N059--High-Definition Television (HDTV) Installation

DTV) sets at the VA Greater Los Angeles Healthcare System. 1.c. Project Location: VA Greater Los Angeles Healthcare System 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q1243. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 238210, Electrical Contractors and Other Wiring Installation Contractors. 1.g. Small Business Size Standard: $19 million 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: 90 days 1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 29 1.k. Questions regarding the solicitation should be submitted via email no later than 2pm PST Thursday, July 31st, 2025, to ositadima.ndubizu@va.gov 1.l. Company info and quote should be on the attached Enclosure 1 form. All other forms of offers will not be accepted. Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted 2. Statement of Work 2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to procure, install and connect to the VA network High-Definition Television (HDTV) sets at the VA Greater Los Angeles Healthcare System. 2.2. Background. - High-definition televisions for a visual management system support daily multidisciplinary team communication of safety information and are foundational to becoming a High Reliability Organization (HRO). This is a requirement in the Network Directors Performance Plan element 1B which is to Provide evidence of an integrated Tiered Safety Huddle structure supported by a Visual Management System (VMS) across all work units, cascading through all organizational levels. Using the displays will allow staff at VA Greater Los Angeles to quickly identify risks and address critical issues, and it helps leaders quickly discover and resolve needs of the organization. It is aligned with high reliability principles and is a proactive approach that contributes to safer patient care, enhancing the overall quality and reliability of the healthcare system. There are no other parallel efforts to current contracts or any prior contracts, procurements, task orders, other agency activities and/or industry efforts. There is no other work that related to already accomplished or ongoing through other vehicles. 2.3. Scope. The contractor shall procure and install the following items at the designated VA Medical Center location: Equipment: LG UR9000 65" 4K HDR SMART LED TV (Model: 65UR9000PUA) 18 units LG UR9000 75" 4K HDR SMART LED TV (Model: 75UR9000PUA) 39 units LG UR9000 55" 4K HDR SMART LED TV (Model: 55UR9000PUA) 8 units CTA Rolling Workstation Cart with Laptop Holder (Model: QPAD-HRSWLT) 65 units Wall Mount for MicroPC 65 units Humidity Controlled Cabinets 4 units Kensington ClickSafe Combination Lock (Model: K64697US) 65 units Logitech Brio Webcam - 90 FPS - USB 3.0 (Model: 960-001105) 65 units IOGEAR 4K HDTV Connection Kit (Model: GWKIT4K) 65 units SecureData 8TB (Model: SD-KP-12-BL8000GB-SSD) 4 units Pearstone DP 1.2 to HDMI 1.4 4K30Hz Cable (Model: DP-HD4606) 65 units Mount-It! Tilt TV Wall Mount Bracket for 37-65" TV (Model: MI-1121L) 65 units CyberPower 6-Outlet Medical Grade Surge Protector (Model: MPV615S) 65 units Installation: 65 TVs: Install 45 TVs for the original requirements and provide 20 additional TVs. Mounting each TV with proper alignment, ensuring power and data connectivity. 45 Cat6A Data Drops: Run Cat6A cabling from the network closet (or patch panel) to each data drop location. Terminate at wall plates and patch panels, ensuring proper labeling. 110V 4plex Power Outlets: Install outlets to support each TV, grouping outlets as necessary to minimize wall clutter. Provide and install all equipment to include TV s, Mounts, Carts, and patch cables. Provide final documentation including location of TV by floor, room # or other VA directed information, asset tag #, and any associated cable drawings to support contract close out. Specific Requirements: Cabling Drawings: Contractor shall provide cabling drawings identifying the cabling pathways and termination points in each specific Telco/IDF room upon completion of the project. Installation Schedule Submission: Contractor shall provide a detailed installation schedule within seven days of installation start, as required. This schedule will: Include a Work Breakdown Structure (WBS) for all project tasks. Identify critical path items and potential risk factors. Be updated regularly to reflect actual progress and any changes. Weekly Status Updates: Contractor shall provide weekly status updates via email, ensuring: Concise summaries of work completed and upcoming tasks. Identification of any issues or potential delays. Updated schedule information reflecting current project status. Clearly delineated action items and responsibilities. Forward looking work schedule for the upcoming week by facility location (floor, room #, area) to be coordinated with VA point of contact and associated VA personnel. Test Results Submission: All cable test results will be within seven days of completion, as specified. This will include: Clear labeling of all test results corresponding to the tagging system. Summary reports highlighting any anomalies or areas of concern. As-Built Drawings: We will provide final cabling drawings as part of contract close out documentation, ensuring: Accurate representation of all installed components and pathways. Telco/IDF rooms and termination points associated with any OIT or VA systems Detailed annotations explaining any deviations from original installation requirements. Project Management Approach: Conduct a comprehensive kickoff meeting prior to installation start, involving all key stakeholders, subject matter experts, and team members to align objectives, expectations, and roles. Develop a detailed Project Management Plan, which includes: A WBS that identifies the work plan, notional timeline by facility or device location, estimated weekly deliverables and milestones. A Safety Plan that includes a facility assessment identifying all potential safety concerns, applicable ICRA requirements, and a summary by priority of any potential risks or associated disruptions in the work plan, change in requirements, or ability to effectively execute the plan on time and within budget. Quality control procedures that define specific quality metrics, acceptance criteria, and validation processes for each project deliverable. A resource allocation plan that identifies the utilization of personnel, equipment, and materials throughout the project lifecycle. A stakeholder engagement strategy that outlines communication protocols and feedback mechanisms for all project participants. Daily, Weekly, Monthly Work Summary reports detailing associated work completed and anticipated work to be completed daily, weekly, and monthly to achieve the desired results and meet the project period of performance requirements. Contract Close Out Document that includes a summary of work completed, all associated daily/weekly/monthly summaries, contract close out documents and deliverables, VA contract acceptance/sign-off sheet, and any associated warranty documentation. Delivery Schedule: SOW Task# Deliverable Title Format Number Calendar Days After CO Start 1 Installation Design CAD Drawings Standard Distr