Q403--VA-25-00094201- TELEHEALTH-TELE-EYE EXAM SERVICES

le-Eye- Virtual Exam System (TEVES) integrated solution. DigitalOptometrics LLC at 1979 Marcus Ave, Suite 206, Lake Success, New York, 11042-1002, provides the TEVES solution, which is composed of Reichert Ophthalmic Hardware components and DigitalOptometrics Software. DigitalOptometics is authorized as a Reichert Inc. at 3362 Walden Ave, Suite 100, Depew, NY, 14043, distributor and integrates Reichert hardware into the TEVES solution, while SoildierPoint Digital Health, LLC is the only authorized reseller of the fully integrated system. Market research confirmed that there are no authorized distributors and no two or more Service-Disabled Veteran-Owned Small Businesses available to provide this requirement. The Salem VA Medical Center located at 1970 Roanoke Blvd, Salem VA 24153 is in need of Tele-Eye Virtual Exam System (TEVES), with on-site installation at the VA Medical Center. A TEVES pilot program began in September 2024 and will end at this location in October 2025. Procuring this requirement will provide continued Optometry services to veterans after the pilot period. The TEVES system combines Tele-retinal Imaging and Tonometry followed by a virtual Optometry appointment, reducing patient travel burdens and providing timely access to care. Without this procurement, veterans would be required to travel to other external providers, resulting in delays and interruptions to care. Therefore, to prevent disruption in patient care and ensure the VA meets its mission requirements, this procurement is being procured as a sole source action. Description of service/supplies being requested: Description of Supplies/Services Local Stock Number: Quantity: UOM Tele-Eye Virtual Exam Service (TEVES) System includes: VRx Digital Phoropter ClearChart 4 LensCheck Plus OptoCheck Plus ARK Horus DSC300 Digital Slit Lamp (US-O) Phoropter Remote Kit VRx Phoropter Arm (tabletop clamp style) (1) Instrument Power Table (select option) (20x32, 20x36, or 20x42) DigitalOptometrics Machine Interface Software Suite - 1 Year Subscription DO Hardware Package TEVES-SYS 1 ea. Installation On Site DOAINSTALL 1 job The Government believes that only these businesses can satisfy the agency requirements and intends to negotiate with only one source under the authority of FAR 6.302-1(a)(2), Only one responsible source and no other supplies or services will satisfy agency requirements. Other persons may identify their interest and capability to respond to this requirement by Friday, September 12, 2025, by 11:00 a.m. EST. Such capabilities information will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. All information shall be furnished at no cost or obligation to the Government. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation is available at this time. All inquiries must be submitted by email to Ruth Morris at ruth.morris@va.gov. Enter RFQ 36C24625Q1142: TEVES in the email subject line. STATEMENT OF WORK (SOW) Contract Number: Task Order Number: IFCAP Tracking Number: 658-25-4-537-1209 Follow-on to Contract and Task Order Number: 1. VA Point of Contact (POC): Name: Benjamin Sackett Section: Salem VA Medical Center Address: 1970 Roanoke Blvd Salem VA 24153 Phone Number: Fax Number: E-Mail Address: benjamin.sackett@va.gov 2. Contract Title: Tele-Eye Virtual Exam System (TEVES) 3. Background: Salem VA Medical Center is requesting the purchase of one (1) Tele-eye Virtual Exam System (TEVES) for the VA Medical Center eye clinic. A TEVES pilot program was started in September of 2024 and will end at this location in October 2025. Procuring this equipment will provide continued Optometry services at the clinic. 4. Scope: Salem VA Medical Center is requesting the purchase one (1) Tele-Eye Virtual Exam Service (TEVES) System with on-site installation at the VA Medical Center eye clinic. 5. Specific Tasks: TEVES system to include: VRx Digital Phoropter Clear Chart 4 Lens Check Plus Opto Check Plus ARK Horus DSC300 Digital Slit Lamp (US-0) Phoropter Remote Kit VRx Phoropter Arm (table top clamp style) 20x42 instrument power table Digital Optometrics machine interface software suite 1 year subscription DO hardware package On-site installation at the Salem VA Medical Center. 6. Performance Monitoring: Performance monitoring will be completed by the VA POC. The VA POC will be responsible for ensuring all work is done in accordance with the award. 7. Security Requirements: APPENDIX B B-1 VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The language below will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy. 1. SUBPART 839.2 INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS 839.201 Contract clause for Information and Information Technology Security: a. Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media). b. In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security Requirements for Unclassified Information Technology Resources. 2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008) As prescribed in 839.201, insert the following clause: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. VA HANDBOOK 6500.6 APPENDIX C C-1 VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same t