R602--RMD Courier Service for TVHS

rnment in determining the appropriate acquisition methodology. The Network Contracting Office (NCO 09), Department of Veterans Affairs, is seeking information from sources capable of providing: Reusable Medical Device (RMD) Transportation Description of Requirement The Vendor shall provide courier services to transport reusable medical devices (RMD) to and from the Veteran Administrative (VA) Community Based Outpatient Clinics (CBOCs) listed below to the designated services at the VA Tennessee Valley Healthcare System (TVHS) Alvin C. York Medical Center, 3400 Lebanon Pike, Murfreesboro, TN 37129 main campus. The Courier Service process must be in accordance with ANSI/AAMI Standard 79, appropriate Department of Transportation (DOT) regulations, Veteran Health Administration (VHA) Directive 1116, and TVHS, Sterile Processing Service, Standard Operating Procedure (SOP) in the most current posting, in accordance with this Performance Work Statement (PWS). Service Contract Requirement Vendor shall provide hourly wages in accordance with U.S. Department of Labor Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards) including Health and Welfare Benefits. The following position is applicable: 31043 Driver Courier Period of Performance TVHS seeks a long-term Courier Service contract. The contract term will be broken down in the ordering periods in the price/cost schedule. This requirement will be awarded as a firm-fixed priced contract with one abbreviated six-month base period and four one-year option periods (OP). Places of Performance Main Campuses Alvin C. York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129 Community Based Outpatient Clinics Charlotte Avenue VA Clinic 1919 Charlotte Avenue, Suite 100 Nashville, TN 37203 Charlotte Avenue VA Clinic 1919 Charlotte Avenue, Suite 300 Nashville, TN 37203 Chattanooga VA Clinic 6401 Shallowford Road Chattanooga, TN 37421 Clarksville VA Clinic 782 Weatherly Drive Clarksville, TN 37043 Taylor VA Dental Clinic 5580 Desert Storm Avenue Fort Campbell, KY 42223 Scope of Work VA TVHS requires reusable medical device courier services. The Vendor shall provide all necessary management, labor, equipment, vehicles, transportation, information security (HIPAA), and insurance to provide courier services to and from the TVHS Alvin C. York Medical Center to and from the CBOC addresses cited under Places of Performance. The VHA Community Based Outpatient Clinics provide a variety of outpatient primary care and specialty care services in communities closer to where eligible veterans reside, thus improving convenience, equity of access in rural/underserved areas, efficiency and effectiveness of care, and access to care for all eligible veterans. These outpatient services may include primary care, preventive care, immunizations and vaccinations, prescription of medications, social work, dental, radiology, mental health counseling and group therapy, laboratory testing, women s care, physical therapy, and referral to specialists. It should be noted that the type of medical services available at a CBOC can vary from clinic to clinic. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances bio-hazardous materials. Daily Courier Service Daily Courier services include but are not limited to the transportation of sterile and contaminated instruments. Items will be secured (locked) at-all-times while in the possession of the Vendor. Daily Courier services between the TVHS Alvin C. York Veteran s Administrative Healthcare System and CBOCs shall be provided Monday through Friday, except for federal holidays or any day specifically declared by the President of the United States to be a federal holiday. The ten federal holidays observed by the Federal Government are: New Year s Day; Martin Luther King, Jr. s Birthday; Washington s Birthday; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day, and any other day specifically declared by the President of the United States to be a federal holiday. Daily Courier services shall be to and from the designated Reusable Medical Devices pickup and delivery points as specified below between the TVHS Alvin C. York VA Medical Center and Community Based Outpatient Clinics: TVHS Alvin C. York VA Medical Center, 3400 Lebanon Pike, Murfreesboro, building 1/ Ground floor / Room G02 for daily 9 AM (Monday through Friday) pickup of RMD clean, sterile items and totes to deliver to designated CBOC(s). Chattanooga VA Dental Clinic: 6401 Shallowford Rd, Chattanooga, TN for daily 9:30 AM and 4 PM (Monday through Friday) delivery and pickup of RMD(s). Charlotte Avenue VA Women s Clinic: 1919 Charlotte Avenue, Suite 300, Nashville, for Wednesday and Thursday only, 9:30 AM and 4 PM delivery and pickup of RMD(s). Dalton Drive VA Dental Clinic: 2291 Dalton Drive, Suite F, Clarksville, for daily 10 AM and 4 PM (Monday through Friday) delivery and pickup of RMD(s). Taylor VA Dental Clinic: 5580 Desert Storm Ave Fort Campbell, KY 42223 (TBD) TVHS Alvin C. York VA Medical Center, 3400 Lebanon Pike, Murfreesboro, TN, building 1 / Ground floor / Room G03 for daily 2:30 PM and 5:30 PM (Monday through Friday) delivery of RMD(s) from the designated CBOCs. TVHS VA Medical Center normal hours of operation are Monday through Friday, 8:00 AM to 4:30 PM Local Standard Time. TVHS VA Sterile Processing Service is open 7 a.m. to 12 midnight. The Vendor shall be required to make pickups and deliveries at all Community Based Outpatient Clinics Monday through Friday between 8:00 a.m. and 4 PM Local Time, excluding Federal holidays or any additional Federal holiday that is declared by the President of the United States. Due to the geographical region coverage and proximity of certain CBOCs, it is anticipated that some deliveries and pickups to the VA Medical Center will occur after normal business hours. Most exterior entrances to the Medical Centers are locked between 6 PM and 6 AM the next day; outside normal business hours, decreasing access. The vendor shall use the facility s Urgent Care Center entrance to access the Alvin C. York Medical Center. The Vendor personnel shall limit their movement within TVHS facilities to necessary and designated areas. Anticipate daily maximum transport requirements for each CBOC are: RMD up to three (3) loaded totes per CBOC An equivalent number of empty totes and bags will travel from the main campus back to each CBOC daily. Totes are approximately 16 inches high x 30 inches long x 20 inches wide. They may vary in size. Routine delivery totes shall not exceed forty-nine pounds. Due to the time-sensitive nature of soiled Reusable Medical Devices, the TVHS VA Medical Center requires the following same day delivery timeframe from the following CBOCs. Reusable Medical Device deliveries to TVHS VA Medical Centers from the designated CBOCs must be delivered within four hours the same day as it is picked up. Logistics and other small deliveries must arrive no later than 3:30 PM to the Logistics Shipping and Receiving dock at each main campus. The Vendor shall provide the COR with a copy of delivery routes within five (5) business days of award. Additionally, the Vendor shall provide the COR with updated copies of delivery routes five (5) business days prior to the effective