliver items, any concealed carrier damage found when unpackaged at site must be photographed prior to installing the product in the designated space at site. Failure to provide photographs in either case will result in actual damages being assessed to offeror (s). For all projects that ship to site, within 5 business days of receipt of the purchase order, the installer shall contact the customer to set up an installation date. The start of the installation should be set to a date within 5 business days of the original estimated delivery date, unless all parties agree to a different time frame. This agreement will be in writing from the customer and sent to project management. If the original estimated delivery date is changed by UNICOR or the customer, offeror will have a reasonable amount of time to re-schedule. For on-site deliveries, all freight must be fully inventoried within 1 business day and fully inspected within 2 business days. UNICOR shall be notified of any damages or discrepancies within those respective time frames. In the event any installer fails to inspect and/or notify the appropriate plant and project manager within the appropriate time frame, all product replacement costs as well as go-back costs shall be at the successful offeror(s) expense. If concealed damages are noted, notification will be sent to the originating plant�s quality assurance manager in writing with photos of the damages, so they can file a freight claim. A copy of this notice and photos shall also be sent to the UNICOR Project Manager. Successful offeror(s) shall note on the bill of lading any visible carrier damages prior to signing for acceptance of the freight unless carriers equipment does not allow for this. The UNICOR Quality Manager at the appropriate factory will issue a Return Authorization or approval of the proper disposition of damaged goods within 10 working days of notification of the damaged product during inspection. UNICOR will provide the necessary contact information for this requirement. UNICOR�s delivery window is 9 am to noon. Offeror(s) may request a specific delivery time, including 8 am, but UNICOR will not be responsible for downtime charges if requested delivery time is not met. Downtime charges may be authorized for shipments arriving after noon if UNICOR has been notified of delayed shipments. Offeror(s) are to provide daily receiving reports of any items received, and notify UNICOR warehouse shipping contacts and quality managers of truck shortages/damages immediately. Project management will be carbon copied for their awareness. Any noticeable damages noted at time of delivery shall