6515--Natus electroencephalogram (EEG) acquisition systems upgrade

issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for: Service-Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1,250 Employees The FSC/PSC is 6515 - Medical and Surgical Instruments, Equipment, and Supplies. The Regional Procurement Office East, Network Contracting Officer 1 is seeking to retrofit and upgrade four (4) Natus Medical Inc. brand electroencephalogram (EEG) acquisition systems and associated software. All interested companies shall provide quotations for the following: Supplies/Services SYS 1: EEG/Sleep Aca Desktop with IP PTZ 1080p HD Color/BW Camera on EraoJust Cart Line Item Part Number Description Qty Unit of Measure Unit Price Total Price 0001 PK1204HD EEG/Sleep Acq Desktop with IP PTZ 1080p HD Color/SW Camera on ErgoJust Cart 1 � � � 0002 UPS-NA-EJ Medical Grade UPS with Isolation - 110V EraoJust Cart 1 � � � 0003 LC101-U10 Upgrade NeuroWorks 10.x Acquisition Software with Spike/ Event and High Res Video 1 � � � 0004 ENCRYPTED Computer Provided with Encrypted Hard Drive 1 � � � 0005 105075XL 24in FP Monitor 1 � � � 0006 002929 Persyst CPAI - Continuous/ Long-Term Acauisition 1 � � � 0007 SVC800INSTALL install days, not to exceed 1 � � � 0008 SVC800TRAIN_INC Training Included 1 � � � Totals for this system � � � � SYS 2: EEG/Sleep Aca Desktop with IP PTZ 1080p HD Color/BW Camera on EraoJust Cart Line Item Part Number Description Qty Unit of Measure Unit Price Total Price 0009 PK1204HD EEG/Sleep Acq Desktop with IP PTZ 1080p HD Color/SW Camera on ErgoJust Cart 1 � � � 0010 UPS-NA-EJ Medical Grade UPS with Isolation - 110V EraoJust Cart 1 � � � 0011 LC101-U10 Upgrade NeuroWorks 10.x Acquisition Software with Spike/ Event and High Res Video 1 � � � 0012 ENCRYPTED Computer Provided with Encrypted Hard Drive 1 � � � 0013 105075XL 24in FP Monitor 1 � � � 0014 002929 Persyst CPAI - Continuous/ Long-Term Acauisition 1 � � � 0015 SVC800INST ALL install days, not to exceed 1 � � � 0016 SVC800TRAIN_INC Training Included 1 � � � Totals for this system � � � � SYS 3: EEG/Sleep Aca Desktop with IP PTZ 1080p HD Color/BW Camera on EraoJust Cart Line Item Part Number Description Qty Unit of Measure Unit Price Total Price 0017 PK1204HD EEG/Sleep Acq Desktop with IP PTZ 1080p HD Color/BW Camera on ErgoJust Cart 1 � � � 0018 UPS-NA-EJ Medical Grade UPS with Isolation - 110V EraoJust Cart 1 � � � 0019 LC101-U10 Upgrade NeuroWorks 10.x Acquisition Software with Spike/ Event and High Res Video 1 � � � 0020 105075XL 24in FP Monitor 1 � � � 0021 ENCRYPTED Computer Provided with Encrypted Hard Drive 1 � � � 0022 002929 Persyst CPAI - Continuous/ Long-Term Acauisition 1 � � � 0023 SVC800INST ALL install days, not to exceed 1 � � � 0024 SVC800TRAIN_INC Training Included 1 � � � Totals for this system � � � � SYS 4: EEG/Sle&ll Aca Desktop with IP PTZ 1080D HD Color/BW Camera on EraoJust Cart Line Item Part Number Description Qty Unit of Measure Unit Price Total Price 0025 PK1204HD EEG/Sleep Acq Desktop with IP PTZ 1080p HD Color/BW Camera on ErgoJust Cart 1 � � � 0026 UPS-NA-EJ Medical Grade UPS with Isolation - 110V EraoJust Cart 1 � � � 0027 LC101-U10 Upgrade NeuroWorks 10.x Acquisition Software with Spike/ Event and High Res Video 1 � � � 0028 105075XL 24in FP Monitor 1 � � � 0029 ENCRYPTED Computer Provided with Encrypted Hard Drive 1 � � � 0030 002929 Persyst CPAI - Continuous/ Long-Term Acauisition 1 � � � 0031 SVC800INSTALL install days, not to exceed 1 � � � 0032 SVC800TRAIN_INC Training Included 1 � � � Totals for this system � � � � SYS 5: Installation Included Line Item Part Number Description Qty Unit of Measure Unit Price Total Price 0033 SVC800INSTALL_ INC Installation Included 2 � � � 0034 SVC800TRAIN_INC Training Included 2 � � � Totals for this system � � � � VA TeleEEG Acquisition System Upgrades Performance Work Statement Privacy Statement: Contractor shall adhere to all Veterans Affairs (VA) Privacy & Security, and Privacy Act and Health Insurance Portability and Accountability Act (HIPAA) requirements if exposed to protected health information (PHI) or when obtaining or reviewing information. This includes all log files, error traps, screen capture images and database query results used to aid staff with product troubleshooting or product support activities. Introduction VA National Tele-Electroencephalogram ( TeleEEG ) Program has a need to retrofit and upgrade four (4) Natus Medical Inc. brand electroencephalogram (EEG) acquisition systems and associated software. The program has obtained dated EEG systems and can offer significant cost savings to participating VA medical centers by upgrading the existing systems and reallocating units to medical centers in need. This procurement shall include new EEG peripherals, software, and vendor upgrade services. Scope The scope of this procurement shall include upgrades/retrofitting and configuration to hardware and software for four (4) Natus Medical Inc. brand electroencephalogram (EEG) acquisition systems and associated software. This work will take place at a central location near the Natus Medical Inc. headquarters- the William S. Middleton Memorial Veterans Hospital� (VA Madison Healthcare system (HCS)). The address for the location of work is as follows: William S. Middleton Memorial Veterans' Hospital 2500 Overlook Terrace Madison, WI 53705-2254 The vendor shall then support configuration & installation at the final destination of the upgraded equipment. Two of the four retrofitted EEGs shall be sent to the New York Harbor (NYH) Healthcare system (HCS). The NYH HCS has multiple campuses with most routine outpatient EEGs being performed at the Brooklyn campus located at: Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209-7104 The final destination of the remaining two EEGs shall be determined at a later date based on medical center need. Performance Requirements The vendor shall upgrade four (4) EEG acquisition carts at William S. Middleton Memorial Veterans' Hospital to include hardware, firmware, and software configurations including: EEG/Sleep Acq Windows 11 Desktop with encrypted hard drive IP PTZ 1080p HD Color/BW Camera ErgoJust Cart Medical Grade UPS with Isolation - 110V 24in FP Monitor Persyst Continuous / Long-term Monitoring Upgrade NeuroWorks 10.x Acquisition Software with Spike / Event and High Res Video Delivery, installation, and training services shall be included and will be provided onsite. Deliverables The vendor shall upgrade four (4) EEG acquisition carts at William S. Middleton Memorial Veterans' Hospital to include hardware, firmware, and software configurations. The vendor shall deliver: Four (4) ErgoJust Carts Four (4) EEG/Sleep Acq Windows 11 Desktop with encrypted hard drive Four (4) IP PTZ 1080p HD Color/BW Cameras Four (4) Medical Grade UPS with Isolation - 110V Four (4) 24in FP Monitors Four (4) Persyst Continuous / Long-term Monitoring licenses Four (4) NeuroWorks 10.x Acquisition Software licenses Applicable Directives The contractor must comply with the rules and regulations of the Veterans Affairs Administration. All contra