H143--Boiler Plant Diesel Air Compressor Preventative Maintenance

clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular (FAC) 2024-03 can be found at Acquisition.gov. This solicitation is set-aside for Service-Disabled Veteran Owned Business (SDVOSB)/Veteran-Owned Small Business (VOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating, and Air Conditioning Contractors, with a small business size standard of $19.0 million. The FSC/PSC is H143 Quality Control- Pumps and Compressors. The VA Medical Center West Haven is seeking to a contractor to perform Boiler Plant Diesel Air Compressor Maintenance. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Year: Major Service 1 JB 0002 Base Year: Minor Service 1 JB 0003 Base Year: Emergency Service Rate 1 HR 1001 Option Year 1: Major Service 1 JB 1002 Option Year 1: Minor Service 1 JB 1003 Option Year 1: Emergency Service Rate 1 HR 2001 Option Year 2: Major Service 1 JB 2002 Option Year 2: Minor Service 1 JB 2003 Option Year 2: Emergency Service Rate 1 HR 3001 Option Year 3: Major Service 1 JB 3002 Option Year 3: Minor Service 1 JB 3003 Option Year 3: Emergency Service Rate 1 HR 4001 Option Year 4: Major Service 1 JB 4002 Option Year 4: Minor Service 1 JB 4003 Option Year 4: Emergency Service Rate 1 HR Statement of Work Boiler Plant Diesel Air Compressor Maintenance BACKGROUND VA Connecticut Healthcare System West Haven Campus requires a Firm Fixed Priced contract for regular Preventative Maintenance and Emergency Services to support to maintain the Boiler Plant backup Diesel Air Compressor. JUSTIFICATION The West Haven Boiler Plant serves critical infrastructure at the Medical Center including Hot Water, Steam for HVAC and humidification, and Sterile Processing Service. The diesel air compressor is used to provide atomization of oil on a cold start up for equipment within the Boiler Plant. Failure to properly maintain equipment will result in premature failure of equipment and require major repairs. LOCATION OF SERVICES VA Medical Center West Haven 950 Campbell Avenue West Haven, CT 06516 PERIOD OF PERFORMANCE The anticipated period of performance will be a one base year with four (one) year options. QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 100 miles of the West Haven campus of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. Bidders must provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. The contractor shall maintain sufficient stock of parts needed for repair and maintenance of the equipment or be able to secure parts within twenty-four (24) hours. All parts used shall be new OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. SCOPE OF WORK The contractor shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document included preventative maintenance, inspection, calibration, and unscheduled repairs. Scheduled maintenance shall be completed Monday through Friday and during regular business hours of 8:00 a.m. and 4:30 p.m. Acknowledgement and response of an Emergency service call shall be within two (2) hours. No work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer. Equipment: Boiler Plant backup Atlas Copco Diesel Air Compressor #XAS-900-JD8-FT4-HB-PFF with Serial Number HOP082047. Industry Standards: US Federal Emission standard for non-road engines. Description of Services: Maintenance, Inspections, and Testing to maintain compliance with ANSI Standards. Furnish air tools to the compressor s capacity. Scheduled Maintenance Requirements: The manufacturer maintenance procedures take precedence over other recommended maintenance procedures. 1 Annual Preventative Maintenance Major Maintenance Service per calendar year. 1 Annual Preventative Maintenance Minor Maintenance Service per calendar year. Operator Training: Furnish a minimum of one hour of Operator Handling and Maintenance Troubleshooting to 10 Facilities Management Staff. Diesel Air Compressor Preventative Maintenance: Frequency: Annual Minor Preventative Maintenance Service Check pressure drop over Atlas Copco filters Operate safety valve. Clean compressor. Brush or blow off the finned surface of the condenser. Clean condensate trap internally. Change air filter on compressor side. Change 3 oil filters on compressor side. Inspect all hoses and fittings on compressor side. Blow out compressor cooler on compressor side. Complete check over compressor side of unit, reset services lights if necessary. Test run and check compressor for leaks. Cooling System Visual Inspection of radiator or heat exchanger for leaks, damage, and obstruction. Check jacket water coolant level and take coolant sample for analysis. Test coolant for proper antifreeze percentage. Check jacket water heater for proper operation and adjust thermostat setting as needed. Inspect condition of radiator cap, gasket, and sealing surface. Visual inspection of water pump and cooling system gaskets for leaks. Check belt tension and inspect for cracking and fraying if accessibility without disassembly permits. Inspect pulleys for excessive wear and lubricate hub bearings as needed. Inspect flexible water connections for cracking, leaks, and pliability. Tighten hose clamps as needed. Lubrication System Check oil level. Top off with oil from customer stock. Check for excessive crankcase blow-by with engine running. Visual inspection of front and rear crankshaft seals and lubrication system gaskets for leaks. Inspect oil hose and connections for cracking, leaks, and pliability. Take crankcase oil sample and have it analyzed. Fuel System Inspect flexible fuel lines for cracking, leaks, and pliability. Check day tank/base tank level and test day tank pump for proper operation. Operate fuel-priming pump and check for proper operation and leaks. Drain water from water separator. Check fuel system for leaks. Check electronic governor connections and actuator. Inspect steel fuel lines for cracks, leaks, and proper line bracket support. Fuel System Gas Engine Check for the presence of gas leaks. Check spark plug ignition wires and coils. Check governor and actuator linkage. Adjust if needed. Check ignition timing. Starting System Top off ele