H339--NEW Madison, WI VAMC Elevator Inspection Services

l provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. The North American Industry Classification System (NAICS) code for this procurement is 541350. All interested, responsible sources must submit a capability statement by March 13th, 2026 at 10:00 AM CST, to Makena.James@VA.gov to include the following: DUNS number, organization name, organization address, point of contact, business size under NAICS 541350, and socioeconomic status. This Sources Sought is issued solely for information and planning purposes to determine the availability of qualified vendors and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. Please note that this is not a request for proposal and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Please Look for any further information in Contract Opportunities. Telephone inquiries will not be returned. STATEMENT OF WORK Furnish all supervision, labor, equipment, travel and supplies necessary to perform Semi-Annual periodic routine elevator dumbwaiter inspections, perform Annual Category 1 elevator dumbwaiter periodic inspection and safety tests and the Five Year Load Test of elevators and dumbwaiters located at the at the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, WI 53705. 1. BACKGROUND AND OBJECTIVES: Madison VAH requires two complete periodic routine elevator inspections per year per all ASME codes. Periodic routine elevator inspections include the witness and certification of one (1) Semi-Annual periodic routine elevator /dumbwaiter inspection, one (1) Annual Category 1 periodic elevator/dumbwaiter inspection and safety tests per all ASME codes and the witness of one (1) Five Year Load Test of all of the elevators and dumbwaiters. 2. REQUIREMENTS AND QUALIFICATIO NS OF ELEVATOR, DUMBWAITER and LIFT INSPECTORS: The inspectors and inspection supervisor shall meet the qualification requirements of the ASME QEI-1. Inspectors and inspection supervisors shall be certified by an organization accredited by ASME in accordance with the requirements of ASME QEI-1. All work performed under this contract shall be accomplished by a QEI-1 certified inspector employed on a permanent basis by the Contractor awarded this contract. The inspectors supervisor shall also be QEI-1 qualified. The inspector and inspection supervisor shall be employed on a permanent basis by the Contractor awarded this contract. The contractor must provide proof of QEI-1 certification for their inspectors and supervisors. Copies of the QEI-1 inspectors and supervisor s certificates shall be provided with the proposal. 3. INSPECTIONS: There shall be two (2) inspections per year, every six months, on all the equipment listed in the Schedule of Elevators and Dumbwaiters. Inspections include a Semi-Annual periodic routine elevator, dumbwaiter and lift inspection and the Annual Category 1 elevator, dumbwaiter and lift periodic inspection and annual safety test inspection. Inspections shall include but are not limited to; inside of the cars, elevator machine rooms and equipment, elevator control room and equipment, secondary equipment and machine rooms, tops of cars, hoist ways, shafts, elevator lobbies and elevator pits. All inspections shall be conducted in accordance with the latest editions of ASME A17.1 and all current elevator requirements and standards. Inspections shall cover all items as stated in ASME 17.1, Section 8.11. Inspections shall follow the recommended inspection and test intervals as specified in latest edition of Table N-1 of the ASME A17.1, Safety Code for Elevators. All inspections and tests shall be in accordance with the latest editions of other applicable codes, such as, but not limited to: ASME A17.1/CSA B44 Safety Code for Elevators and Escalators Current Edition ASME A17.1 Safety Code for Elevators and escalators Current Edition ASME A17.2 Guide for Inspection of Elevators, Escalators and Moving Walks Current Edition ASME A17.3 Safety Code for Existing Elevator and Escalators. ASME A17.4 Guide for Emergency Evacuation of Passenger from Elevators. 3.1 One (1) site visit/inspection per year, preferred at the first calendar year inspection, shall include, in addition to all required inspections and safety tests, a review of the existing equipment for safety code compliance, including the firefighters' service functions, ADA requirements, as well as recommended upgrades, enhancements or modernization or needs based on long term life expectancy of the current existing equipment. These findings and recommendations shall be submitted in a separate narrative and included with the inspection report. 3.2 During any inspection, parts shall be removed where necessary to determine the exact condition of parts which could not otherwise be determined, and the equipment shall be cleaned where necessary to make the proper inspection. All parts shall he reinstalled after removal. Elevator inspector shall provide all necessary tools; door pressure gauge, stopwatch, calipers, flashlight and any other small hand tools necessary to conduct inspections. 3.3 All inspections shall be performed in the presence of the elevator maintenance technician, currently under contract as the VA elevator preventative maintenance contractor and a representative from the VA Hospital. The COR at the medical center shall accompany the contractor as an observer, if they choose, during the time of the inspections. 3.4 First inspection shall be within 60 days after contract award. Second inspection shall be 6 months later. All subsequent inspections in the following option years shall be on the same twice per year schedule. 3.5 Each site visit/inspection shall include an out brief meeting with the COR or VA Rep to discuss the inspection violations, findings, immediate needs, and necessary corrections. 3.6 In addition to using the standards in the A17.1 and A17.2 Codes, the inspection contractor shall assure that the maintenance contractor s preventative maintenance check charts are up to date and correctly annotated. 3.7 Base Year requirement: Provide to the VA, the latest edition of ASME A17.4 Guide for Emergency Evacuation of Passengers from Elevators. Provide code book with the first base year report. 4. ANNUAL / SEMI-ANNUAL TEST: The elevator inspector shall be on site to witness and certify the Annual Category 1 safety tests performed with the VA elevator maintenance contractor. Elevator safeties shall be subjected to the annual running tests as required by ASME A17.2 latest edition. The Annual Category 1 safety tests and inspection will be scheduled to concur with one of the required bi-annual inspections. The elevator inspector shall be on site to witness and certify the Semi-Annual inspections and tests and cover all items as specified in the latest editions of ASME A17.2. 4.1 PERFORMANCE EVALUATION DATA: In addition to the required ASME Annual & Semi-Annual inspections. The Inspection Contractor shall provide an elevator performance evaluation in report form for all elevators, dumb