6515--Notice of intent to Sole source

re comprehensive services to a larger patient population, further enhancing the range of care available within the VA. The robotic platform will enable the surgeons to virtually plan surgical procedures, make dynamic inter-operative changes to the plan, and utilize the robotic arm with haptic boundaries to execute the plan. The implementation of the technology into the service line will be completed with minimal initial time delays and no compromises to patient outcomes both of which are supported by the literature. The Mako4 Surgical System will improve Veteran s access to minimally invasive surgery by making robotic surgery available to more Veterans and expanding the diseases that can be treated minimally invasively. Scope: The contractor shall provide, transport, install, and test all equipment. All equipment and installation must meet manufacturers and VA specifications. The contractor is responsible for any missing parts and components not included in the order to carry out the installation. The contractor shall furnish all supplies, equipment, facilities, and services required for delivery and installation of supplies and equipment. All products must meet all salient characteristics defined in this section: Product must meet all VA security and networking requirements prior to coming onsite. Hardware/software must meet or equivalent to the specs indicated below and must be compatible with MEDVAMC equipment. (Insert line items on Mako4 quote / price) DELIVERY, INSTALLATION, AND IMPLEMENTATION DELIVERY Contractor shall deliver all equipment to the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030. Minimal storage time available in warehouse. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Install all equipment to manufacturer s specifications maintaining Federal and local safety standards. Store products in dry condition inside enclosed facilities. Any government requested delayed delivery up to 120 days after initial award delivery date, shall be at no additional cost to the Government. A pre-delivery meeting will be conducted 30 days prior to initial delivery for verification of delivery and installation dates. Delivery and Installation will be coordinated through the COR. INSTALLATION AND IMPLEMENTATION The contractor shall provide installation. The contactor must conduct pre-installation meetings to gather required information for installation. The contractor shall be responsible for all equipment until installed and accepted by the Government. All required equipment shall be fully installed by the Contractor The Contractor shall remove all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the MEDVAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. Installation must be completed between 7:30 AM to 4:00 PM, Monday through Friday excluding federal holidays. Federal holidays available at the Federal Holiday OPM site. If there is an operational conflict with installation, government will provide 48 hour notice of installation change hours. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR. Upon coordination with COR for installation, the contractor shall inform the Contracting Officer of any problems which may be anticipated about installation, or which will affect optimum performance once installation is completed. Warranty And Support Warranty and support for the equipment will be provided for 5 years upon receipt and acceptance of the equipment. The warranty and support must be provided to cover all components. 4 hours on-site premium support. All hard drives will be VA property and be kept for sanitization SITE CONDITIONS There shall be no smoking, eating, or drinking inside the hospital at any time unless done so in designated dining areas. Period of Performance: The maximum Period of Performance for overall project is 1 year after contract award. The anticipated period of performance for support services from the warranty is at a minimum 1 year from acceptance. Support services begin when physical installation and final implementation of all buildings are complete. Option Year dates will start from warranty end date. INSPECTION AND ACCEPTANCE The Contractor shall conduct a joint inspection with the COR once all equipment had been delivered and installed. The COR shall inspect all phases of delivery and installation and provide a punch list of any and all missing or damaged products. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. DELIVERABLES User and Service Manuals The Contractor shall provide, at no charge, two (2) complete and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each model of equipment purchased to the Contracting Officer s Representative (COR) with delivery of equipment. Additionally, the Contractor free of charge shall provide any upgrades to these documents. These manuals will include all components and subassemblies, including those not manufactured by the Contractor. These manuals and documentation shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. Deliver all compilation of manufacturer recommended maintenance schedule and operation materials to COR upon completion of installation PROTECTION OF PROPERTY Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. Contractor shall provide floor protection while working in all VA facilities if needed. All material handl