J042--Door Inspections and Repair Service Contract

and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01; March 13, 2026. The most recent Federal Acquisition Circular can be found at Acquisition.gov. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 541350, with a small business size standard of $11.5 Million. The FSC/PSC is J042. The Manchester VA Medical Center 718 Smyth Road, Manchester, NH 03104 is seeking a qualified contractor to perform comprehensive inspections and maintenance on all doors to include fire doors at our main campus. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Quarterly Fire Door Inspections and Reports 4 QUARTERLY 0002 Annual Fire Door Report `1 YR 0003 Stand-By Service Call hours 160 HR 0004 Materials and Parts 1000 Doors 1001 Quarterly Fire Door Inspections and Reports Option Year 1 4 QUARTERLY 1002 Annual Fire Door Report 1 YR 1003 Stand-By Service Call hours 160 HR 1004 Materials and Parts 1000 Doors 2001 Quarterly Fire Door Inspections and Reports Option Year 2 4 QUARTERLY 2002 Annual Fire Door Report 1 YR 2003 Stand-By Service Call hours 160 HR 2004 Materials and Parts 1000 Doors 3001 Quarterly Fire Door Inspections and Reports Option Year 3 4 QUARTERLY 3002 Annual Fire Door Report 1 YR 3003 Stand-By Service Call hours 160 HR 3004 Materials and Parts 1000 Doors 4001 Quarterly Fire Door Inspections and Reports Option Year 4 4 QUARTERLY 4002 Annual Fire Door Report 1 YR 4003 Stand-By Service Call hours 160 HR 4004 Materials and Parts 1000 Doors DEPARTMENT OF VETERANS AFFAIRS STATEMENT OF WORK Service Contract Campus Wide Doors and Fire Door Inspections and Repairs INTRODUCTION The VA Medical Center in Manchester is seeking a qualified contractor to perform comprehensive inspections and maintenance on all doors to include fire doors at our campus. Service performance will be for the VAMC- Manchester at 718 Smyth Road, Manchester, NH 03104. BACKGROUND VA Manchester s fire doors as well as non-fire doors have required inspections and maintenance on a periodic basis through the year. The Facility Service, Maintenance Department, requires assistance in keeping up with required inspections and maintenance on the campus doors to ensure proper operations and prevent failure of the fire protection system. Our current maintenance staff is shorthanded to ensure proper maintenance is being completed as well as responding to maintenance calls, performing regular duties, and handling the increase work order requests. A service contract is needed to ensure the proper and timely execution of the required inspections and maintenance of the campus wide doors. Contractor shall provide quarterly and annual inspections & reports as well as periodic maintenance to correct these deficiencies. The Campus contains approximately 1,000 doors which includes approximately 135 fire/smoke doors. This is for a base plus 4 option year contract. SCOPE Item 1 Quarterly Fire Door Inspections The contractor shall provide all personnel, equipment, tools vehicles, materials, supervision, and other items and services necessary to perform preventative maintenance, testing and repair tasks functions for the equipment described in the SOW. Contractor shall provide necessary parts and labor to perform regularly scheduled preventative maintenance (PM) services for approximately 135 Fire/Smoke door assemblies, based solely on current VAMC Manchester s life safety drawings, which are available to contract awardee, upon request. The drawings are to be used as a guide to aide in locating fire/smoke doors. Location of the doors that may not be identifiable on the drawings will be provided to contractor by VAMC Manchester. No change order will be considered for credit or additional cost, unless there is more than a 10% variation from the above stated number of fire door assemblies. Inspections and maintenance performed on fire door assemblies shall be in accordance with NFPA 80: Standard for Fire Doors and Other Opening Protectives, 2025 Edition - Chapter 5 Inspection, Testing, and Maintenance . The Contractor shall also review, correct and prepare a full and accurate inventory list (excel format) of all known fire door assemblies as part of this solicitation. Inspections on all 135 fire/smoke doors will be performed on a quarterly basis and include all components of fire door assemblies. All visits shall be scheduled and coordinated through the COR or designee during normal business hours. Fire Door assembly Inspections / preventative maintenance shall include, but not be limited to the following: Ensure that all door assembly rating labels are intact and legible. Ensure glazing, vision light frames, and glazing beads are intact. Ensure door clearances around frames and at thresholds are appropriate. Ensure self-closure devices operate. Confirm that coordinators are installed with an inactive leaf closing before active leaf. Ensure latching hardware operates and secures the door when closed. Adjust as needed. Ensure auxiliary hardware does not interfere with operation of the door assembly. Ensure modifications to door assemblies do not void the labels. Check gasket and edge seals and verify for presence and integrity. Quarterly Report Quarterly Report shall include the list of the fire/smoke doors, inspections performed and pass /fail on the inspections. These reports shall be delivered 14 calendar days after the date of the inspection. A cost estimate of the repairs required shall be provided for each failed item. These will be approved based on funding remaining in ITEM 3 & ITEM 4 (Labor hours and Parts). After Quarter 1, all other quarterly reports shall also include a list of corrections made since previous quarters report. CORRECTIONS/REPAIRS REQUIRED: The Contractor shall immediately, but no later than 14 calendar days after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the fire door assemblies. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. (Repair costs shall be covered under Line item 3.3 Item 3 and 3.4 Item 4) These items for repair may include some of the following: Repair or replacement of any device that does not operate as it should. Properly aligning doors, frames, hinges, hardware, and thresholds. Replacing any missing or broken parts. Filling and/ or repairing holes or breaks in door surfaces and frames. Item 2 Annual Report The contractor shall provide the VA with an annual report on all fire door quarterly inspections and a wrap up of corrective actions. This report shall include: Fire door locations / labels and quarterly inspections (pass / fail). Fire doors repairs by location Type of failures (from highest quantity failure reason to lowest) Outstanding items to be repaired / replaced. Item 3- Stand-by Services (Labor) The contractor shall provide on repair services to include labor costs for standby repair services related to repairs associated with doors across campus. These labor hours include labor hours associated with repairs to the fire/smoke door assemblies as well as hours associated with services requeste