H266--Raystation Commissioning Services

orated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (eff. 1/17/2025). (iv) This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. The combined synopsis/solicitation is: 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this requirement is 541990: All Other Professional, Scientific and Technical Services and has a size standard of $19.5 Million. To be considered as a Service-Disabled Veteran Owned Small Business (SDVOSB), prospective offerors must be a verified SDVOSB on the U.S. Small Business Administration (SBA) Veteran Small Business Certification (VetCert) page (https://veterans.certify.sba.gov/) at the date and time set for receipt of offers. Responses shall be on all or none basis, no partial submissions will be accepted. Quote must be valid for 90 days. All offerors must be registered in System for Award Management (SAM) at https://www.sam.gov at time offers are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications. (v) Line-Item Numbers (LINs): PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ The Contractor shall furnish all personnel to provide services necessary to perform onsite Therapeutic Medical Physicist Support Services, to commission the RayStation Treatment Planning System (TPS) as described in the Performance Work Statement (PWS). Contract Period: Base POP Begin: 06-20-2025 POP End: 06-19-2026 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: H266 - Equipment and Materials Testing - Instruments and Laboratory Equipment GRAND TOTAL __________________ DELIVERY SCHEDULE: James A. Haley Veterans Hospital (JAHVH) 13000 Bruce B. Down Blvd. Tampa, FL 33612-4745 (vi) See Performance Work Statement (PWS) (Attachment 1). (vii) PERFORMANCE MONITORING: See Performance Standards and Quality Measurement in the PWS. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Additional Instructions to Offerors- Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Offerors must ensure that proposals are submitted timely to ensure delivery and receipt by the Due Date and Time identified on this Combined Synopsis/Solicitation. Quote packages shall be submitted electronically via email, to Jose.Ortiz-Velez@va.gov. In addition to the requirements of FAR 52.212-1, Offerors SHALL: 1. Signed and dated the Combined Synopsis/Solicitation. 2. Submit a narrative explanation on how RayStation Commissioning Services will be executed/provided in accordance with (IAW) the PWS (Work Plan/Quality Control/etc.). 3. Complete and sign the Limitations on Subcontracting Clause in VAAR 852.219-75. Contractor MUST complete the Limitation of Subcontracting Certification (See VAAR 852.219-75 clause below) and submit with quote. 4. Submit up to three (3) past performance references, including both the reference information and details of the work performance; past performance information shall be recent and relevant work. Contract: Start Date of Contract: End Date of Contract: Reference s Name and Phone Number: Type of work performed & product used: The Contracting Officer (CO) will reserve the right to utilize all available records (e.g., PPIPRS and FAPIIS) while evaluating past performance from each offeror. Failure to provide information above may result in a rejection of offer. The Government intends to make a single award to one offeror. (ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition, and the specific evaluation criteria to be included in paragraph (a) of this provision. FAR 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2 (b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) The following provisions are incorporated into 52.212-2 as an addendum to this solicitation: Evaluations Approach: The Government will evaluate quotes using in accordance FAR 13. The Government will conduct an initial preliminary review of all quotations to determine suitability. Offerors must meet the minimum solicitation requirements to be considered suitable. Offerors determined to be suitable will move to a comparative evaluation where quotations will be compared to one another to determine which provides the best benefit/value to the Government using the following factors: Past Performance Price Past Performance: Past performance evaluations will be conducted using information submitted by the offerors. When evaluating past performance, the government will consider the currency and relevancy of the information, the source of the information, the context of the data, and the general trends in the contractor s performance. Offerors without available relevant past performance history will not be evaluated favorably or unfavorably. The Government reserves the right to obtain past performance information from other available sources including by not limited to Contractor Performance Assessment Reporting System (CPARS). Price: The Government will evaluate the price by adding the total of all line-item prices, including all options (if applicable). The Total Evaluated Price will be that sum. Per FAR 13.106-3 a (1), the Government will base price reasonableness on competitive quotations or offers being submitted. Responses should contain your best terms, conditions. Information not contained in quotes will not be considered during the evaluation. The