S208--Landscaping and Grounds Maintenance Services

r Los Angeles VA Healthcare System, Sepulveda Ambulatory Care Center & Nursing Home located at 16111 Plummer St. North Hills, CA 91343. 1.c. Project Location: VA Greater Los Angeles Healthcare System 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26226Q0050. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 561730 Landscaping Services. 1.g. Small Business Size Standard: $9.5 million 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: Base year plus 4 option years 1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 30 1.k. Questions regarding the solicitation should be submitted via email no later than 2pm PST Monday, November 10th, 2025, to ositadima.ndubizu@va.gov 1.l. Company info and quote should be on the attached Enclosure 1 form. All other forms of offers will not be accepted. Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted 1.m. Job Walk will be conducted at 10am on Tuesday, November 4, 2025. Participants will meet with Donte Davis, Ed Hunt and Ross Manoukian at Building 1, Conference room B-125, of the Sepulveda VA Medical Center located at 16111 Plummer St. North Hills, CA 91343. Please reach out to Donte Davis at (818) 987-3748 if you need to locate the meeting point. The Sepulveda Campus site map is attached to the solicitation. Please email Ositadima.ndubizu@va.gov to indicate intent to participate. 2. Statement of Work 2.1. OBJECTIVE. VA Greater Los Angeles Healthcare System is seeking a contractor to provide all landscape maintenance and irrigation repair services for VA Greater Los Angeles VA Healthcare System, Sepulveda Ambulatory Care Center & Nursing Home located at 16111 Plummer St. North Hills, CA 91343. 2.2. SCOPE. Contractor to furnish all labor, materials, supplies and equipment to perform all landscape and grounds maintenance services and provide installation of irrigation systems and repair of irrigation lines, sprinkler heads, timers, and control valves. All work shall comply with acceptable horticultural and landscape practices for VHAGLAHS, Local, California State and Federal Regulations. Service(s) to be performed: Lawn Maintenance (26 mowings per year minimum) Shrub Bed Maintenance (2 x per week as needed) Tree Care & Pruning (1 x per week as needed) Fertilization & Aeration (3 fertilizations & 3 Aerations per year) Environmental Weed Control (1 x per week and as needed) Trash pick-up (3 x per week outside receptacles at buildings entrances and parking lots. For Buildings 200 and 99 provide trash pickup 5 days a week. Estimated number of receptacles 58). Street and Parking Lot Cleaning (Bi-weekly) Solar field weeding and erosion care (1 x per week and as needed) Irrigation Installation, Repair, and Operations (Daily) Hydro Seeding of existing lawn areas Emergency Repair - Repairs associated with discoveries of preventive maintenance inspections and findings. The Contractor shall provide daily adequate staffing to take care of the requirements of this SOW during normal business hours for grounds landscape maintenance. Contractors staff are required work 8-hour duty tour between the hours of 7:00am 3:30 pm Monday through Friday. Overtime is not allowed by Contractor. The Contractor shall establish and provide a copy of the schedule of routine work to the Contracting Officer s Representative (COR) at the end of each routine performance. The schedule shall include but not limited to lawn mowing, edging, pruning, weeding, fertilizing, and weed abatement (for ground maintenance). Additionally, the Contractor shall provide a schedule of irrigation installations and routine maintenance work to the COR. The schedule shall include but not limited to irrigation systems, sprinkler repairs, control valve repairs, and weeding. The Contractor shall be expected to work along with Los Angeles County Department of Water and Power and VA for an ongoing project of installing zero landscapes on facility grounds as needed. Work shall be performed to prevent interference with patient care activities, vehicle and pedestrian traffic. All repair maintenance parts will be provided by the contractor. Contractor shall provide a team leader or supervisor capable of speaking English and having knowledge of all aspects of horticulture care and shall be available during normal business hours and be available to the COR to handle problems, concerns or questions. The Contractor shall have the supervisor or team leader inspect all areas under the contract to ensure compliance and quality of work weekly. Contractor will be responsible for his/her equipment maintenance and storage. Some storage will be provided to the Contractor by the VA. Lawn Maintenance Lawn Mowing The lawn area shall be inspected and cleaned for litter and debris prior to each mowing. The lawn shall be mowed once per week during active growing periods and as often as required during slow periods of growth to maintain a neat and manicured appearance, weather permitting. Mowing height for all irrigated lawn areas shall be no less than 1 ½ inches and no more than 3 inches for a finished cut height unless otherwise requested. Lawn shall be cut at a uniform height. Mowing equipment is to be kept sufficiently sharp and properly adjusted through daily servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and shredding are to be prevented. Mowing patterns shall be varied where possible to reduce rutting and compaction of grade. Any excess clippings shall be dispersed and/or collected to prevent damage and unsightly appearance of lawns. In Non-Use Areas (Mitigation Areas), Contractor shall perform weed abatement to keep areas clean and weeds under six (6) inches in height. Methods may be mechanical or chemical using only herbicides approved by state and federal laws. Litter and debris shall be removed as needed. Edging & String Trimming All sidewalks curb lines, concrete slabs, tree circles, planter bed edges and the fence edges shall be edged as often as necessary to maintain a neat and manicured appearance. String trimming shall be performed around all trees, shrubs, road signs, guard posts, utility poles, and other obstacles. Debris from edging must be cleaned up immediately after edging. Cleaning of Sidewalks, Walkways and Entry Ways At the conclusion of area mowing, all sidewalks, walkways, and roads adjacent to work areas shall be clean of all debris. Building Entrances: Inspect, clean and vacuum building entrances daily and dispose of trash properly. Shrub Planter Bed Maintenance Landscaped areas shall be inspected throughout the growing season for weeds, litter and debris. Particular attention should be paid to entryways, focal points and high traffic areas. Planter beds shall be groomed to promote a fresh appearance. Concrete swales (if applicable) shall be kept clear of miscellaneous dirt and debris. Complete trimming, edging, and weeding of all shrub and ground areas shall be done on a cyclical basis. Pruning shall be done following flowering or during plant s dormant season. Pruning shall be performed by the Contractor that has been trained and demonstrates competency in proper pruning techniques. Prune shrubbery and hedges at the same height. The shrubbery around campus