S208--Landscaping, Ice and Snow Removal

for quotation (RFQ) for Landscaping, Snow and Ice Removal Services. (Space Left Blank Intentionally) (ii) PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 12.00 MO __________________ __________________ Landscaping, Ice and Snow Removal Services Contract Period: One POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping- Landscaping/Groundskeeping LOCAL STOCK NUMBER: N/A 2001 12.00 MO __________________ __________________ Landscaping, Ice and Snow Removal Services Contract Period: Two POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping- Landscaping/Groundskeeping LOCAL STOCK NUMBER: N/A 3001 12.00 MO __________________ __________________ Landscaping, Ice and Snow Removal Services Contract Period: Three POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping- Landscaping/Groundskeeping LOCAL STOCK NUMBER: N/A GRAND TOTAL __________________ (iii) STATEMENT OF WORK (SOW) Landscaping, Ice and Snow Removal Services Robley Rex Veterans Affairs (VA) Medical Center Louisville, Kentucky 1. DESCRIPTION 1.1. Establish the requirements to provide landscaping and snow removal services at the Robley Rex VA Medical Center located at 800 Zorn Ave, Louisville, KY 40206. The contractor shall provide all labor, supervision, equipment, tools, materials, insurance, and transportation necessary to perform landscaping and snow removal services on all designated driveways, parking lots, sidewalks, entrances and ensure safety and accessibility during each service. The Contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules, and regulations. VA Security requirements apply. 2. SCOPE OF WORK 2.1. Landscaping Services: The contractor shall perform landscaping services on all designated areas identified and provided in the Landscaping Improvement Key Plan. Services include: 2.1.1. Completing a site survey with the Contracting Officer Representative (COR) and/or alternate CORs prior to commencement of services. 2.1.2. Plant and bush beds shall be fertilized, edged, and mulched. 2.1.3. Weeds shall be removed or eradicated without damaging other plants. 2.1.4. Hedges, shrubs, and small trees shall be trimmed and pruned to maintain natural growth, ensuring clearance from buildings. 2.1.5. Herbicide spraying (all-season weed killers) for weed control shall occur at least four (4) times per option period, with applications of thirty (30) days apart. 2.2. Snow and Ice Removal: The contractor shall perform snow and ice removal and maintenance on all designated areas identified and provided in the Snow and Ice Removal Plan. Services include: 2.2.1. Completing a site survey with the COR and/or alternate CORs prior to commencement of services. 2.2.2. Preparation of the site prior to inclement winter weather conditions or as requested by the COR and/or alternate CORs. 2.2.3. Plowing, shoveling, blowing, etc., non-destructive methods to remove snow and ice accumulation. Operations shall continue to maintain clear and safe surfaces. 2.2.4. Application and re-application (as necessary to maintain performance standards) of dissolvable de-icing and anti-icing materials. 2.2.5. Relocation or hauling of snow to locations on-site approved by the COR or alternate CORs. 2.2.6. Operations shall not interfere with normal hospital operations, such as parking, police activities, ambulance pick-up/drop-off, valet, etc. Contractor shall coordinate with the COR and/or alternate CORs. 2.2.7. Periodic monitoring of required locations after a snowfall. 3. APPLICABLE LAWS, RULES, REGULATIONS, ETC. 3.1. The contractor shall comply with all applicable laws, rules, regulations, etc., such as: 3.1.1. Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA) regulations, and Kentucky regulations 3.1.2. VA Medical Center policies and directives 4. SAFETY AND HEALTH REQUIREMENTS 4.1. Contractor s personnel shall provide and wear appropriate Personal Protective Equipment (PPE) at all times. 4.2. Equipment shall be operated safely and with caution around patients, staff, and vehicles. 4.3. All hazardous conditions shall be reported immediately to the COR or alternate CORs. 5. HOURS OF OPERATION 5.1. The Contractor shall provide landscaping and snow removal services 24 hours per day, 7 days per week, including after normal business hours, weekends, and federal holidays. 5.2. Accumulation levels defining the hours of operation will determined solely by the COR or alternate CORs. 6. AREAS OF SERVICE 6.1. Landscaping Services: The Contractor shall service all areas identified in the Landscaping Improvement Key Plan (see Attachments A), parking lots and edges of parking lots. 6.1.1. Hedges 6.1.2. Shrubs 6.1.3. Sidewalks 6.1.4. Small trees within 5 feet of buildings 6.1.5. Building perimeters 6.2. Snow and Ice Removal: The Contractor shall service all areas identified in the Snow and Ice Removal Plan (see Attachment B), including operational and critical areas: 6.2.1. Loading docks 6.2.2. Ambulance pick-up and drop-off zones 6.2.3. Valet pick-up and drop-off zones 6.2.4. Supply areas 6.2.5. Electrical switchgear areas 6.2.6. Generators 7. PERFORMANCE REQUIREMENTS 7.1. Landscaping Services: The Contractor s performance shall comply with the American Society of Landscape Architect s standards. Enhancing plant beauty and health without allowing contact with buildings, hedges are maintained to their natural mature height and shape. These services apply only to outdoor planting, not inside planting. 7.1.1. Ensure all vegetation is cleared from building structures within five (5) feet. 7.1.2. Trees should be pruned to maintain limbs at a height of eight (8) feet above sidewalks and thirteen (13) feet above streets, drives, and public ways. 7.1.3. Annually fertilize, weed guard and mulch plant/bush beds. 7.1.4. Remove or eradicate all weeds manually, mechanically, or chemically ensuring no damage to healthy plants, shrubs, or grass. 7.1.5. Contractor shall remove any dead plantings in the bedding and planted areas, replace and maintain them with plants supplied by others. 7.1.6. Contractor shall plant and maintain fifty (50) eight (8) inch in pots and planters around the site annually, plants supplied by others. 7.1.7. Contractor shall spray herbicide for weed control along all sidewalks, in and around parking lot edges, and building perimeters. 7.2. Snow and Ice Removal: The contractor shall provide a 24-hour contact number and service calls shall be responded to within one (1) hour. Removal shall begin within two (2) hours after the initial service call. The contractor and its personnel shall base the services performed as stated in the following requirements: 7.2.1. When snowfall is announced by local authorities or the National Oceanic and Atmospheric Administration (NOAA), the Contractor and its personnel shall pretreat all roadways, parking lots, walkways, sidewalks, exterior steps and landings. 7.2.2. If a snowfall is estimated to start during normal business hours, pre-treat two (2) hours prior to the start of normal business to treat as m