Q301--VISN 6 Legionella Testing

, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, Testing Laboratory and Services with a small business size standard of 19.0M. The FSC/PSC is Q301, Medical Laboratory Testing. The VA Medical Center, VISN 6 facilities (Fayetteville NC, Durham NC, Salisbury NC, Salem VA, Richmond VA, Hampton VA, Asheville NC) is seeking Legionella Testing Services. All interested companies shall provide quotations for the following: The purchase order/contract period of performance Base Year is from October 1, 2026 September 30, 2027, plus 4 Option Years. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services See Attachment Instructions to Offerors All quoters shall submit the following: Offers shall be based on requirements contained in the Performance Work Statement (PWS). Quotes shall include: Offer Form (Standard Form 1449) Original Signature and Date, Contract Administration Data; UEI Number; Acknowledgement of Solicitation Amendments A completed price/cost schedule and attachments addressing all Contract Line Items Numbers (CLINSs). 2) System for Award Management (SAM): Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. All Offerors shall be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at time of quote submission and prior to receiving award. To be considered a SDVOSB, the company must be listed as verified in the VetBiz Vendor Information Pages (VIP) https://www.vetbiz.va.gov/ a. Amendments: Amendments to this solicitation will be posted on https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on https://sam.gov/ Contract Opportunities, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. FAILURE to acknowledge an amendment may result in your offer being considered unacceptable. QUOTE PREPARATION INSTRUCTIONS: Quote Preparation Costs: The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The solicitation does not commit the Government to pay any costs for the preparation and submission of a quote in response to this solicitation. Quote Format: The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages of each section shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. Refer to Table 1 below. Price Submission: Submit Original Quote Price submission shall be submitted and labeled in accordance with Section E. 1, Paragraph (a) (1). Alternate price schedules will not be considered. Total Price will be evaluated including all options. Technical Quote: Offerors shall submit a quote that addresses all aspects of the PWS. The technical quote should be submitted in a format which clearly addresses the evaluation factors. Offeror shall identify any subcontractors proposed under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided. The technical quote should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken. The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins). Page limitation includes drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 25 pages (not counting excluded pages) are submitted, only the first 25 pages will be considered. Past Performance Information: Only references for same or similar contracts are desired. Quality and Satisfaction Ratings for ongoing and completed Contracts in the Past Three Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for the same or similar type of contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems. Performance Surveys: The government will evaluate the quality and extent of offeror s performance, which is deemed relevant to the requirements of this solicitation. Identify all federal, state, and local government contracts as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three (3) years. List the following information for each contract: Company Name and Address Description of Services Performed Name, Telephone Number and Email Address of Responsible individuals who have first-hand knowledge of performance relative to similar type of services Contract Number Dates of Contract Performance Contract Type (e.g. fixed price, cost reimbursable) and total contract value Provide all past performance information requested in the Past Performance award factor (See award Basis). All offerors shall submit the following: Table 1 Section Number Evaluation Factor File Name Page Limitation (if any) Section I Technical Tech.pdf 25 pages Section II Past Performance Reference for (Offeror Name).pdf Section III Price Schedule.pdf *Note page limitations: A Cover Page, Table of Contents, resumes and/or a glossary of abbreviations or acronyms will not be included in the page count of the Technical Section. However, be advised that all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror s Quote will not be evaluated by the Government. All quotes shall be sent to the Contract Specialist, Krisanne Dernago at Krisanne.Dernago@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Award shall be made to the responsible offeror whose quote, conforming to the requirements in this request for quote, will be most advantageous to the Government. This is a competitive selection and Technical and Past Performance when combined is significantly more important than Price.