S201--Building Drone Cleaning

being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set aside for small business concerns. IMPORTANT NOTICE TO OFFERORS The solicitation includes mandatory compliance measures under: VAAR 819.7004 Limitations on Subcontracting, VAAR 852.219 75 VA Notice of Limitations on Subcontracting, Certificate of Compliance, and 13 CFR 125.6 SBA Limitations on Subcontracting Requirements. These requirements will be strictly enforced. Prime Performance Requirement (No Pass Throughs) For service contracts, prime contractors must perform at least 50% of the total contract cost with their own personnel or with similarly situated entities (i.e., other certified SDVOSB/VOSB subcontractors). Use of non certified subcontractors above this threshold is prohibited by law. b. Mandatory Pre Award Certification (Hard Gate Requirement) The formal VAAR 852.219 75 Certificate of Compliance will be required with the initial offeror submission. Failure to submit this signed certification will result in the offer being deemed ineligible for evaluation or award. This is not a clarifiable omission. c. Post Award Compliance Monitoring Offerors are advised that VA may require compliance evidence at any time during performance, including: certified payrolls, subcontract agreements, invoice review, and on site verification of personnel. This monitoring authority stems from VAAR 819.7004, 852.219 75, and SBA regulations. d. Mandatory Penalties for Misrepresentation Under 38 U.S.C. 8127(g), any SDVOSB/VOSB that willfully misrepresents compliance or engages in a pass through arrangement is subject to: mandatory debarment for not less than five (5) years, possible civil liability under the False Claims Act, and potential criminal prosecution. Regulatory Compliance & FAA Licensing (Safety/Technical Gate) Drone operations on federal property require strict regulatory adherence. Offerors must provide proof of the following: Does your firm hold an active� FAA Part 107 Remote Pilot Certification� for the pilots intended for this project? � Heavy-lift cleaning drones carrying water/chemical payloads frequently exceed 55 pounds. Does your firm possess an active� FAA Section 44807 Heavy Drone Exemption? If yes, provide the exemption number. If your aircraft is under 55 lbs, state the exact make/model and gross take-off weight. Provide proof that your firm carries, or can immediately obtain, dedicated� UAS (Unmanned Aircraft Systems) Aviation Liability Insurance� with a minimum coverage of $2,000,000.� (Standard commercial general liability with aviation exclusions is unacceptable). Domestic Sourcing & Security (NDAA Compliance) To comply with federal procurement restrictions, state the exact manufacturer, model, and country of origin for the drone platforms, software, and remote controllers you intend to deploy. Explicitly certify that your proposed drone equipment is� NDAA-compliant� and does not utilize components from prohibited foreign manufacturers. Anti-Pass-Through & Limitations on Subcontracting In accordance with� VAAR 852.219-75, the certified prime contractor must perform at least 50% of the cost of contract performance with its own personnel. Do you intend to utilize subcontractors for this effort? If yes, state the name, business size, and socioeconomic status of the subcontractor(s). Explicitly detail how your firm will meet the 50% labor requirement. Confirm whether the lead drone pilots deployed to the VA facility will be direct� W-2 employees of your firm or independent 1099 contractors/subcontractors. Technical Experience & Past Performance Provide up to three (3) examples of projects completed within the last three years demonstrating your experience utilizing drones for exterior building, window, or soft-wash cleaning. For each project, include the contract value, the height/stories of the buildings cleaned, and a point of contact The associated North American Industrial Classification System (NAICS) code for this procurement is 488190 Other Support Activities for Air Transportation, with a small business size standard of $40 Million. The FSC/PSC is S201, Housekeeping Custodial Services. The Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357 is seeking to purchase a one-time fuel transfer between underground storage tanks. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 1001 Option Year 1. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 2001 Option Year 2. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 3001 Option Year 3. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 4001 Option Year 4. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB STATEMENT OF WORK TITLE: VA Loma Linda Healthcare System s (VALLHCS) Building Drone Cleaning BACKGROUND INFORMATION: The VA Loma Linda Medical Center (VALLMC) is located at 11201 Benton Street, Loma Linda, CA 92357. The hospital campus includes the Main Building (Building 2), Eye Clinic (Building 29), Audiology (Building 30) and the Cancer Building (Building 31), and the Valor Building (Building 32). The buildings require routing pressure wash cleaning to eliminate dirt, dust, spiderwebs, etc., and improve the overall appearance of the buildings. Ordinarily pressure washing a building, booms, lifts, ladders, and scaffolding are needed to safely access all areas of the buildings. The use of a drone with a water supply hose "tethered" to it, supplying the nozzle of the hose with filtered and heated water is safest, the least evasive way to perform building cleaning. With the latest drone cleaning technology, the use of extra equipment is not needed to access those hard-to-reach areas maintaining safe patient access to all medical buildings. OBJECTIVES: The purpose of this contract is to have a contractor furnish all labor, materials, equipment, services, tools, incidentals, and supervision required to service, provide comprehensive cleaning services for all exterior façades, windows, and hard surfaces at the VA Loma Linda property. Provide cleaning services that adhere to all safety regulations and standards to create a safe and compliant environment. These services will utilize advanced technology, including drones and industrial-grade equipment, to ensure superior quality, efficiently and with minimal disruption to VA operations and patient care. SCOPE: Pre-Work Inspection: The contractor shall conduct a Pre-work Inspection to gather photo documentation and identify potential challenges. The contractor shall document the conditions of windows and facades before starting the cleaning process. Preparation: The contractor shall Set out construction cones and signs to notify the public of drone cleaning operatio